LEARN Policies and Procedures
The Board of Directors ratifies LEARN policies as part of its responsibility to set LEARN Regional Educational Service Center's vision and goals, monitor progress, and ensure accountability. Policies can only be changed by a majority vote at a board meeting. Some policies have one or more accompanying guidelines, which can include expectations, procedures, and forms that pertain to the policy. Guidelines can be updated by LEARN administration as needed.
Series 0000 - Purposes, Goals, and Objectives
Policy Number 0000- Constitution
Article O
Constitution
MEMBERSHIP AGREEMENT AND CONSTITUTION
Under 10-66 Connecticut
LEARN Regional Educational Service Center
AGREEMENT entered into as of the tenth day of November of 1994 by and between the undersigned Boards of Education, each of which is hereunto duly authorized,
WITNESSETH THAT
WHEREAS, the undersigned Boards of Education are required under the General Statutes of the State of Connecticut to provide services, programs, and activities for the education of child within their respective towns or districts, and
WHEREAS, said Board of Education desire to establish a cooperative arrangement for the performance of such duties as may be more efficiently or effectively carried out on a regional basis, as authorized by Section 10-66 of the General Statutes of the State of Connecticut, as amended, and
WHEREAS, Project LEARN, as Interdistrict Committee organized under 10-158 is a presently existing voluntary association of member Boards of Education engaged in activities similar in nature to those contemplated by said cooperative arrangement under 10-66 and is willing to perform said activities for the mutual benefit of the undersigned Boards of Education, and
WHEREAS, the said Boards of Education desire to qualify Project LEARN as a Regional Educational Service Center pursuant to section 10-66 of the General Statutes of the State of Connecticut, as amended,
NOW THEREFORE, in consideration of the mutual undertaking and agreements hereinafter set forth, it is agreed that,
ARTICLE I – PURPOSE AND MEMBERSHIP
1. The undersigned Boards of Education hereby designate and appoint Project LEARN (henceforth known as LEARN) as a Regional Educational Service Center for the purpose of supervising and providing cooperative educational programs and services. LEARN shall also consider problems, opportunities and program affecting education and shall assist its participating schools to improve the quality of education.
2. LEARN, a Regional Education Service Center, shall be public educational authority under the laws of the State of Connecticut. To fulfill said purpose, LEARN Regional Educational Service Center, shall have the following powers:
a. To apply for, receive directly and expand on behalf of the member Boards of Education, which hereby designate LEARN, Regional Educational Service Center, their agent for said purposes, any Federal or State grants including direct state reimbursement as provided in the Connecticut General Statutes, which may be allocated to school districts for specified programs, the supervision of which has been delegated to LEARN, Regional Educational Service Center.
b. To receive and disburse funds appropriated to the use of LEARN, Regional Educational Service Center, by the member Boards of Education, the state, or the United States or given to LEARN, Regional Educational Service Center by individuals or private corporations.
c. To buy, sell, lease, exchange, or accept by gift or bequest real or personal property.
d. To employ personnel and to retain the services of accountants, attorneys, appraisers, and other consultants.
e. To enter into contracts.
f. (i) To issue bonds, noted or other obligations (collectively, the “Bonds”) and pledge any or all of LEARN’s real or personal property, grants, receipts, service fees or any other revenue or property of LEARN to pay for the debt service requirements of such Bonds, to pay for other funding requirements of the Bonds, and to pay for agreements providing or entered into in connection with their issuance, and to secure the payment thereof.
(ii) To establish, fund and maintain reserves, sinking or other funds pledged to the payment of such Bonds, agreements providing or entered into in connection with their issuance, the operation and maintenance of the facility finances, or such other purpose determined to be advantageous or convenient to enhance the marketability of the Bonds.
(iii) (a) A working capital line of credit which is intended to meet working capital shortfalls and is not intended as a long-term borrowing shall be authorized by the approval of a majority of those voting at a Board meeting.
(b) Bonds which do not meet the requirements of “(a)” above shall be authorized at a Board meeting at which at least 50% of the Board representatives (or alternates) are present and a majority thereof vote for approval of the Bond authorization.
(iv) The resolution authorizing the issuance of the Bonds may delegate to any one or more LEARN officials or officers the authority to determine the specific revenue or property to pledge to secure the Bonds, the terms of indentures of trust or other agreements entered into in connection with their issuance, the interest rate or discount or manner of determination thereof, their amortization, to determine all other terms, details and particulars pertaining to the issuance, sale, security for payment thereof and all other matters, whether or not enumerated herein, which is necessary, convenient or desirable to secure the Bonds or enhance their marketability, and to enter into and sign contracts on behalf of LEARN in respect thereof.
(v) No resolution authorizing the issuance of Bonds shall be adopted except upon notice of a meeting mailed to each representative (or alternates) not less than five (5) days prior to the Board meeting at which the resolution is to be enacted, provided that representatives (or alternates) who were not provided notice in accordance herewith may sign a waiver of notice. If all representatives (or alternates) who were not provided notice execute such waiver, the foregoing notice provisions shall not apply and the Bonds may be authorized and issued without such five day notice.
(vi) The provisions of this section 2(f) shall be effective immediately upon adoption. Any Bonds, authorized, issued, or agreements entered into, in accordance with the procedure of this section 2(f) and after its adoption, shall be valid and binding obligations of LEARN enforceable against it in accordance with the terms of such Bonds and agreements notwithstanding that such proceedings were initiated or adopted prior to its adoption.
g. To provide additional cooperative educational services to any or all member Boards of Education or other Education or other educational institutions, including parochial schools, independent schools and colleges, and universities, upon such terms and conditions as may be approved by the Board of Directors.
h. To exercise any power or authority, and to engage in any act or activity, authorized by law, including, but not limited to, the Connecticut General Statutes and Connecticut Public and Special Acts, as the same are amended from time to time.
3. The members of the association shall be the undersigned Boards of Education, together with such other parties as may be from time to time admitted to membership as hereinafter set forth.
4. In order that LEARN, Regional Educational Service Center, may apply for, receive and administer grants from the State of Federal governments for the benefit of the member Boards of Education, it is specifically agreed that each undersigned member Board of Education will be responsible to the State government for the use of State or Federal funds for those services and programs in which it participates, and will be responsible for return to the State Treasurer of any unused balances of funds where legally required, or funds found owing to the State as the result of a proper and accepted audit involving such member board.
5. No part of the warnings of LEARN may inure to the benefit of any private person or entity.
ARTICLE II – GOVERNING BODY – MEETINGS
The affairs of LEARN, Regional Educational Service Center, shall be governed by a Board of Directors (hereinafter the “Board”):
1. The Board shall consist of one representative appointed by each member Board of Education from its membership. The Board shall be the policy-making body; approve all programs and services; establish a tuition and fee structure for all programs and services, and adopt the annual budget. An alternate Board of Education member shall be named to attend LEARN Board meetings in the absence of the regular Board of Education representative.
2. The term of office of each Board member shall be one year, commencing on July 1. Each member Board of Education shall designate in writing, on or before June 1 of each year its representative for the ensuing term. Any member Board of Education may remove its representative's term by giving written notice to the Secretary of the appointment of a new representative. Board members shall be eligible for reappointment for additional terms.
3. In the event of a vacancy on the Board, whether by reason of resignation, death, disability or any other cause, the member Board of Education whose position is thus vacant shall promptly appoint a replacement to serve for the remainder of the current term.
4. In the month of May in each year, the Board may appoint two members, as needed, to the Board to serve for a one-year term commencing on the following July 1 in an advisory capacity and without any voting rights. Said two additional members shall be representatives of: (1) non-public schools and (2) colleges and universities, that are at said time either using the programs and services or otherwise cooperating with the programs of LEARN, Regional Educational Service Center.
5. The Board shall hold ten (10) regular meetings a year, September through June at 9 a.m. Monthly meeting dates and locations shall be established at the regular December meeting for the ensuing year, January 1 through December 31. Special meetings may be held upon the call of the Chairperson or at the written request of three members of the Board. The Chairperson and/or Secretary shall give at least three days written notice of the time, place, and purpose of each Special Meeting. At any special meeting, action may be taken upon only those special matters specified in the call of the meeting. At any meeting of the Board, the members present shall constitute a quorum and the conduct of the meetings shall be governed by the rules of parliamentary procedure as presented in Robert's Rules of Order.
ARTICLE III – OFFICERS AND COMMITTEES
The following officers on the Board shall be elected at the regular June meeting to take office at the first regular meeting in September for a term of one year until the following regular September meeting:
1. A Chairperson, who shall preside over all regular and special meetings of the Boards, and who shall call special meetings at his/her own direction or upon petition as set forth above.
2. A Vice-Chairperson, who shall preside in the absence of the Chairperson.
3. A Secretary who shall approve all Board of Director’s minutes.
4. A Fiscal Officer who shall have the authority to co-sign checks and financial documents as necessary.
5. The Board may elect or appoint from time to time such committees as it may deem necessary or appropriate
Series 1000 - Community Relations
- Policy Number 1250 - Visits to Programs
- Policy Number 1300 - Public Complaints
- Policy Number 1324 - Soliciting Funds From and By Students
- Policy Number 1330 - Gifts, Grants, and Bequests
- Policy Number 1331 - Smoke-Free Environment
- Policy Number 1332 - Distribution of Materials
- Policy Number 1333 - Use of LEARN Facilities
- Policy Number 1334 - Political Activities of LEARN Employees
- Policy Number 1500 - Relations Between Area, State, Regional, and National Associations and Programs
Policy Number 1250 - Visits to Programs
Policy
1250
Community Relations
VISITS TO PROGRAMS
The Board of Directors and staff of LEARN programs welcome and strongly encourage members of the community and other interested persons to visit. Improvements often come from suggestions originating in such visits.
The Executive Director is authorized to establish such regulations as will:
- encourage visitors to observe programs.
- required all visitors to register in the office of the appropriate LEARN administrator.
- channel expressions of approval as well as constructive criticism to the Executive Director or Board of Directors.
- ensure that such visits will enhance the effect of the educational program rather than hinder it.
- provide for appropriate hospitality for visitors.
Approved: March 14, 1996
LEARN
Policy Number 1300 - Public Complaints
Policy
1300
Community Relations
PUBLIC COMPLAINTS
The Board recognizes that, from time to time, parents/guardians or other LEARN constituents may have a concern or complaint about decisions or activities of the staff, Administrations, or the Board. In order to deal with such concerns and complaints, the Board shall establish regulations for their resolution in an equitable and timely manner.
Legal Reference: Board of Education, Island Trees Union Free School v. Pico, 457 U.S. 853 (1982).
Keyishian v. Board of Regents, 385 U.S. 589, 603 (1967)
President’s Council, District 25 v. Community School Board No. 25, 457
F. 2d 289 (1972), cert, denied 409 U.S. 998 (1976).
Minarcini v. Strongsville City School District, 541 F. 2d 577 (6th Cir. 1976).
Academic Freedom Policy (adopted by Connecticut State Board of Education, 9/9/81).
Connecticut General Statutes
1-18a Definition
1-19 Access to public records. Exempt records
1-21 Meetings of government agencies to be public
10-238 Petition for hearing by Board of Education.
Policy Adopted: December 14, 2000
Revised: April 20, 2023
LEARN
Policy Number 1324 - Soliciting Funds From and By Students
Policy
1324
Community Relations
SOLICITING FUNDS FROM AND BY STUDENTS
Fund-raising activities may be approved by the Executive Director consistent with the following guidelines:
1. The fund-raising is in connection with school-sponsored projects. All such requests shall be made in writing.
2. There are sufficient educational or financial benefits which will accrue to the school and/or students, either directly or indirectly, from the activity.
3. The mechanics or procedures of fund-raising will neither be an unacceptable burden to teachers or other school staff members nor subject LEARN to inappropriate risks or responsibilities in handling funds.
There shall be no direct solicitation of funds by outside organizations from students except on specific approval of the Board of Directors.
Approved: December 10, 1992
Revised: March 14, 1996
Revised: April 20, 2023
LEARN
Policy Number 1330 - Gifts, Grants, and Bequests
Policy
1330
Community Relations
GIFTS, GRANTS AND BEQUESTS
The Executive Director shall be authorized to accept, on behalf of the Board of Directors, gifts to LEARN programs up to a cumulative value from one source of one thousand dollars ($1,000.00). The Board shall be informed annually of the nature and source of such gifts. The Board of Directors shall approve all gifts to LEARN programs of more than one thousand dollars ($1,000.00). All gifts received become the property of LEARN. Gifts shall include money, services, programs, equipment, or other items of value.
Community organizations, including parent/teacher organizations, must have prior Board approval for fund-raising for particular schools, school activities, or programs which will eventually result in donations or gifts to LEARN. Board review and approval of such activities shall be in accordance with the following guidelines:
1. Request for fund-raising all or part of which will be given to programs, pupils, or LEARN by community organizations shall be made to the Board of Directors in writing and approved on the form provided.
2. There shall be sufficient educational or financial benefits to the program and/or students, either directly or indirectly, to justify fund-raising.
3. Anticipated gifts or donations will not supplant program budgets, nor shall outside funding produce major educational inequities among programs.
4. LEARN involvement in fund-raising will neither be an unacceptable burden to teachers or other staff members nor subject LEARN to any significant risks or responsibilities in handling funds.
5. Fund-raising shall be in good taste and appropriate for LEARN.
6. Staff and programs shall be safeguarded against any inappropriate influence or constraints from individual or corporate donors because of their contributions.
7. Solicitation of funds from businesses or other outside organizations shall be with the understanding that public recognition for contributions shall be appropriate and balanced.
8. Activities related to fundraising shall not occur during normal school hours.
9. Each fundraising activity must have a specific activity must have a specific reason, monetary goal, and duration. Accurate and detailed records must be kept. The fundraising
Policy
1330
Community Relations
group must report all income and expenditures for the activity. A financial report identifying all income and expenditures, along with a copy of appropriate bank records,
must be forwarded to the Executive Director within 2 -3 weeks of the completion of the fundraising activity.
Neither the Executive Director nor the Board of Directors shall accept funds from outside organizations which have not obtained prior Board of Directors’ approval for fund-raising which resulted in the proposed gift.
Approved: March 14, 1996
Revised: April 20, 2023
LEARN
Policy Number 1331 - Smoke-Free Environment
Policy
1331
Community Relations
SMOKE-FREE ENVIRONMENT
The Board recognizes that tobacco in the school and work environments is not conducive to good health. As an educational organization, LEARN should provide both effective education programs and a positive example to students concerning the use of tobacco.
The Board declares all facilities operated by LEARN, and all spaces within them, to be officially designated tobacco-free environments. Staff, students, and members of the public are prohibited at all times from smoking or using tobacco or tobacco products, including electronic nicotine delivery systems or vapor products, in any school facilities, buildings, buses or other LEARN transportation vehicles, and at athletic events, field trips and meetings.
Policy adopted: October 11, 1990
Revised: March 14, 1996
Revised: April 20, 2023
LEARN
Policy Number 1332 - Distribution of Materials
Policy
1332
Community Relations
DISTRIBUTION OF MATERIALS
The Executive Director may distribute educational materials as part of LEARN's curriculum or other initiatives. However, outside organizations requesting that LEARN make distributions will be referred to the local districts.
Policy Adopted: October 10, 1991
Revised: March 14, 1996
LEARN
Policy Number 1333 - Use of LEARN Facilities
Policy
1333
Community Relations
USE OF LEARN FACILITIES
The LEARN Board of Directors may make buildings and grounds available for purposes other than education when they are not in use for school/LEARN purposes.
The Board of Directors shall grant the use of LEARN facilities for activities of an educational, cultural, civic, social, recreational, governmental or general political nature which are sponsored by responsible local persons, organizations, agencies, or institutions, as permitted under law.
Types of Activities Which will not be Permitted
1. Activities advocating the overthrow of the United States or the State of Connecticut, or of local governmental agencies.
2. Any activity that may violate manners or taste according to the standards of the community.
3. Any purpose in conflict with school/LEARN activities.
4. Commercial advertising.
5. Fund-raising campaigns except as permitted by the Board of Directors policy or by
special action of the Board of Directors.
6. Any activity which may be injurious to the building, grounds, or equipment of
LEARN.
Consistent with the policy, the Executive Director or his/her designee shall approve and schedule the use of LEARN facilities by an individual or group and shall develop guidelines for community use of the facilities and grounds and develop appropriate fees.
Legal Reference: C.G.S. 10-239 Use of School Facilities for other purposes
Policy Adopted: November 10, 2004
LEARN
Policy Number 1334 - Political Activities of LEARN Employees
Policy
1334
Community Relations
POLITICAL ACTIVITIES OF LEARN EMPLOYEES
LEARN employees are encouraged to assume full democratic citizenship rights and responsibilities including voting or refraining from voting; discussing social, political and economic issues of the day in public meetings; supporting candidates; accepting appointive or elective public office consistent with state statutes; and holding office in political parties.
Performance of Civic Duties by Employees
Employees of LEARN are encouraged to perform civic duties commensurate with democratic ideals, including:
1. Voting and taking an interest in the social, political and economic issues of the day; and
2. exercising democratic rights and responsibilities which are shared in common with other citizens, which may include;
a. electioneering for candidates
b. accepting positions in political campaigns
c. holding an office in a political party organization
d. serving as a delegate to political party conventions.
Individual Responsibility in Participating in Political Functions
Employees of LEARN engaging in political activity shall:
1. realize their primary obligation to their work as educators;
2. endeavor to make others realize that their statements and actions are made or taken as individuals and not as representatives of LEARN;
3. not engage in political activities either on school premises or during school hours.
Personal Leave for Political Activities
Leaves of absence without pay for political activities may be granted for the purpose of being a candidate for political office or holding political office upon proper request and mutual agreement and consistent with state statutes.
Legal Reference:
CGS: 7-421 Political activities of classified municipal employees
10-156e Employees of boards of education permitted to serve as elected officials; exception
Policy Adopted: 6/14/07
LEARN
Policy Number 1500 - Relations Between Area, State, Regional, and National Associations and Programs
Policy
1500
Community Relations
RELATIONS BETWEEN AREA, STATE, REGIONAL, AND NATIONAL
ASSOCIATIONS, AND THE PROGRAMS
Membership in recognized associations may be maintained for programs for several reasons, including:
1. The in-service education benefits of staff and Board of Directors which come from participation in meetings, conferences, clinics, and conventions.
2. Access to the communication media of such associations, such as newsletters, periodicals, and advisory services.
3. Representation in actions affecting education in general and LEARN in particular.
The Board of Directors in maintaining such membership in no way abdicates its authority over the responsibility for LEARN as outlined in State law or policy.
Annual budgets shall reflect in the appropriate accounts expenses resulting from such
memberships.
Approved: March 14, 1996
LEARN
Series 2000 - Administration
- Policy Number 2400 - Evaluation of Administrators and Administration
- Policy Number 2500 - Vendor
- Policy Number 2501 - Executive Director Extended Absence
Policy Number 2400 - Evaluation of Administrators and Administration
Policy
2400
Administration
EVALUATION OF ADMINISTRATORS AND ADMINISTRATION
It is the responsibility of the Board of Directors to maintain and improve the quality of the administration. As one means toward meeting this responsibility, an evaluation committee consisting of the Executive Committee and up to five additional Board members shall formally evaluate the performance of the Executive Director annually in accordance with guidelines and criteria mutually determined and agreed to by the Board and Executive Director. Input shall be obtained from the Board of Directors as well as the Superintendents who serve on the Executive Committee. Any Board member who is not involved in the formal evaluation process shall be afforded an opportunity to present information to the evaluation committee. Prior to the establishment of the Director’s annual salary, the Executive Committee shall review its findings with the Board of Directors.
Legal Reference:
Connecticut General Statues 10-157 Superintendents: Relationship to local or regional board of education; written contract for employment; evaluation of superintendent by board of education.
Policy Adopted: April 12, 1990
Policy modified: January 10, 2019
LEARN
Policy Number 2500 - Vendor
Policy Number 2501 - Executive Director Extended Absence
Policy
2501
Administration
Policy
9316
Bylaws of the Board
EXECUTIVE DIRECTOR EXTENDED ABSENCE
The Executive Director shall appoint a designee to continue the daily operations of LEARN in the case of an extended absence of the Executive Director. The designee shall notify the LEARN Board Chair as soon as possible of the Executive Director’s absence. The Associate Executive Director shall serve as the first designee.
If the Associate Executive Director is not available, a past or current Executive Director from a Regional Educational Service Center and/or a LEARN superintendent who is a member of the Executive Committee would serve as back up to the designee on a short term basis if necessary. The LEARN attorney would also be utilized as needed.
Policy Adopted: January 13, 2005
Revised: September 11, 2014
LEARN
Series 3000 - Business and Non-Instructional Operations
- Policy Number 3260 - Disposal of Obsolete or Surplus Equipment/Materials
- Policy Number 3300 - Expenditures of Funds
- Policy Number 3301 - Relations with Vendors
- Policy Number 3302 - Investing
- Policy Number 3314 - Travel Reimbursement
- Policy Number 3520.13 Student Data Protection and Privacy
- Policy Number 3323 - Purchasing Policy
- Policy Number 3400 - Petty Cash
- Policy Number 3541 - Transportation Safety Complaints
- Policy Number 3542.22 - Food Services Code of Conduct & Civil Rights Complaint Regulations
- Policy Number 3542.43 - Food Services Charging Policy
- Policy Number 3543.31 - Electronic Communications Use and Retention
- Policy Number 3543.311 - Holds on the Destruction of Electronic and Paper Records
- Policy Number 3600 _ Printing and Duplicating Services
- Policy Number 3602 - LEARN Computers
- Policy Number 3603 - Hazardous Material in Schools
- Policy Number 3604 - Sexual Offenders on School Property
Policy Number 3260 - Disposal of Obsolete or Surplus Equipment/Materials
Policy
3260
Business
DISPOSAL OF OBSOLETE OR SURPLUS EQUIPMENT/MATERIALS
Obsolete or surplus equipment/materials shall be removed from LEARN's inventory and disposed of only with the approval of the Board of Directors for items having a current value of $1,000 or more: items with values less than $1,000 may be disposed of upon the authority of the Executive Director or his/her designee. Items with no useful life or monetary value may be disposed of, upon approval of the Executive Director or his/her designee, without further reference to this policy.
Policy adopted: October 11, 1990
LEARN
Policy Number 3300 - Expenditures of Funds
Policy
3300
Business
EXPENDITURES OF FUNDS
All expenditures from LEARN shall be requested through and handled by the Executive Director or staff to whom he/she may delegate this responsibility. A procedure for the processing of requisitions shall be established and maintained by the Executive Director.
Policy Adopted: February 8, 1990
LEARN
Policy Number 3301 - Relations with Vendors
Policy
3301
Business and Non-Instructional Operations
RELATIONS WITH VENDORS
Purchasing personnel shall promptly acknowledge inquiries from suppliers’ representatives. LEARN shall not extend favoritism to any vendors. Each order shall be placed on the basis of adherence to bid specifications, acceptable quality, service, price, and delivery.
LEARN shall not solicit funds or materials from vendors. No purchase will be made from an employee of LEARN, or from a member of the immediate household of an employee of LEARN without the approval of the Board of Directors.
No LEARN employee or member of the Board of Directors shall secure or attempt to secure personal profit or gain by virtue of his/her position.
No employee shall endorse any product of any type or kind in such manner that will identify themself in any way as an employee of LEARN.
The purchasing personnel should visit suppliers’ places of business whenever possible to acquaint themselves with the product lines carried and with the vendor’s ability to serve LEARN.
Policy Adopted: November 8, 2001
Revised: February 8, 2024
LEARN
Policy Number 3302 - Investing
Policy
3302
Business
INVESTING
LEARN shall deposit or invest any funds which are not needed immediately for the operation of the school system in any manner permitted by school districts in C.G.S. 7-399 et seq. – Municipal Finance.
LEARN authorizes its Executive Director and Director of Business/Finance to so invest such funds.
Any income derived from such deposits or investments shall be credited to General Fund Revenues.
Legal Reference:
Connecticut General Statutes: 7-40 Investment of Funds; 10-51 Fiscal year. Budget – Payments by member town; adjustments to payments. Investment of funds. Temporary borrowing.
Policy Adopted: October 13, 2011
LEARN
Policy Number 3314 - Travel Reimbursement
Policy
3314
Business and Non-Instructional Operations
TRAVEL REIMBURSEMENT
It is the policy of LEARN to reimburse staff for approved and properly documented reasonable and necessary expenses for work-related travel. Reimbursement is allowed only when it has not been, and will not be, received from any other source.
All travel and related expenses must be pre-approved utilizing the appropriate forms which must be signed by the employee’s immediate supervisor and one member of the Leadership Team. Employees must verify that the planned travel is eligible for reimbursement before making travel arrangements.
Travel reimbursement for members of the Leadership Team must be approved by the Executive Director or designee.
In order to receive reimbursement of travel expenses, employees must submit travel reimbursement requests and supporting documentation using the LEARN Travel Reimbursement App within 30 days of the completion of travel.
LEARN reserves the right to deny reimbursement for any travel expenses that are not pre-approved, and/or are inappropriate or extravagant.
Permissible Prepaid travel expenses
Airfare
Employees are expected to obtain the lowest available airfare that reasonably meets business travel needs, and to book flights at least 30 days in advance to avoid premium airfare pricing.
Coach class or economy tickets must be purchased for domestic or international flights with flight time totaling less than five consecutive hours excluding layovers, unless otherwise approved. A business class ticket may be purchased at LEARN’s discretion for domestic or international flights with flight time exceeding five consecutive hours excluding layovers.
Rail Transportation
LEARN will pay for rail transportation provided that the cost does not exceed the cost of the least expensive airfare.
Rental Vehicles
LEARN will pay for approved use of a rental vehicle. See the section on reimbursements, below.
Conference Registration Fees
Conference registration fees can be prepaid with a credit card or purchase order through the department director or business office with a request for payment invoice. Business-related banquets or meals that are considered part of the conference can be paid with the registration fees; however, such meals must be deducted from the traveler’s per diem allowance.
Other Expenses and Reimbursement Procedure
Requests for reimbursements of travel-related expenses must be submitted using the LEARN Travel Reimbursement App, and must include supporting documentation of actual expenses, and the original, itemized receipts where required. If the requested reimbursement exceeds the total pre-trip estimate by more than 20 percent, the travel reimbursement form must be signed by the Executive Director, the Chief Financial Officer, or designee.
Airfare
If the airfare was not prepaid by LEARN, an original itemized airline receipt or an e-ticket receipt/statement is required. The receipt must show the method of payment and indicate that payment was made.
Rail Transportation
If rail transportation was not prepaid by LEARN, an original itemized receipt, original e-ticket receipt/statement is required. The receipt must show the method of payment and indicate that payment was made.
Automobile (personally owned—domestic travel)
Reimbursement for use of a personal automobile is based on the Internal Revenue Services (IRS) approved standard mileage rate. A staff travel reimbursement submission is required for reimbursement of all vehicle-related expenses, including mileage, tolls, and parking.
Automobile (rental—domestic travel)
LEARN authorizes reimbursement for the most economic vehicle available. In certain circumstances larger vehicles may be rented, with supervisory approval. The rental agreement must clearly show the date and the points of departure/arrival, as well as the total cost. Employees must adhere to the rental requirements, and restrictions must be followed. Original receipts for the rental are required.
When vehicle rentals are necessary, LEARN encourages employees to purchase collision damage waiver (CDW) and loss damage waiver (LDW) coverage. LEARN will reimburse the cost of CDW and LDW coverage; all other insurance reimbursements will be denied.
Employees should be aware of the extent of coverage (if any) provided by their automobile insurance company for travel that is business or not personal in nature. Employees are
strongly encouraged to fill the gas tank before returning the vehicle to the rental agency to avoid service fees and more expensive fuel rates.
Conference Registration Fees
If the conference fee was not prepaid, LEARN will reimburse these fees, including business-related banquets or meals that are part of the conference registration. Original receipts to support the payment are required. If the conference does not provide a receipt, then a cancelled check, credit card slip/statement or documentation that the amount was paid is required for reimbursement.
Lodging (commercial)
LEARN will reimburse lodging expenses at reasonable, single occupancy or standard business room rates. The cost of overnight lodging (room rate and tax only) during conference dates will be reimbursed to the employee, including one additional hotel night stay, the day before or the day after the conference, if necessary.
Meals (per diem)
A standard per diem rate of $70.00 for meal reimbursement, to include breakfast, lunch, dinner, and incidentals, shall be established by LEARN. On the first and last travel day, LEARN employees are only eligible for 75 percent of the total per diem meals’ rate.
Business Meals
Employees are required to follow LEARN expenditure policies when requesting reimbursement for business meals. Original itemized receipts are required.
Business Expenses
Business expenses, including faxes, photocopies, Internet charges, data ports and business telephone calls incurred while on approved business travel, can be reimbursed. Original itemized receipts are required.
Parking
Original receipts are required for parking fees (including airport parking). The lodging bill can be used as a receipt when charges are included as part of the overnight stay.
Tolls
Original receipts are required for tolls. Documentation for reimbursement of EZ Pass toll charges should be in the form of an EZ Pass printout or a copy of the employee’s EZ Pass monthly statement of account. Those charges listed that are associated with the employee’s work-related travel should be indicated clearly on the printout or monthly statement.
Miscellaneous Transportation
Original receipts are required for Uber, Lyft, taxi, bus, subway, metro, ferry for each occurrence.
Non-reimbursable Travel Expenses
The following expenses, even when associated with business travel, are not reimbursable:
· Airline club memberships
· Airline upgrades
· Business class for domestic flights or first class for all flights
· Child care, babysitting, house-sitting, or pet-sitting / kennel charges
· Commuting between home and the primary work location
· Costs incurred by traveler’s failure to cancel travel or hotel reservations in a timely fashion
· Evening or formal wear expenses
· Personal travel or accident insurance
· Passport, vaccination, and visa fees, when not required as a specific and necessary condition of the approved business travel
· Personal reading materials
· Personal grooming services (shoe shines, haircuts, manicures, etc.)
· Toiletries, cosmetics, or other grooming products
· Expenses incurred by spouses, children, or relatives
· Personal entertainment expenses, including in-flight movies, headsets, health club facilities, hotel in-room movies, in-theater movies, social activities, or related incidental costs
· Dry cleaning / laundry
· Global Entry and TSA Pre Check fees
Policy adopted: October 10, 2024
LEARN
Policy Number 3520.13 Student Data Protection and Privacy
Policy
3520.13
Business and Non-Instructional Operations
STUDENT DATA PROTECTION AND PRIVACY
LEARN’s contracting practices comply with all laws and regulations pertaining to the protection and use of student records.
All contracts for software, web-based learning, mobile applications, cloud-based storage and services and other electronic methods that provide access to student information, student records, or student-generated content to the contractor, shall adhere to the legal privacy and contractual standards for the creation, ownership, use, or handling of such student data.
The Executive Director shall create administrative regulations regarding student data protection and privacy in accordance with this policy.
cf. 5125 - Student Records
Legal Reference: Connecticut General Statutes
10-234aa et seq., Student Data Privacy Act.
Federal Statutes
Family Educational Rights and Privacy Act of 1974 (20 U.S.C.1232g).
Policy adopted: October 10, 2024
LEARN
Policy Number 3323 - Purchasing Policy
Policy
3323
Business
PURCHASING POLICY
LEARN’s purchasing policy and procedures are intended to comply with state and federal laws and regulations, applicable case law, and the Uniform Commercial Code (UCC). In addition, purchases involving federal funds shall comply with C.F.R. Sections 200.318-200.326. Other LEARN policies which are integral to the purchasing function include Relations with Vendors (3301) and Conflicts of Interest (4158/4258/9317).
The following objectives form the basis for the purchasing function:
-
Buy the proper product for the purpose required;
-
Have the product available when needed;
-
Buy the proper amount of the product; and
-
Pay the proper price.
The following guidelines apply to purchases of materials and services, subject to exclusions
below:
-
Micro-purchases under $20,000 may be made without soliciting competitive quotes if LEARN considers the price to be reasonable, based on review or industry knowledge. To the extent practicable, micro-purchases should be distributed among qualified suppliers.
-
Small purchases $20,000 and higher, but less than $50,000 require documented quotes from an “adequate” number of sources (generally, three).
-
Large purchases $50,000 and higher require competitive bidding through sealed bid (lowest price); competitive proposal (RFP/RFQ – best fit for need); or, under limited and approved circumstances, a sole source provider.
-
Any purchases of $250,000 and higher must be separately reviewed for compliance with Federal funding regulations, including C.F.R. Sections 200.322-323.
Purchasing thresholds pertain to the full amount of a purchasing agreement, not an individual purchase. Where an agreement relates to more than one fiscal year, the full amount of the contract shall apply. Small and large purchases under $250,000 may be sourced under a competitively bid contract through a third party such as CT State Dept. of Administrative Services, an agency such as NASPO, or purchasing cooperatives or consortia such as PEPPM, Omnia and RESC-based cooperatives.
The Executive Director is authorized to set appropriate specifications for a contract or agreement to purchase. Solicitations will clearly describe the materials or services being requested; outline minimum standards and expectations; and identify requirements and criteria for evaluating bids. Bid solicitations will be made in a public manner, without regard to supplier’s location or prequalification. LEARN is committed to providing equal opportunities to certified Small, Minority & Women-owned businesses for procurement of goods and services.
Policy
3323
Business
Bid or quote awards shall be made in the best interests of LEARN and may not necessarily be the lowest bid or quote. Other factors to be carefully considered are quality, suitability and delivery terms. The Executive Director may award bids and may reject any or all such bids. All bid awards shall be reported to the Executive Committee of the Board.
LEARN is responsible, in accordance with good administrative practice and sound business judgment, for the settlement of all contractual and administrative issues arising out of procurements. These issues include, but are not limited to, bid evaluation, protests, disputes, and claims.
Bidding and quote requirements may be waived by the Executive Committee if it is in the best interest of LEARN to do so. Any decision to waive bid or quote requirements will be reported in the Executive Committee minutes.
The authority to enter into and sign contracts is delegated to the Executive Director by the Board. General purchasing procedures for LEARN will be centralized under the Chief Financial Officer, as designee for the Executive Director.
Bids and quotes are not required for the following:
• Purchases where only one supplier exists, if approved by the Executive Director.
• Architectural services.
• Legal services.
• Services requiring specific expertise (consultants, specialists).
• Textbook purchases.
Policy Adopted: March 8, 1990
Revised: September 10, 2015
Revised: January 9, 2020
Revised: February 8, 2024
LEARN
Policy Number 3400 - Petty Cash
Policy
3400
Business
PETTY CASH
A petty cash account saves time and money for both the Fiscal Office and the Program Office by eliminating the normal purchase order and check writing procedures for the many small purchases that often occur in the day to day operation of an office. However, the use of these funds must be accounted for in the same way as for any other expenditure. Each individual purchase must be coded to the proper budget line item; each individual purchase must be supported by a store receipt or equivalent. The petty cash account must be "balanced" periodically to ensure the proper handling of these funds.
Petty Cash funds cannot be used for any "purchase" which requires another form of approval or record keeping, i.e.:
Printing
Temporary Employee
Contracted Service
Advertising
Bid Requirements
Petty Cash purchases are limited to $50 for any single item.
Petty Cash accounts are not generally allowed for grant programs.
Policy Adopted: March 8, 1990
LEARN
Policy Number 3541 - Transportation Safety Complaints
Policy
3541
Non-Instructional Operations
TRANSPORTATION SAFETY COMPLAINTS
All complaints concerning school transportation safety shall be made in writing to the Transportation Coordinator. The Transportation Coordinator or designee shall maintain a written record of all such complaints, and shall conduct appropriate investigations of the allegations. The Executive Director or designee shall provide the Commissioner of Motor Vehicles with a copy of the written record of complaints within thirty days of the end of the fiscal year.
Legal Reference: P.A. 89-320
Policy adopted: May 10, 1990
Revised: September 12, 1996
LEARN
Policy Number 3542.22 - Food Services Code of Conduct & Civil Rights Complaint Regulations
Policy
3542.22
Business / Non-Instructional Operations
FOOD SERVICES - CODE OF CONDUCT
The following conduct is expected of all persons who are engaged in the award and administration of contracts supported by Child Nutrition Program funds, including the National School Lunch Program, School Breakfast Program, Child and Adult Care Food Program, and Summer Food Service Program.
No LEARN officer, employee or agent shall participate in the selection, award or administration of a contract supported by Child Nutrition Program funds if a conflict of interest, real or apparent, would arise.
Conflicts of interest arise when an officer, employee or agent, or an immediate family member of the officer, employee or agent:
1. Has a financial or other interest in or receives a tangible personal benefit from a firm being considered for or awarded the contract;
2. Is an employee, officer, or agent of a firm being considered for or awarded the contract;
3. Is about to be employed by a firm being considered for or awarded the contract.
No LEARN officer, employee or agent shall solicit or accept gratuities, favors, or anything of monetary value from a firm being considered for or awarded the contract, or from any sub-contractor to the contract.
No LEARN officer, employee or agent shall purchase during the school day any food or service from a food services contractor, other than prepared meals for individual use.
No LEARN officer, employee or agent shall remove any food, supplies, equipment or other food services property, such as official records or recipe books, unless authorized to do so by the Chief Operations and Financial Officer or their designee.
Failure of any officer, employee or agent to abide by this Code of Conduct will result in disciplinary action, up to and including termination.
Legal Reference: Connecticut General Statutes
10-215b Duties of State Board of Education re feeding programs.
Federal Regulations
2 CFR 200.318 General Procurement Standards
Policy adopted: May 9, 2022
LEARN
Policy Number 3542.43 - Food Services Charging Policy
Policy
3542.43
Business / Non-Instructional Operations
FOOD SERVICES CHARGING POLICY
The LEARN Board of Directors believes that LEARN programs should make a significant contribution to the general well-being of each student, promoting healthy schools by supporting wellness and good nutrition as part of the total learning environment.
In accordance with state and federal standards, the LEARN Board of Directors conforms to applicable grant standards for providing free and reduced-price meals to elementary and secondary students enrolled in the agency’s schools.
Legal Reference: Connecticut General Statutes
10-215: Lunches, breakfasts and other feeding programs for public school children and employees.
10-215a: Nonpublic school and nonprofit agency participation in feeding programs.
10-215b: duties of State Board of Education re: feeding programs
Regulations
Operational Memorandum #19-10, State of Connecticut, Bureau of Health/Nutrition, Family Services “Unallowable Charges to No-profit School Food Service Accounts and the Serving of Meals to No-paying Full and Reduced Price Students”.
National School Lunch Program and School Breakfast Program; Competitive Foods. (7 CFR Parts 210 and 220, Federal Register, Vol. 45 No. 20, Tuesday, January 29, 1980, pp 6758-6772.
Policy adopted: June 8, 2017
Revised: May 9, 2022
LEARN
Policy Number 3543.31 - Electronic Communications Use and Retention
Policy
3543.31
Business and Non-Instructional Operations
Office Services/Records and Reports
Electronic Communications Use and Retention
This policy applies to the retention, storage, and destruction of electronic information and records within LEARN and does not supersede any state or federal laws, or any other LEARN policies regarding confidentiality, information dissemination, or standards of conduct. Generally, electronic information should be used only for legitimate LEARN business.
Electronic communications means transmittal of communication between two or more computers or electronic devices, whether or not the message is converted to hard copy format, whether or not the message is viewed upon receipt or stored for later retrieval, and whether or not the transmittal is through a local, LEARN or global computer network.
Electronic communications, including records made with other software and sent in e-mail, which are sent or received by the LEARN Board of Directors (the “Board”) or LEARN employees, pertaining to the business of the schools may contain information that must be retained in LEARN official records; and may be subject to public disclosure and inspection as public records under the Connecticut Freedom of Information Act and discovery in the litigation as evidence in support of a claim. Policy 3543.311 and accompanying regulation address the placing of a “hold” on electronic and paper records that may reasonably be anticipated to be the subject of discovery in the course of litigation.
Use of electronic mail should conform to the same standards of judgment, propriety and ethics as other forms of school business-related communications.
LEARN is obligated to respect and, where necessary, to protect confidential data. The Board recognizes technical and legal limitations may restrict LEARN’s ability to protect confidentiality. Electronic communication is recognized as similar to a paper document for legal purposes.
Electronic communication on LEARN computers or electronic communication systems shall be retained only as long as necessary. The same record retention policy that applies to paper records applies to electronically stored information, including e-mail communications. Therefore, like paper records, the content and function of an electronic record, including e-mail communications, determines the retention period for that document and will be retained in accordance with the Management and Retention Guide for State and Municipal Government Agencies (General Letter 98-1) administered by the Connecticut State Library, Public Records Administrator.
The responsible authority for the maintenance and security of records shall be the Executive Director or designee. The Executive Director shall designate a Records Custodian who will be responsible for implementation of LEARN policies and administrative regulations pertaining to the preservation of paper records and electronically stored information, including e-mails and to respond to requests to inspect electronic mail pursuant to the Freedom of Information Act.
When security of certain financial, student, and other confidential information must be maintained, employees shall take appropriate security measures such as the use of personal identification passwords and/or encryption codes. Employees shall safeguard the confidentiality of passwords and codes and shall take reasonable steps to ensure that computer terminals do not become available for unauthorized use.
Policy
3543.31
Business and Non-Instructional Operations
Office Services/Records and Reports
Users are responsible for appropriate access to and use of electronic mail systems. Illegal or improper use of electronic mail systems, including, but not limited to, pornography, obscenity, harassment, solicitation, gambling and violating copyright or intellectual property rights are prohibited.
Use of the electronic mail systems for which LEARN will incur an expense without written permission of a supervisor is prohibited.
Violation of this policy shall constitute just cause for appropriate disciplinary action.
Legal Reference: Connecticut General Statutes
1-17 et seq. Public Records; General Provisions.
1-200 - 1-259. The Freedom of Information Act.
7-109 Destruction of documents.
10-15b Access of parent or guardians to student’s records.
10-154a Professional communications between teacher or nurse & student.
10-209 Records not to be public.
10-221 Boards of education to prescribe rules.
11-8a Retention, destruction and transfer of documents.
11-8b Transfer or disposal of public records. Sate Library Board to adopt regulations.
31-48d Employers engaged in electronic monitoring require to give prior notice to employees.
46b-56 (e) Access to Records of Minors.
Connecticut Public Records Administration Schedule V Disposition of Education Records (Revised 1983).
General Letters 98-1, 96-2 and 2001-1 of the Public Records Administrator Record Retention Schedules Towns, Municipalities, and Boards of Education.
Federal Family Educational Rights and Privacy Act of 1974 (section 438 of the General Education Provisions Act, as amended, added by section 513 of P.L. 93-568, codified at 20 U.S.C. 1 232g.).
Department of Education of 34 C.F.R. Part 99(May 9, 1980 45FR 308 02) regs, implementing FERPA enacted as part of 438 of General Education Provisions Act (20 U. S.C. 1232g) parent and student privacy and other rights with respect to educational records, as amended 11/21/96.
Rules 34 and 45 of the Federal Rules of Civil procedures (2006 Amendments).
USA Patriot Act of 2001, PL 1 07-56, 115 Stat. 272, Sec 507, 18 U.S.C. §2332b(g)(5)(B) and 2331.
Policy adopted: January 14, 2021
Revised: September 14, 2023
LEARN
Policy Number 3543.311 - Holds on the Destruction of Electronic and Paper Records
Policy
3543.311
Business and Non-Instructional Operations
Office Services/Records and Reports
Holds on the Destruction of Electronic and Paper Records
The Board of Directors (the "Board") complies with all state and federal regulations regarding the retention, storage and destruction of electronic information and paper records. The LEARN Executive Director or designee shall be responsible for developing and implementing administrative regulations to preserve and place a "hold" on records, including e-mails and electronically stored information, could potentially be related to any matter that is currently in litigation or may be anticipated to result in future litigation and/or that may reasonably be anticipated to be subject to discovery in the course of litigation. Such regulations shall identify those individuals responsible for identifying those matters for which records must be preserved as well as developing procedures, with the help of technical staff, for the preservation of electronically stored information.
All LEARN school officials and employees have a duty to preserve all paper records and electronic information, including records and electronic information that might otherwise be deleted or destroyed, that relate to any matter that is currently in litigation or may be anticipated to involve future litigation.
Legal References: Rules 34 and 45 of the Federal Rules of Civil Procedure
Policy adopted: January 14, 2021
Revised: September 14, 2023
LEARN
Policy Number 3600 _ Printing and Duplicating Services
Policy
3600
Non-Instruction
Policy
4151/4251
Personnel-Certified/Noncertified
PRINTING AND DUPLICATING SERVICES
In compliance with Public Law 94-553, copyrighted materials shall not be duplicated by LEARN employees or on LEARN equipment in violation of the exclusive rights of the holders of the copyright on such materials.
Copyrighted materials may be duplicated with the prior written permission of the copyright holder, or where the duplication constitutes a "fair use" of the materials as that term is defined by law.
LEARN assumes no liability for infringement of copyright by individual employees.
Policy Adopted: September 12, 1996
LEARN
Policy Number 3602 - LEARN Computers
Policy
3602
Non-instructional
Policy
4152/4252
Personnel-Certified/Noncertified
LEARN COMPUTERS
Recognizing that computer software piracy is a major problem for the industry, the following procedures shall be instituted to discourage violation of copyright laws and to prevent related illegal activities at LEARN:
1. No illegal copies of copyrighted programs may be made or used on LEARN equipment.
2. Legal back-up copies of copyrighted programs will be protected to prevent unauthorized additional copies.
Policy Adopted: September 12, 1996
LEARN
Policy Number 3603 - Hazardous Material in Schools
Policy
3603
Business
HAZARDOUS MATERIAL IN SCHOOLS
Pesticide Application in School Buildings
The intent of this policy is to ensure that students, employees, and parents/guardians of LEARN programs/services receive adequate notice, in conformity with applicable statutes, prior to pesticide application in school buildings or on school grounds. LEARN will only employ certified pesticide applicators for any non-emergency pesticide use in school buildings or on school grounds.
Pesticides are defined as fungicides used on plants, insecticides, herbicides or rodenticides, but not sanitizer, disinfectants, antimicrobial agents or pesticide baits. Integrated Pest Management is the use of all available pest control measures, including the judicious use of pesticides when warranted to maintain a pest population at or below an acceptable level while decreasing the unnecessary use of pesticides. Lawn care pesticides are pesticides registered by the EPA and labeled according to the Federal Insecticide, Fungicide and Rodenticide Act for lawn, garden, or ornamental use.
Effective January 1, 2006, the application of lawn care pesticides on the grounds of elementary schools must be in accordance with an integrated pest management plan (IPM). Such application is prohibited starting July 1, 2008 except in emergencies. An emergency application may be made to eliminate a human health threat as determined by the Executive Director.
LEARN shall:
-
Provide notice of planned pesticide application to students, employees, and parent/guardians in the manner required by law.
-
Post the areas scheduled to receive pesticide application(s)
-
Maintain written records for five years of all pesticide applications
-
Provide continuing instruction to those students who, based upon written medical request, find it necessary to absent themselves during the period of application.
-
Inform annually parents/guardians and staff of LEARN’s pesticide application and management policy
-
Establish a list of those parents, guardians, and staff members who wish to receive advance notice of all pesticide use and provide such notice as required by law.
Pest control applicators employed by LEARN shall provide the Director of Business/Finance with at least 72 hours notice prior to the date and time the pesticide applications is to occur. Included in the notice shall be:
-
The brand name, rate of application, and any use restrictions required by the label of the specific herbicide or pesticide;
-
The area or areas where the pesticide is to be applied
-
The date and time the application is to occur
-
The pesticide label and material safety data sheet.
Policy
3603
Business
In the case of pesticide applications performed for or by public health agencies or emergency
applications because of immediate threat to public health, the licensed pesticide applicator shall give the oral, and if possible, written notice, to the Executive Director with posting of the area to be treated.
The Executive Director or his/her designee may require the pest control applicator to make required postings in accordance with both statutes and LEARN policies. The name and address of the applicator shall be part of any posting.
Someone other than a certified pesticide applicator may apply a pesticide in an emergency to eliminate an immediate human health threat when 1) it is impractical to obtain the services of a certified pesticide applicator and 2) a restricted use pesticide is not used.
Pesticide purchases made by LEARN shall be limited to amounts authorized by the Executive Director or his/her designee for use during the year. Pesticides shall be stored in a secure site which is not accessible to students or unauthorized staff. They shall be stored and disposed of in accordance with Federal Environmental Protection Agency registered label directions and applicable State statutes.
The Executive Director of LEARN shall prepare and disseminate regulations for the implementation of this policy.
Legal Reference:
Connecticut General Statutes
22a-46 Connecticut Pesticide Control Act
22a-54 Pesticide applicators, certification, classification, notice, fees, reciprocity; financial responsibility, aircraft, tree, public employee applicator
22a-58 Records to be kept by distributors and applicators
23-61a Definitions. Tree protection examining Board within Department of Consumer Protection.
Regulations
23-51b Licensing for arboriculture; examination, fees; renewal, suspension, revocation. Nonresidents. Records, Pesticides.
Federal Insecticide, Fungicide and Rodenticide Act (FIFRA), 7 U.S. Code 136 et seq
PA 99-165 An Act Concerning Notice of Pesticide Applications at Schools & Day Care Centers
PA 05-252 An Act Concerning Pesticides at Day Care Centers
Policy Adopted: May 8, 2008
LEARN
Policy Number 3604 - Sexual Offenders on School Property
Policy
3604
Business/Non-Instructional Operations
SEXUAL OFFENDERS ON SCHOOL PROPERTY
Definitions
For the purposes of this policy, a “sexual offender” is one who is required to register as a sexual offender with the State of Connecticut pursuant to Chapter 969 of the Connecticut General Statutes.
“School property” includes all land within the perimeter of LEARN facilities and all school buildings, structures, computer networks, vehicles used for student transportation, whether owned or under contract to LEARN, and the site of any activity sponsored by a subdivision of LEARN.
Parent/Guardian Sexual Offender
A “parent/guardian sexual offender” is a sexual offender who has either parental or legal guardianship rights to a child attending a LEARN school or program.
Parent/guardian sexual offenders are prohibited from entering school property except as follows:
-
With the Executive Director’s (or designee’s) prior written approval in the following instances:
-
To transport his/her own child to/from school.
-
To attend a conference to discuss his/her child’s educational progress, placement or individualized education plan (IEP).
-
Other circumstances on a case-by-case basis as determined by the Executive Director.
A parent/guardian sexual offender who attempts to communicate electronically with a student, other than his/her own child, while the student is on school property will be considered in violation of this policy and such action will be reported to the local police.
Student Sexual Offender
The Executive Director or his/her designee, shall determine the appropriate educational placement for student sexual offenders, except for those identified as having a disability. In making this determination, the Executive Director or his/her designee shall consider such factors as the safety and health of the student population. The Executive Director, or his/her designee, shall develop guidelines for managing each student sexual offender attending LEARN’s schools or programs. A pupil placement team (PPT)/IEP team shall determine the educational placement of a student sexual offender who has a disability. The student sexual offender is entitled to the same due process procedures as for other students with disabilities. The PPT/IEP team shall develop procedures for managing each student sexual offender with a disability that attends a LEARN School or program.
Non-Parent/Non-Guardian Sexual Offender
A “non-parent/non-guardian sexual offender” is an adult sexual offender who has no parental or legal guardianship rights to a child attending a LEARN school or program.
Policy
3604
Business/Non-Instructional Operations
A non-parent/non-guardian sexual offender is prohibited from entering school property. An attempt to enter school property by a non-parent/non-guardian will be considered a violation of this policy and such action will be reported to the local police.
A non-parent/non-guardian sexual offender who attempts to communicate electronically with a student while the student is on school property will be considered in violation of this policy and such action will be reported to the local police.
General Requirements and Notifications
The Executive Director or his/her designee shall inform the appropriate program director and other relevant LEARN staff of the scope of the permission granted to each sexual offender.
Sexual offenders who receive permission to enter school property must immediately report to the individual or location designated in the Executive Director’s, or his/her designee’s, written permission statement. The Program Director shall assign a chaperone to accompany the sexual offender while he/she is on LEARN property. The only exceptions to these requirements are when the Executive Director grants permission to a parent/guardian sexual offender to transport his/her child and when a student sexual offender receives permission to attend a LEARN school or program, in which case the guidelines developed for that individual shall apply.
The Executive Director shall use the Connecticut sexual offender registry law, to establish a system for identifying sexual offenders who are parents/guardians of children attending LEARN schools or programs and will inform those individuals of the requirements of this policy. Lack of notification by the Executive Director does not excuse sexual offenders from abiding by the requirements and prohibitions of this policy. The Executive Director shall contact the local police anytime a sexual offender violates this policy and shall immediately revoke any privileges granted to the sexual offender under this policy.
Parents/guardians who are registered sexual offenders shall receive a copy of this policy via registered/certified mail.
Legal References:
Connecticut General Statutes, Chapter 969, Registration of Sexual Offenders
Title 42, United States Code, Section 14071 – Jacob Wetterling Crimes Against Children and Sexually Violent Offender Registration Program
Policy adopted: April 9, 2009
LEARN
Series 4000 - Personnel (Certified)
- Policy Number 4100 - Creating Positions
- Policy Number 4110 - Procedure for Creating Position
- Policy Number 4111 - Employment of Staff
- Policy Number 4112 - Certification
- Policy Number 4112.3 - Alcohol, Drugs and Tobacco
- Policy Number 4112.5 - Security Check/Fingerprinting
- Policy Number 4113 - Affirmative Action: Recruitment and Selection
- Policy Number 4114 - Recruitment
- Policy Number 4115 - Physical and Other Medical Examinations
- Policy Number 4115.3 - Athletic Coaches
- Policy Number 4116 - Assignment/Reassignment/Transfer
- Policy Number 4117 - Restrictions
- Policy Number 4118 - Educator-In-Residence
- Policy Number 4118.11 - Non-Discrimination
- Policy Number 4118.2 - Prohibition of Sex Discrimination, Including Sex-Based Harassment
- Policy Number 4118.237 - Face Masks/Face Coverings
- Policy Number 4118.51 - Social Media
- Policy Number 4119 - Health Benefits
- Policy Number 4120 - Substance Abuse Policy Applicable to Operators of Commercial Vehicles, Operators of Student Transportation Vehicles, and Employees Performing Safety Sensitive Functions
- Policy Number 4121 - Substitute Teacher
- Policy Number 4122 - Health Insurance for Directors
- Policy Number 4129 - Tuition Reimbursement
- Policy Number 4129.5 Section 127 Educational Assistance Plan
- Policy Number 4130 - Sabbatical Leave for Directors and Coordinators
- Policy Number 4131 - Continuing Education Units
- Policy Number 4132 - Staff Development
- Policy Number 4133 - Reimbursement for Use of Personal Vehicles
- Policy Number 4140 - Compensation Schedules
- Policy Number 4144 - Jury Duty
- Policy Number 4145 - Reimbursement for Damaged Personal Property
- Policy Number 4146 - Family, Medical, and Maternity Leave
- Policy Number 4147 - Employee Safety
- Policy Number 4148 - Dangerous Weapons
- Policy Number 4149 - Job Abandonment
- Policy Number 4150 - Probation of Workplace Violence
- Policy Number 4151 - Printing and Duplicating Services
- Policy Number 4152 LEARN Computers
- Policy Number 4153 - Computer Use, E-Mail, and Internet Policy
- Policy Number 4154 - Prohibition on Recommendations for Psychotropic Drugs
- Policy Number 4155 - Pledge of Allegiance
- Policy Number 4156 - Personnel-Certified/Non-Certified Nepotism Employment of Relatives
- Policy Number 4157 - Academic Freedom
- Policy Number 4158 - Conflict of Interest
- Policy Number 4158.1 - Code of Conduct
- Policy Number 4159 - Occupational Exposure to Bloodborne Pathogens
- Policy Number 4160 - Students/Staff with HIV, ARC (AIDS Related Complex), or AIDS
Policy Number 4100 - Creating Positions
Policy
4100
Policy
4200
Personnel-Certified/Noncertified
CREATING POSITIONS
Only the LEARN Board of Directors can create administration positions or salaried positions in new LEARN programs based upon the recommendation of the LEARN Executive Director. Said recommendation must include a job description, salary range, and source of funding. The Executive Director may add non-administrative positions within existing programs and report such action to the Board of Directors.
Policy adopted: December 14, 1989
LEARN
Policy Number 4110 - Procedure for Creating Position
Policy
4110
Policy
4210
Personnel-Certified/Noncertified
PROCEDURE FOR CREATING POSITION
The Executive Director must recommend the creation of administrative positions and salaried positions to the LEARN Board of Directors. This request must be part of the Board of Directors agenda which is mailed prior to the meeting.
The request for proposed positions must be submitted in writing to the Executive Director and must include a job description, documentation of available funds, salary rationale, and program description.
Policy adopted: December 14, 1989
LEARN
Policy Number 4111 - Employment of Staff
Policy 4111
Policy 4211
Personnel-Certified/Noncertified
EMPLOYMENT OF STAFF
The Board of Directors hires all salaried professional staff requiring Connecticut Administrative Certification (092) and above or a Director position upon the recommendation of the Executive Director who presents one candidate with supporting documentation. The Board of Directors can accept the recommendation or reject it and request another recommendation.
The Executive Director hires all other salaried professional and non-professional staff and reports such action to the Board of Directors. Whenever possible such notification should occur prior to the appointment.
Policy adopted: December 14, 1989
Revised: May 12, 2016
LEARN
Policy Number 4112 - Certification
Policy Number 4112.3 - Alcohol, Drugs and Tobacco
Policy
4112.3
Policy
4212.3
Personnel-Certified/Non-Certified
ALCOHOL, DRUGS AND TOBACCO
LEARN is committed to maintaining a safe and healthy working and learning environment for all staff and students. LEARN recognizes the importance of maintaining a drug-free environment for its staff and students.
Alcohol and Drugs
In compliance with federal and state requirements, employees are prohibited from engaging in the unlawful manufacture, distribution, dispensing, possession or use of any alcohol, narcotic drug, hallucinogenic drug, amphetamine, barbiturate, marijuana, or any other controlled substance (as defined in Schedules I through V of Section 202 of the Controlled Substances Act, 21 U.S.C. 812, and 21 C.F.R. 1300.11 through 1300.15) in the workplace. “Workplace” includes any school building or premises; any school-owned or school-approved vehicle used to transport students to and from school or school activities; off-school property during any school-sponsored or school-approved activity, event, or function (such as a field trip or athletic event) where students are under the jurisdiction of LEARN.
Employees Funded by Federal Grant
Any employee employed under a federal grant must notify the Human Resources Department of any criminal drug statute conviction for a violation occurring in the work place no later than five (5) days after such conviction.
Within ten (10) days after receiving such notice LEARN will notify the federal granting agency.
Within thirty (30) days after receiving such notice, LEARN will take action, either by issuing discipline, up to and including termination, or by requiring the employee to participate satisfactorily in a drug abuse assistance or rehabilitation program that is approved for such purposes by a federal, state, or local health, law enforcement or other appropriate agency. Said employee will be required to submit to random drug testing.
Tobacco
There shall be no smoking or other use of tobacco products on school property, on transportation provided by LEARN, or during the course of any trip sponsored by LEARN or under the supervision of LEARN or its authorized agents.
“Tobacco product" includes, but is not limited to, cigarettes, cigars, blunts, pipes, chewing tobacco and all other forms of smokeless tobacco, rolling papers and any other items containing or reasonably resembling tobacco or tobacco products, including electronic nicotine delivery systems (e-cigarettes) or vaping products.
Dissemination of policy – Consequences for Violation
A copy of this policy shall be distributed to all LEARN employees once per year.
An employee who violates the terms of this policy may be required to successfully complete an appropriate rehabilitation program; may be not renewed; or may be suspended or terminated, at the discretion of the Executive Director, or, as appropriate, the Board of Directors.
Legal References: Federal Regulation 34 C.F.R. Part 85
Drug-Free Workplace Act. 102 Stat. 4305-4308.
Drug-Free Schools and Community Act, P.L. 99-570, as amended by P.L. 101-226 (1991)
21 U.S.C. 812, Controlled Substances Act, I through V, 202.
21 C.F.R. 1300.11 through 1300.15 regulation.
54 Fed. Reg. 4946 (1989)
Policy adopted: September 13, 1991
Revised: November 10, 2021
LEARN
Policy Number 4112.5 - Security Check/Fingerprinting
Policy
4112.5
Policy
4212.5
Personnel - Certified/Non-Certified
SECURITY CHECK/FINGERPRINTING
In order to create a safe and orderly environment for all students and staff, all offers of employment will be conditional upon the successful outcome of a criminal records check. In addition, any person applying for employment with LEARN shall submit to a records check of the Department of Children and Families Child Abuse and Neglect Registry before the person may be hired.
Each applicant for a position within LEARN shall be asked whether he/she has ever been convicted of a crime; whether there are any criminal charges pending against him/her; and, if charges are pending, to state the charges and the court in which the charges are pending. Applicants whose convictions were vacated are not required to report their initial convictions. Each person hired by LEARN’s school system, shall be required to submit to state and national criminal record checks within thirty days of the date of employment. Each worker placed within a school under a public assistance employment program; or placed in a nonpaid, noncertified position completing preparation requirements for the issuance of an educator certificate; who performs a service involving direct student contact shall be required to submit to state and national criminal history records checks within thirty days from the date such worker begins to perform such service.
Legal Reference: Connecticut General Statutes
10-221d Criminal history records checks of school personnel. Fingerprinting. Termination or dismissed. (as amended by P.A.19-91)
29-17a Criminal history checks. Procedures. Fees
34 USC 20911, Pub, L 103-209, as amended
Criminal Justice Information Services (CJIS) Security Policy, Version 5.4, U.S. Department of Justice, Federal Bureau of Investigation, Criminal Justice Information Services Division, October 6, 2015.
Policy Adopted: June 13, 2019
Revised: October 14, 2021
LEARN
Policy Number 4113 - Affirmative Action: Recruitment and Selection
Policy
4113
Policy
4213
Personnel- Certified/Noncertified
AFFIRMATIVE ACTION: RECRUITMENT AND SELECTION
The Board of Directors will provide equal employment opportunities for all persons without discrimination with respect to race, color, religious creed, sex, age, national origin, ancestry, marital status, sexual orientation, disability (including, but not limited to, mental retardation, past or present history of mental disability, physical disability or learning disability), genetic information, gender identity or expression or any other basis prohibited by Connecticut state and/or federal laws and provides equal access to designated youth groups except in the case of a bona fide occupational qualification or need. Decisions shall not be influenced, affected, or determined on the basis of membership in or holding of office in an employee association or union.
No advertisement or employment opportunities may by intent or design restrict employment based upon discrimination as defined by law.
Legal Reference: Connecticut General Statutes
10-153 Discrimination on account of marital status
46a-60 Discriminatory employment practice prohibited.
Title VII, Civil Rights Act as amended by Title IX, Equal Employment Opportunity
Policy Adopted: October 11, 1990
Revised: January 9, 1997
Revised: May 10, 2012
Revised: October 9, 2014
LEARN
Policy Number 4114 - Recruitment
Policy
4114
Policy
4214
Personnel-Certified/Noncertified
RECRUITMENT
The Executive Director shall advertise the vacancies that exist within LEARN to ensure the identification of qualified candidates for employment and remain consistent with the contract between LEARN Regional Educational Service Center and Project LEARN Education Association.
Policy adopted: December 14, 1989
LEARN
Policy Number 4115 - Physical and Other Medical Examinations
Policy
4115
Policy
4215
Personnel-Certified/Noncertified
PHYSICAL AND OTHER MEDICAL EXAMINATION
Upon appointment each new staff member in categories established by the Executive Director shall obtain a physical examination. Results of the examination will be filed with Executive Director. LEARN will pay up to the fee established by the designated LEARN provider per required medical examination.
The Executive Director may at any time require a physical or other medical examination of any employee of LEARN by medical personnel and for a fee approved by the Executive Director. If an examination is required, LEARN reserves the right to obtain the results of the examination.
Policy adopted: December 14, 1989
Policy revised: March 14, 1991
Policy revised: December 8, 1994
Policy revised: September 13, 2001
LEARN
Policy Number 4115.3 - Athletic Coaches
Policy
4115.3
Personnel – Certified
ATHLETIC COACHES
For the purpose of this policy, the term “athletic coach” means any person holding a coaching permit, permanent or temporary, who is hired by LEARN to act as a coach for a sport. The term “athletic coach” under this policy shall include all coaches employed by LEARN.
It is the policy of the LEARN Board of Directors that an athletic coach under employment shall:
1. Adhere to all LEARN policies and administrative rules and procedures.
2. At all times act in a professional manner.
3. Serve as a role model for students.
4. Demonstrate competence as a coach and proficiency in a particular sport.
I. Evaluation
An athletic coach employed by LEARN shall be evaluated on an annual basis by the athletic coach’s immediate supervisor. The immediate supervisor in this case shall mean the School Administrator who will be acting in conjunction with the building principal, if the supervisor is not the building principal. An athletic coach shall be provided with a copy of any such evaluation. Volunteer coaches may be evaluated as directed by the Executive Director/designee.
II. Employment of an Athletic Coach
Athletic coaches serve at the discretion of the Executive Director, and their employment in their specific coaching positions (e.g. basketball, football) may be non-renewed or terminated at any time, except that, athletic coaches who have served in the same coaching position for three or more consecutive school years are entitled to additional protections as set forth in the accompanying Procedure 4115.3.
The Executive Director/designee may non-renew or terminate the employment of an athletic coach who has served in the same coaching position for three or more consecutive school years by providing written notification of that action no later than ninety (90) calendar days after the end of the season (end of season marked by the CIAC finals for each sport). Nothing in this policy shall prohibit the termination of an athletic coach at any time for reasons of moral misconduct; insubordination; a violation of LEARN policies, administrative rules and procedures; or because a sport has been canceled.
If a decision to terminate an athletic coach’s employment is made during the athletic season, the Executive Director/designee shall suspend the coach from duty during the pendency of any hearing conducted pursuant to this policy and Procedure 4115.3.
Policy
4115.3
Personnel – Certified
III. Appeal Procedures
An athletic coach who has served in the same coaching position for three or more consecutive school years may appeal any such non-renewal or termination decision (except if such decision was due to cancellation of the sport) to the LEARN Board of Directors in accordance with Procedure 4115.3.
Legal References: Connecticut General Statutes
10-151b Evaluation by superintendent of certain educational personnel
10-220a In service training
10-222e Policy on evaluation and termination of athletic coaches
Policy Adopted: May 9, 2022
LEARN
Policy Number 4116 - Assignment/Reassignment/Transfer
Policy
4116
Policy
4216
Personnel-Certified/Noncertified
ASSIGNMENT/REASSIGNMENT/TRANSFER
The Executive Director shall make such assignment, reassignments, and transfers of employees to secure the highest efficiency of the entire staff. Teacher transfers shall be consistent with the Contract Between LEARN Regional Education Service Center and Project LEARN Education Association.
Policy adopted: December 14, 1989
LEARN
Policy Number 4117 - Restrictions
Policy Number 4118 - Educator-In-Residence
Policy
4118
Personnel- Certified
EDUCATOR-IN-RESIDENCE
One or more Educator-in-residence positions may be established on a yearly basis in accordance with policy requirements for creating positions in new LEARN programs. The Educator-in residence Program is designed to enhance collaborative efforts between LEARN staff and area educators.
Policy adopted: March 8, 1990
LEARN
Policy Number 4118.11 - Non-Discrimination
Policy
4118.11
Policy
4218.11
Personnel - Certified/Non-Certified
NON-DISCRIMINATION
The conditions or privileges of employment in this organization, including the wages, hours, terms, and benefits shall be applied without regard to race, color, religious creed, sex, age, national origin, ancestry, marital status, sexual orientation, disability (including, but not limited to, intellectual disability, past or present history of mental disability, physical disability or learning disability), genetic information, gender identity or expression, status as a survivor of domestic violence, or any other basis prohibited by Connecticut state and/or federal laws except in the case of a bona fide occupational qualification or need.
Neither the board nor any employee nor any other person may aid or compel the performance
of an unfair practice as defined by law.
No employee, employee association representative, member of any employee organization, or any other participant in a grievance procedure shall suffer reprisals in any way or suffer any professional disadvantage by reason of his/her being opposed to any unfair employment practice or because of his/her participation in the processing of any grievance.
The Executive Director will provide procedures for addressing alleged violations of this policy. In the case of conflict between such procedures and any provisions of employee organization agreements, the latter shall prevail.
Legal Reference: Connecticut General Statutes
10-153 Discrimination on the basis of sex, gender identity or expression or marital status prohibited.
46a-60 et seq., Connecticut Fair Employment Practices Act, as amended by P.A. 22-82.
Federal Law
Title VII of the Civil Rights Act 1964, 42 U.S.C. 2000e-2 et seq.
Equal Pay Act, 29 U.S.C. 206 (d).
Age Discrimination in Employment Act, 29 U.S.C. 621 et seq.
Americans With Disabilities Act, 42 U.S.C. 12101 et seq.
Genetic Information Nondiscrimination Act, 42 U.S.C. 2000ff et seq.
Uniformed Services Employment and Reemployment Rights Act, 38 U.S.C. 4301 et seq.
Section 504 and the Federal Vocational Rehabilitation Act of 1973, 20 U.S.C. 706(7)(b).
Policy
4118.11
Policy
4218.11
Personnel - Certified/Non-Certified
Cross Reference: Policy #4118.2/4218.2 Sexual Harassment
Policy adopted: December 12, 1990
Revised: January 9, 1997
Revised: September 8, 2011
Revised: October 9, 2014
Revised: October 14, 2021
Revised: March 9, 2023
LEARN
Policy Number 4118.2 - Prohibition of Sex Discrimination, Including Sex-Based Harassment
Policy
4118.2
Policy
4218.2
Personnel-Certified/Noncertified
PROHIBITION OF SEX DISCRIMINATION, INCLUDING SEX-BASED HARASSMENT
LEARN does not discriminate on the basis of sex and prohibits sex discrimination in any education program or activity that LEARN operates, as required by Title IX of the Education Amendments of 1972, 20 U.S.C. § 1681, et seq. and its implementing regulations (“Title IX”), as it may be amended from time to time, Title VII of the Civil Rights Act of 1964 (“Title VII”), and Connecticut law.
Inquiries about Title IX may be referred to the District’s Title IX Coordinators, the U.S. Department of Education’s Office for Civil Rights, or both. The District’s Title IX Coordinators are:
Dr. Ryan Donlon |
Bridgette Gordon-Hickey |
Elizabeth McCaffery |
The LEARN Deputy Executive Director, Associate Executive Director, and Director of Human Resources shall develop and adopt grievance regulation that provide for the prompt and equitable resolution of complaints made (1) by students, employees, or other individuals who are participating or attempting to participate in the District’s education program or activity, or (2) by the Title IX Coordinators, alleging any action that would be prohibited by Title IX, Title VII, or Connecticut law (the “Administrative Regulations”). The Administrative Regulations can be found on the LEARN website under Policies and Procedures.
Sex discrimination occurs when a person, because of the person’s sex, is denied participation in or the benefits of any education program or activity receiving federal financial assistance. This includes discrimination on the basis of sex stereotypes, sex characteristics, pregnancy or related conditions, sexual orientation, and gender identity. Sex discrimination includes sex-based harassment, as defined below.
Sex-based harassment is a form of sex discrimination and means sexual harassment and other harassment on the basis of sex, including on the basis of sex stereotypes, sex characteristics, pregnancy or related conditions, sexual orientation, and gender identity, that is:
- Quid pro quo harassment, or where an employee, agent or other person authorized by LEARN to provide an aid, benefit or services under its education program or activity explicitly or impliedly conditions the provision of an aid, benefit, or service of LEARN on an individual’s participation in unwelcome sexual conduct;
- Hostile environment harassment, or unwelcome sex-based conduct that based on the totality of the circumstances, is (1) subjectively and objectively offensive and (2) so severe or pervasive that it limits or denies a person’s ability to participate in or benefit from the District’s education program or activity. Whether a hostile environment has been created is a fact-specific inquiry that includes consideration of the following:
a. the degree to which the conduct affected the complainant’s ability to access the District’s education program or activity;
b. the type, frequency, and duration of the conduct;
c. the parties’ ages, roles within the District’s education program or activity, previous interactions, and other factors about each party that may be relevant to evaluating the effects of the conduct;
d. the location of the conduct and the context in which the conduct occurred; and
e. other sex-based harassment in the District’s education program or activity; or
- A specific offense, as follows:
a. Sexual assault, meaning an offense classified as a forcible or nonforcible sex offense under the uniform crime reporting system of the Federal Bureau of Investigation;
b. Dating violence, meaning violence committed by a person: (i) who is or has been in a social relationship of a romantic or intimate nature with the victim; and (ii) where the existence of such a relationship shall be determined based on a consideration of the following factors: the length of the relationship, the type of relationship, and the frequency of interaction between the persons involved in the relationship;
c. Domestic violence, meaning felony or misdemeanor crimes committed by a person who: (i) is a current or former spouse or intimate partner of the victim under the family or domestic violence laws of Connecticut, or a person similarly situated to a spouse of the victim; (ii) is cohabitating, or has cohabitated, with the victim as a spouse or intimate partner; (iii) shares a child in common with the victim; or (iv) commits acts against a youth or adult victim who is protected from those acts under the family or domestic violence laws of Connecticut; or
d. Stalking, meaning engaging in a course of conduct directed at a specific person that would cause a reasonable person to: (i) fear for the person’s safety or the safety of others; or (ii) suffer substantial emotional distress.
Reporting Sex Discrimination
The following people have a right to make a complaint of sex discrimination, including a complaint of sex-based harassment, requesting that the District investigate and make a determination about alleged discrimination under Title IX:
- A “complainant,” which includes:
a. a student of the District or employee of LEARN who is alleged to have been subjected to conduct that could constitute sex discrimination under Title IX; or
b. a person other than a student of the District or employee of LEARN who is alleged to have been subjected to conduct that could constitute sex discrimination under Title IX at a time when that individual was participating or attempting to participate in LEARN’s education program or activity;
- A parent, guardian, or other authorized legal representative with the legal right to act on behalf of a complainant; and
- The District’s Title IX Coordinators.
For clarity, a person is entitled to make a complaint of sex-based harassment only if they themselves are alleged to have been subjected to the sex-based harassment, if they have a legal right to act on behalf of such person, or if the Title IX Coordinators initiate a complaint consistent with the requirements of Title IX.
With respect to complaints of sex discrimination other than sex-based harassment, in addition to the people listed above, the following persons have a right to make a complaint:
- Any student of the District or employee of LEARN; or
- Any person other than a student of the District or employee of LEARN who was participating or attempting to participate in LEARN’s education program or activity at the time of the alleged sex discrimination.
To report information about conduct that may constitute sex discrimination or make a complaint of sex discrimination under Title IX, please contact a District’s Title IX Coordinator or an administrator.
Any LEARN employee who has information about conduct that reasonably may constitute sex discrimination must as immediately as practicable notify a Title IX Coordinator. If the Title IX Coordinators are alleged to have engaged in sex discrimination, LEARN employees shall instead notify LEARN’s Executive Director, if the employee is not assigned to a school building.
Individuals may also make a report of sex discrimination to the U.S. Department of Education: Office for Civil Rights, Boston Office, U.S. Department of Education, 9th Floor, 5 Post Office Square, Boston, MA 02109-3921 (Telephone (617) 289-0111) and/or to the Connecticut Commission on Human Rights and Opportunities, 450 Columbus Boulevard, Hartford, CT 06103-1835 (Telephone: 860-541-3400 or Connecticut Toll Free Number: 1-800-477-5737).
Legal References: Title IX of the Education Amendments of 1972, 20 U.S.C. § 1681, et seq
Title IX of the Education Amendments of 1972, 34 C.F.R § 106.1, et seq
Civil Rights Act of 1964, Title VII, 42 U.S.C. § 2000e-2(a)
Meritor Savings Bank, FSB v. Vinson, 477 U.S. 57 (1986)
Gebser v. Lago Vista Independent School District, 524 U.S. 274 (1998)
Davis v. Monroe County Board of Education, 526 U.S. 629 (1999)
Equal Employment Opportunity Commission Policy Guidance on
Current Issues of Sexual Harassment (N-915.050), March 19, 1990
Conn. Gen. Stat. § 10-15c - Discrimination in public schools prohibited
Conn. Gen. Stat. § 46a-54 - Commission powers Connecticut
Conn. Gen. Stat. § 46a-60 - Discriminatory employment practices prohibited
Conn. Gen. Stat. § 46a-81c - Sexual orientation discrimination: Employment
Conn. Gen. Stat. § 10-153 - Discrimination on the basis of sex, gender
identity or expression or marital status prohibited
Conn. Agencies Regs. §§ 46a-54-200 through § 46a-54-207
Brittell v. Department of Correction, 247 Conn. 148 (1998)
Fernandez v. Mac Motors, Inc., 205 Conn. App. 669 (2021)
Policy adopted: May 14, 1992
Revised: October 10, 2019
Revised: December 12, 2024
LEARN
Policy Number 4118.237 - Face Masks/Face Coverings
Policy
4118.237
Policy
4218.237
Policy
5141.8
Personnel Certified/Noncertified
Students
FACE MASKS/ FACE COVERINGS
Health and Safety Protocols Related to the COVID-19 Pandemic
The LEARN Board of Directors (the "Board") recognizes the importance of protecting the health and safety of students, staff, and the community during the COVID-19 pandemic. The Board thus directs the Superintendent or designee to develop health and safety protocols consistent with applicable laws, rules, regulations, requirements, and current guidance.
Compliance with such health and safety protocols shall be mandatory for all individuals while on LEARN property or participating in a LEARN-sponsored activity, unless a legally recognized exemption or exception applies. Failure to comply with such health and safety protocols may lead. to disciplinary action for students and staff, in accordance with applicable laws, rules, regulations, and/or LEARN policies.
Notice of such health and safety protocols shall be provided by electronic mail, regular mail, website posting, student handbooks, employee handbooks, and/or any other appropriate methods.
Legal References:
Connecticut General Statutes § 10-221 Adapt, Advance, Achieve: Connecticut's Plan to Learn and Grow Together, Connecticut State Department of Education, as amended by Addendums 1-11 (June 29, 2020 through August 31, 2020).
Policy Adopted: November 12, 2020
Revised: September 14, 2023
LEARN
Policy Number 4118.51 - Social Media
Policy
4118.51
4218.51
Personnel (Certified/Non-Certified)
SOCIAL MEDIA
LEARN recognizes the importance and utility of social media and networks for its employees. Nothing in this policy is intended to limit an employee’s right to use social media or personal online accounts under applicable law. LEARN acknowledges, for example, that its employees have the right under the First Amendment, in certain circumstances, to speak out on matters of public concern.
While a policy cannot address every instance of inappropriate social media use, employees must refrain from such use that:
1) interferes, disrupts or undermines the effective operation of LEARN and/or its individual schools or programs;
2) is used to engage in conduct that is harassing, defamatory, obscene, abusive, discriminatory or threatening;
3) creates a hostile work environment;
4) breaches confidentiality obligations of LEARN employees; or
5) violates the law or LEARN policies and regulations.
The Executive Director or designee will adopt and maintain administrative regulations to implement this policy, subject to any collective bargaining obligations.
Legal References:
U.S. Constitution, Amend. I
Conn. Constitution, Article I, Sections 3, 4, 14
Conn. Gen Stat. § 31-40x. Employer inquiries re personal online accounts
Conn. Gen. Stat. § 31-48d. Employers engaged in electronic monitoring – prior notice
Conn. Gen. Stat. § 31-51q. Liability of employer for discipline or discharge
Conn. Gen. Stat. §§ 53a-182; 53a-183; 53a-250. Disorderly conduct. Harassment.
Electronic Communication Privacy Act, 28 U.S.C. §§ 2510 through 2520
Policy adopted: November 14, 2024
LEARN
Policy Number 4119 - Health Benefits
Policy
4119
Policy
4219
Personnel - Certified/Noncertified
HEALTH BENEFIT
Any employee of LEARN who is eligible for benefits, hired prior to July 1, 2010 and who is not included in the contract between LEARN Regional Education Service Center and Project LEARN Education Association may elect on an annual basis to receive payments in lieu of health and dental insurance. The decision to accept this option must be made in July for current employees and August or within thirty days of hire for new employees. The total payments will be set annually but will not exceed 50% of the cost of the annual premium for health and dental insurance which the employee is otherwise qualified to receive.
The decision to continue this option for all employees will be made by the Executive Director on an annual basis.
Policy Adopted: March 8, 1990
Revised: November 12, 1992
Revised: April 9, 1998
Revised: March 10, 2005
Revised: February 9, 2006
Revised: May 13, 2010
LEARN
Policy Number 4120 - Substance Abuse Policy Applicable to Operators of Commercial Vehicles, Operators of Student Transportation Vehicles, and Employees Performing Safety Sensitive Functions
Policy
4120
Policy
4220
Personnel-Certified/Noncertified
SUBSTANCE ABUSE POLICY APPLICABLE TO OPERATORS OF COMMERCIAL VEHICLES, OPERATORS OF STUDENT TRANSPORTATION VEHICLES, AND EMPLOYEES PERFORMING SAFETY SENSITIVE FUNCTIONS
LEARN is committed to maintaining a work environment free from the adverse impact of employee drug and alcohol abuse. Employee drug and alcohol abuse can create serious risks of physical harm to employees, compromise safety in the workplace, and negatively affect the quality of services provided by LEARN. It is especially important that individuals employed by LEARN in safety sensitive positions, including operators of commercial vehicles and student transportation vehicles, remain free from drug and alcohol abuse.
No employee may use, possess, or distribute alcoholic beverages at any LEARN work site, in any LEARN vehicle, or while on duty regardless of location. No employee may be under the influence of alcoholic beverages while on duty, on LEARN property, operating LEARN equipment or vehicles, or operating any other equipment or vehicle while on LEARN business.
According to Federal and State law, employees are not allowed to possess, distribute, or use controlled substances. This is true regardless of whether they are on or off duty. The only exception to this rule is in the situation where an employee possesses or is using a prescription drug(s) according to the instructions of a physician. An employee may report for duty or remain on duty while using or possessing a controlled substance only when the employee possesses or is using a prescription drug(s) according to the instructions of a physician. Further, the physician must have advised the employee that the drug(s) will not adversely affect his or her ability to safely perform his or her duties.
It is the intention of LEARN to comply with all applicable Federal, State, and Local laws, regulations, and ordinances. Pursuant to procedures developed under this policy, LEARN’s Board of Directors requires mandatory drug and alcohol testing for all employees covered by this policy to the fullest extent required and possible under Federal, State and Local law.
Employees of LEARN who are hired or transferred into a position that requires the operation of a commercial motor vehicle, the operation of a student transportation vehicle, or the execution of safety sensitive functions will be given notice that they are covered by this policy. Each such employee will receive a copy of this policy and its associated procedures. Each employee must sign an acknowledgement that he or she has read and understood these documents. LEARN employees covered by this policy are required to submit to testing. A refusal to do so will be considered to be a positive test result.
Any employee found to be in violation of any provision of this policy may be immediately removed from duty without pay by the Executive Director of LEARN or his or her designee. If it is determined, after investigation, that the employee has violated any part of this policy, the Executive Director of LEARN or his or her designee may take disciplinary actions, up to and including termination. The Executive Director of LEARN or his or her designee, may, at his or her sole discretion, allow an employee who has violated this policy to be reinstated. Reinstatement shall be on a one-time basis.
Employees are encouraged to make good faith reports of a violation or suspected violation of this policy. Employees are prohibited from knowingly making a false report of a violation. They are also required to cooperate with any LEARN investigation into possible violations of this policy.
Policy Adopted: 11/18/99
LEARN
Policy Number 4121 - Substitute Teacher
Policy Number 4122 - Health Insurance for Directors
Policy
4122
Policy
4222
Personnel - Certified/Noncertified
HEALTH INSURANCE FOR DIRECTORS
Any employee at LEARN who is in the position of Director and is either: noncertified or certified and not eligible for CT Teachers Retirement; and is eligible for benefits may elect to continue to participate in LEARN’s group health insurance coverage at retirement from LEARN until eligible for Medicare Part A and Part B. The minimum qualifications for retirement are: 25 years credited service at LEARN at any age or 20 years credited service at LEARN at age 55 or 10 years credited service at LEARN at age 60. The full cost of the health insurance would be borne by the Director.
Policy Adopted: October 8, 2009
LEARN
Policy Number 4129 - Tuition Reimbursement
Policy
4129
Policy
4229
Personnel-Certified/Non-certified
TUITION REIMBURSEMENT
When in the judgment of the Executive Director, the course for which reimbursement is requested will make a meaningful contribution to a more effective job performance of the duties to which the certified or non-certified is assigned, then such reimbursement shall be granted.
Each course must be submitted for approval through the Tuition Reimbursement APP 15 days prior to the course start date and include the employee’s name, job title, name of higher education institution, course name, number, description, amount of credits, and cost. All support documents for graduate level courses meeting the above criteria must be uploaded to the website by the first day of the payout month in order to be considered for reimbursement and have earned a grade of B or higher. An official transcript or grade report is required. Proof of payment and a zero balance must be included. It is mandatory that an employee be on the staff at the time of payment in order to receive any of the following reimbursements.
Non-Certified staff will share an annual pool of $12,000 to be divided among the applicants meeting all the required documentation by July 1st ($6,000) and January 1st ($6,000) in accordance with their costs and distributed proportionately to those with completed documentation for all college level courses. Reimbursements will be included in staff paychecks in the second pay period in the months of July and January.
Certified staff will receive their reimbursement at a maximum rate of 50% or 30% of UCONN’ current year’s tuition rate for the same number of credits for each course meeting all the required documentation submitted by July 1st and January 1st. Reimbursement will be included in staff paychecks in the second pay period in the months of July and January.
Policy Adopted: September 9, 1993
Policy Amended: February 16, 1995
Policy Amended: January 8, 1998
Policy Amended: February 12, 1998
Policy Amended: May 10, 2001
Policy Amended: February 14, 2008
Policy Revised June 8, 2023
LEARN
Policy Number 4129.5 Section 127 Educational Assistance Plan
Policy
4129.5
Policy
4229.5
Personnel-Certified/Noncertified
SECTION 127 EDUCATIONAL ASSISTANCE PLAN
Tuition Reimbursement is available for Eligible Employees with a Bachelor’s Degree who participate in the LEARN/University of Connecticut master’s degree program in special education.
Under the Tuition Assistance Program, reimbursements will be excluded from income over a five (5) or six (6) year reimbursement period in accordance with the terms of a Section 127 Educational Assistance Plan. The term of reimbursement will be as defined under the Individual Agreement entered into by the Eligible Employee. Reimbursement is conditioned on being accepted into the program and the successful completion of all obligations delineated in the Individual Agreement.
The Exclusion from Income under the Section 127 Educational Assistance Plan will be effective for Tuition Reimbursement amounts paid on and after January 1, 2019.
Only non-highly compensated employees, as defined in the Internal Revenue Code, (less than $125,000 for 2019, adjusted in future years) are eligible to participate in the Section 127 Educational Assistance Plan.
Under the Plan, Tuition Reimbursement provided over a five (5) or six (6) year period, as defined, for the Covered Expenses incurred in the one year intensive master’s degree program, will be excluded from income up to $5,250 per year, or such greater or lesser amount as may be subsequently permitted under Code Section 127. Reimbursement in excess of that amount may be made pursuant to the terms of an Agreement, but will be reported as income to the employee.
Covered Expenses include tuition, fees and books required for the master’s program.
The Agency will reimburse Eligible Employees out of its annual operating budget. No contributions by Eligible Employees are required or permitted under the Plan.
Policy Adopted: September 12, 2019
LEARN
Policy Number 4130 - Sabbatical Leave for Directors and Coordinators
Policy
4130
Policy
4230
Personnel-Certified/Noncertified
SABBATICAL LEAVE FOR CATEGORY I AND II EMPLOYEES
A. Purpose: Sabbatical leave may be granted to a member of the Category I or II staff by the Board of Directors upon recommendation of the Executive Director, when applicable, to:
1. Improve the educational program of LEARN and
2. Stimulate professional growth of personnel.
B. Eligibility: Seven (7) years of consecutive service at LEARN prior to the start of the sabbatical leave. In computing years of consecutive service at LEARN, unpaid leave of absence shall not be counted.
C. Criteria: The following criteria will be used for selection:
1. Value of leave to the organization
2. Quality of service,
3. Number of years' service, and
4. Availability of a certified and qualified person(s) to serve as an interim replacement.
D. Quota: A maximum of one (1) employee may be on sabbatical leave at one time.
E. Compensation: No compensation will be paid during the leave.
F. Application: Requests for sabbatical leave must be made in writing to the Office of the Executive Director no later than February 1 of the school year immediately preceding the year of the proposed leave. To be considered, leave shall be requested for a semester school year, or calendar year and written proposals shall include statements which describe the objective of the leave, the nature of the activities which will be undertaken, (e.g., description of course work, etc.) and the perceived benefits to the organization.
G. Obligations: A staff member granted sabbatical leave is obligated to return to LEARN for one (1) year of service.
When the employee returns to LEARN, he/she shall be reappointed to his/her original position or to a mutually acceptable position of comparable status and pay.
A successful applicant who, for any reason chooses to refuse his/her leave of absence, must notify the Executive Director of this fact no later than April 1 of the school year immediately
Policy
4130
Policy
4230
Personnel-Certified/Noncertified
preceding the leave in order to be assured of a position at LEARN during the year for which the leave was granted.
H. Guarantees: An employee while on leave is guaranteed:
1. Continued coverage by any group health or insurance program at the employer's expense with appropriate co-payment by the employee;
2. Retention of sick leave accumulated prior to the commencement of the sabbatical leave and
3. An additional year of seniority.
4. Compulsory payments to the State Teachers' Retirement Systems will be made by LEARN for the period of leave if the employee elects to continue membership during the leave and submits monthly payments to LEARN.
I. Reports: An employee on sabbatical leave shall submit to the Executive Director for transmittal to the Board an interim and a final report with the following information where applicable: courses taken, credits earned, travel itinerary, projects completed, leave benefits and other pertinent data for evaluating the leave program.
J. Limitations: Leave will not be granted for a program of study that will result in the completion of statutory requirements for certification as stipulated by the Connecticut State Board of Education.
Policy Adopted: September 9, 1993
LEARN
Policy Number 4131 - Continuing Education Units
4131
Personnel- Certified
CONTINUING EDUCATION UNITS
The LEARN Board of Directors shall make available to its employees, who hold a Professional Educator Certificate, not fewer than eighteen (18) hours of Professional Development activities, annually and at no cost, for continuing education credit. Such activities shall be made available at time and location to be determined by the Board, or its designees. Specific activities to be made available shall be determined with the advice and assistance of the teachers employed by the board, including representatives of the exclusive bargaining unit for such teachers, pursuant to the applicable provisions for the Connecticut General Statues and the accompanying administrative regulations. In addition, such activities shall conform to the LEARN CEU procedures.
CEU Equivalent
The LEARN Board of Directors, through its designee, may award to its employees, holding Professional Educator Certificates, Continuing Education Unit Equivalent(s) for the successful completion of professional development activities based on a minimum of five (5) contact hours of participation in a planned, continuing education experience, other than an activity granted Continuing Education Units.
Policy adopted: May 11, 1989
Revised: April 8, 2004
LEARN
Policy Number 4132 - Staff Development
4132
Personnel-Certified
STAFF DEVELOPMENT
Professional staff growth and effectiveness are important to LEARN. The Board shall provide professional growth opportunities for its certified staff. The Professional Development Committee, established in accordance with Connecticut General Statues 10-220a(b), shall recommend for approval by the Executive Director professional development activities to be offered by LEARN in fulfillment of its annual obligation to offer not fewer than eighteen (18) hours of professional development activities for continuing education unit credit. The Executive Director shall determine the date and time of such recommended activities.
The Executive Director shall designate an employee as the person responsible for managing the continuing education unit program for LEARN. Subject to budgetary limitations and approval of the Executive Director, these opportunities may include:
1. Special in-service programs and workshops.
2. Released time for approved study/research.
3. Released time for school visitations and attendance at conferences.
Incentive and opportunities for professional growth shall also include an adequate professional library and assistance from supervisors.
Staff members shall be encouraged to share information and ideas by sharing evaluation of school visitations, professional and cultural reading, new teaching techniques, advanced course work, conferences, conventions, clinics, seminars, workshops, curriculum changes, new texts, travel and research to the appropriate administrator with recommendations for dissemination to other staff members.
Reports on activities engaged in during released time from regular school assignments, and activities for which expenses are received, should be submitted to the appropriate administrator for distribution to personnel concerned.
The Executive Director shall have authority within budgetary considerations to:
1. Plan in-service programs and workshops for the professional staff.
2. Grant permission for teachers and administrators to attend conferences and similar professional meetings and to engage in school visitations during school time and at school expense.
Policy adopted: November 12, 1992
LEARN
Policy Number 4133 - Reimbursement for Use of Personal Vehicles
Policy
4133
Policy
4233
Personnel-Certified/Noncertified
REIMBURSEMENT FOR USE OF PERSONAL VEHICLES BY STAFF
The per mile reimbursement for LEARN staff members for LEARN approved business which requires the use of a personal vehicle shall be established on June 30 based on the current Internal Revenue Service (IRS) rate.
Policy Approved: February 8, 1990
Policy amended: December 8, 1994
Policy amended: April 8, 1999
LEARN
Policy Number 4140 - Compensation Schedules
Policy
4140
Policy
4240
Personnel-Certified/Noncertified
COMPENSATION SCHEDULES
The Executive Director shall prepare and recommend to the Board for adoption, schedules of compensation and benefits for each category of positions at LEARN.
The Executive Director shall develop a process for review of placement within each category.
Policy adopted: February 8, 1990
LEARN
Policy Number 4144 - Jury Duty
Policy
4144
Policy
4244
Personnel - Certified/Noncertified
JURY DUTY
The Board recognizes that staff members have an obligation to serve as members of juries. Staff members who serve on juries during their regular work year will be paid their regular salary for the duration of the commitment. Any monetary compensation, except for travel reimbursement, paid to the staff member by the court for such duty must be remitted to LEARN. Staff members shall submit a professional leave request to the Executive Director prior to serving on a jury.
Policy adopted: December 12, 1990
LEARN
Policy Number 4145 - Reimbursement for Damaged Personal Property
Policy
4145
Policy
4245
Personnel - Certified/Noncertified
REIMBURSEMENT FOR DAMAGED PERSONAL PROPERTY
Noncertified employees may be reimbursed for personal property damaged by the students and not through the employee's negligence, in accordance with the following schedule:
-
Eyeglasses may be reimbursed up to $500.00
-
Watches may be reimbursed up to $50.00
-
Clothes may be reimbursed up to $75.00.
A. The total reimbursement for all noncertified employees shall not exceed $2,000 in any one fiscal year. However, an employee who is denied reimbursement on the basis that the $2,000 limit has been met in a particular fiscal year, may refile his/her claim in the next fiscal year. All damaged property claims must be made to the Executive Director or his/her designee within five (5) business days of the incident giving rise to the claim. The claim must be in writing. At a minimum, LEARN will require a brief description of the incident, a brief description of the property as well as the original cost, original receipts or current prices of the same or comparable items, and the original date that the article are purchased.
Policy approved: March 12, 1992
Revised: May 8, 2008
Revised: December 8, 2016
LEARN
Policy Number 4146 - Family, Medical, and Maternity Leave
Policy
4146
Policy
4246
Personnel - Certified/Noncertified
FAMILY, MEDICAL, AND MATERNITY LEAVE
LEARN will implement family, medical, and maternity leave regulations consistent with the dictates of the Family and Medical Leave Act of 1993 (FMLA) and Connecticut’s Fair Employment Practices Act (FEPA), both as amended.
Adopted:
Revised November 9, 2006
LEARN
Policy Number 4147 - Employee Safety
Policy
4147
Policy
4247
Personnel -Certified/Non-Certified
EMPLOYEE SAFETY
It is the obligation of LEARN to promote safe work practices and to maintain a safe work environment in an effort to minimize the incidence of illness and injury experienced by its employees. The Executive Director and administrative staff shall maintain safe and healthy work places in each school and LEARN facility with safe equipment and proper materials; and safe methods and practices shall be developed and practiced by staff and students.
Use of Physical Force
Employees may use reasonable physical force upon a student when and to the extent they reasonably believe such force is necessary to protect themselves or others from immediate physical injury; to obtain possession of a dangerous instrument or controlled substance; to protect property from physical damage; or to restrain the student or remove the student to another area in order to maintain order.
Physical Assaults on Teachers, Administrators, and Other School Personnel
Employees shall report assaults on them on school property or in performance of school duties to their principal or other immediate supervisor as soon as possible. The principal or supervisor shall notify the Executive Director and report the incident to the local police department. Employees may also, in their discretion, file a complaint with the local police department.
Legal Reference: Connecticut General Statutes
10-233g Boards to report school violence. Reports of principals to police authority.
10-235 Indemnification of teachers, board members and employees in damage suits; expenses of litigation.
10-236a Indemnification of educational personnel assaulted in the line of duty.
53a-1 8 Use of reasonable physical force.
Policy adopted: January 14, 1993
Revised: September 14, 2023
LEARN
Policy Number 4148 - Dangerous Weapons
Policy
4148
Policy
4248
Personnel-Certified/Noncertified
DANGEROUS WEAPONS
No employee of LEARN or other person shall possess or store a dangerous weapon on LEARN property, including LEARN owned vehicles, or on any property where LEARN conducts any of its programs or shall possess such weapon while he/she is with LEARN students or clients.
Dangerous weapon means any weapon, whether loaded or unloaded from which a shot may be discharged, or a switchblade knife, gravity knife, billy, blackjack, bludgeon or metal knuckles.
This policy shall not apply to an employee or other person who is permitted by agreement in writing signed by the Executive Director to possess a firearm on LEARN property as long as the employee or other person complies with the terms of said agreement. This policy shall not apply to a peace officer, as defined in subdivision 9 of Section 53a-3 of the Connecticut General Statutes while engaged in the performance of his/her official duties.
Any employee violating this policy shall be subject to immediate disciplinary action up to and including termination of employment. Any other person violating this policy shall be considered a trespasser and subject to arrest.
Policy adopted: April 9, 1998
LEARN
Policy Number 4149 - Job Abandonment
Policy Number 4150 - Probation of Workplace Violence
Policy
4150
Policy
4250
Personnel - Certified/Noncertified
PROHIBITION OF WORKPLACE VIOLENCE
LEARN, in order to provide a safe and productive work environment, hereby adopts the following policy regarding workplace violence.
Each employee shall have the right to work in an environment free from violence. Employees are prohibited from committing any act of violence on or towards another person at any LEARN location or worksite. Violence is defined under this policy as acts of physical force against a person; assault; battery, intentionally placing hands upon another with the intent of harming another; intentionally causing harm to another through using any device, weapon, or object; provoking another employee or individual to harm another person.
Each employee shall have the right to work in an environment free from threats of violence and from verbal abuse. Threats of violence shall be defined as the use of words or phrases indicating an intent to do physical harm to another. Verbal abuse shall include use of obscene or offensive language designed to humiliate, denigrate, belittle or provoke another person. This shall include the use of racial epithets.
Any employee who witnesses or is subject to an act of violence, use of threatening language, or verbal abuse as described in this policy shall immediately notify their supervisor of such act. An employee may choose to directly notify the Director of Executive Services and/or the Executive Director. Any supervisor so notified shall take any necessary remedial measure to ensure the safety of employees and other persons in the immediate area and shall immediately inform the Executive Director and the Director of Executive Services. The Executive Director and/or his/her designee shall promptly investigate the report and take all necessary appropriate actions.
Any employee who violates this policy will be subject to the imposition of discipline, up to and including termination.
Policy adopted: January 13, 2000
LEARN
Policy Number 4151 - Printing and Duplicating Services
Policy
3600
Non-Instruction
Policy
4151/4251
Personnel-Certified/Noncertified
PRINTING AND DUPLICATING SERVICES
In compliance with Public Law 94-553, copyrighted materials shall not be duplicated by LEARN employees or on LEARN equipment in violation of the exclusive rights of the holders of the copyright on such materials.
Copyrighted materials may be duplicated with the prior written permission of the copyright holder, or where the duplication constitutes a "fair use" of the materials as that term is defined by law.
LEARN assumes no liability for infringement of copyright by individual employees.
Policy Adopted: September 12, 1996
LEARN
Policy Number 4152 LEARN Computers
Policy
3602
Non-instructional
Policy
4152/4252
Personnel-Certified/Noncertified
LEARN COMPUTERS
Recognizing that computer software piracy is a major problem for the industry, the following procedures shall be instituted to discourage violation of copyright laws and to prevent related illegal activities at LEARN:
1. No illegal copies of copyrighted programs may be made or used on LEARN equipment.
2. Legal back-up copies of copyrighted programs will be protected to prevent unauthorized additional copies.
Policy Adopted: September 12, 1996
LEARN
Policy Number 4153 - Computer Use, E-Mail, and Internet Policy
Policy
4153
Policy
4253
Personnel- Certified/Non-certified
Policy
5154
Students
COMPUTER USE, E-MAIL, AND INTERNET POLICY
Introduction
LEARN believes in the educational value of electronic communications and recognizes their potential to support LEARN’s educational program. Resource sharing and communication for both students and teachers have increased with access to telecommunications and to the Internet. It is imperative that members of LEARN’s community conduct themselves in a responsible manner consistent with federal and state law while utilizing the Internet and any other electronic information retrieval system.
This policy applies to all users of LEARN’s computer network. This is true, regardless of where the users may be located. Violations will be taken seriously and may result in disciplinary action and civil or criminal liability. It is every user’s duty to use the computer resources responsibly, professionally, ethically and lawfully.
What are “Computer Resources”?
When used in this policy, the term computer resources refers to LEARN’s entire computer network. The term includes, but is not limited to, the computer system, file servers, application servers, communication servers, mail servers, fax servers, web servers, work stations, stand alone computers, laptops, software, data files, cell phones, smart phone’s, PDA’s, GPS devices, IPods and all internal and external computer and communications networks (for example, Internet, commercial on-line services, value-added network, e-mail systems) that may be accessed directly or indirectly from LEARN’s computer network.
Who is a User
When used in this policy, the word “user” refers to all employees, students, independent contractors, consultants, temporary workers, and other persons or entities who use or come into contact with LEARN’s computer resources.
Ownership of the Computer Resources
The computer resources are the property of LEARN. Access to the computer resources is provided solely for the purpose of carrying out the educational and operational needs of LEARN. All use of the computer resources must be supportive of LEARN’s educational objectives and must be consistent with academic expectations. Use of computer resources is a privilege that may be revoked at any time.
No Expectation of Privacy
Users should never consider electronic communication to be either private or secure. E-mail can be stored indefinitely on any number of computers. Copies of messages may be forwarded to others either electronically or on paper. In addition, e-mail sent to non-existent or incorrect user names may be delivered to persons that were never intended.
LEARN has the right, but not the duty, to monitor any and all aspects of its computer system. Users consent to allowing LEARN to access and review all materials users create, store, send or receive on the computer system or through the Internet or any other computer network.
Users understand that LEARN may use human or automated means to monitor use of the computer resources. Such monitoring may include, but is not limited to, monitoring sites visited by users on the Internet, monitoring chat groups and news groups, reviewing material downloaded or uploaded by users to the Internet, and reviewing e-mail sent and received by users.
Use of passwords to gain access to the computer system or to encode particular files or messages does not imply that users have an expectation of privacy in such access or materials. LEARN has global passwords that permit it to access all material stored on the computer system, regardless of whether that material has been encoded with a particular user’s password.
Quality and Format of Communications
Users should endeavor to make each electronic communication truthful and accurate. Individuals should use the same care in drafting e-mail and other electronic documents as they would for any other written communication. Please keep in mind that anything created or stored in the computer systems may, and likely will, be reviewed by others.
E-mail sent from or to in-house counsel or an attorney representing LEARN should include this warning header on each page:
“Attorney client privilege: do not forward without permission.”
Offensive Material
LEARN has complied with the Children’s Internet Protection Act requirements by implementing a “Technology Protection Measure,” for all users, that is, specific technology that blocks or filters Internet access. This includes the installation of a designated server and specific software that may block or filter pre-selected sites; by word; entire categories such as chat and newsgroups or by pre-selected lists of approved sites. The measures used to block or filter a site may be disabled during use by an adult to enable access to bona fide research or other lawful purpose.
The filtering system shall be in addition to all other efforts and is not considered to be a foolproof approach to preventing access to materials considered inappropriate or harmful to minors. The user is advised that misuse of the Internet as it relates to visual depictions that are obscene, child pornography, or harmful to minors, is consistent with the other components in LEARN’s Computer use, E-mail and Internet Policy.
The Internet is a worldwide network of computers that contains millions of pages of information. Users are cautioned that many of these pages include offensive, sexually explicit, and inappropriate material. In general, it is difficult to avoid at least some contact with this material while using the Internet. Even innocuous search requests may lead to sites with highly offensive content. In addition, having an e-mail address on the Internet may lead to receipt of unsolicited e-mail containing offensive content. Users accessing the Internet do so at their own risk. LEARN is not responsible for material viewed or downloaded by users from the Internet.
LEARN will monitor the online activities of minors and educate minor students about "appropriate online behavior, including interacting with other individuals on social networking websites and in chat rooms and cyber-bullying awareness and response."
Prohibited Activities
Users may not send material that is fraudulent, harassing, embarrassing, sexually explicit, profane, obscene, intimidating, defamatory, or otherwise unlawful or inappropriate. It does not matter how such material is sent, whether it is by e-mail or other form of electronic communication, such as bulletin board systems, news groups, or chat groups. Further, such material may not be displayed on or stored in LEARN’s computers. Users encountering or receiving such material should immediately report the incident to the administration.
Users must not alter the from line or other attribution-of-origin information in e-mail, messages or postings. Anonymous or pseudonymous electronic communications are forbidden. Users must identify themselves honestly, and accurately when participating in chat groups, making postings to news groups, sending e-mail, or otherwise communicating on-line.
Without prior written authorization from the administration, users may not do any of the following:
-
Copy software for use on their home computers;
-
Provide copies of software to any independent contractors or clients of LEARN or to a third person;
-
Open/tamper with or install hardware on workstations without authorization;
-
Remove software from LEARN premises;
-
Download streaming content for extended periods of time (i.e. real audio, etc.)
-
Install software on any of LEARN’s work stations or servers;
-
Download any software from the Internet or other on-line service to any of LEARN’s work stations or servers;
-
Modify, revise, transform, recast, or adapt any software; or
-
Reverse engineer, disassemble or decompile any software.
Users who become aware of any such misuse of software or violation of copyright law should immediately report the incident to the administration.
Unless expressly authorized by the administration, sending, transmitting, or otherwise disseminating proprietary data or other confidential information is strictly prohibited. Unauthorized dissemination of this information may result in civil liability.
All student use of the computer resources will be consistent with this policy. Encouraging, allowing or ignoring student use of the computer resources in a manner contrary to this policy is strictly prohibited.
Copyright
In their use of computer resources, users must comply with all software licenses; copyrights, and all other state, federal and international laws governing intellectual property and on-line activities.
The ability to read, alter, or copy a file belonging to another user does not imply permission to read, alter, or copy that file. Users may not alter or copy a file belonging to another user without first obtaining permission from the owner of the file.
Security
Users are responsible for safeguarding their passwords for access to the computer system. Individual passwords should not be printed, stored on-line, or given to others. Users are responsible for all transactions made using their passwords. No user may access the computer system with another users password or account.
Users may not use the computer system to “snoop or pry” into the affairs of other users by unnecessarily reviewing their files and e-mail. A user’s ability to connect to another computer system through the network or by a modem does not imply a right to connect to those systems or to make use of those systems unless specifically authorized by the operators of those systems.
Each user is responsible for ensuring that use of outside computers and networks, such as the Internet, does not compromise the security of the LEARN computer resources. This duty includes taking reasonable precautions to prevent intruders from accessing LEARN’s network without authorization and to prevent the introduction and spread of viruses.
Viruses
Viruses can cause substantial damage to computer systems. Each user is responsible for taking reasonable precautions to ensure he or she does not introduce viruses into LEARN’s network. To that end, all material received on magnetic or optical media and all material downloaded from the Internet or from computers or networks that do not belong to LEARN’s system must be scanned for viruses and other destructive programs. Such scanning must be performed prior to placing the material onto LEARN’s computer system. Users should understand that their home computers and laptops might contain viruses. All disks transferred from these computers to LEARN’s network must be scanned for viruses.
To ensure security and avoid the spread of viruses, users who access the Internet through a computer attached to LEARN’s network must do so through an approved Internet firewall accessing the Internet directly, by modem is strictly prohibited unless the computer you are using is not connected to LEARN’s system.
Encryption Software
Users may not install or use encryption software on any of LEARN’s computers without first obtaining written permission from the administration. Users may not use passwords or encryption keys that are unknown to the administration.
The federal government has imposed restrictions on the export of programs or files containing encryption technology. Software containing encryption technology is not to be place on the Internet or transmitted in any way outside of the United States without prior written authorization from the administration.
Approved: Interim Approval January 13, 2000
Approved: February 10, 2000
Revised: June 13, 2002
Revised: January 8, 2009
Revised: October 8, 2009
Revised: January 12, 2012
LEARN
Policy Number 4154 - Prohibition on Recommendations for Psychotropic Drugs
Policy
4154
Policy
4254
Personnel – Certified/Noncertified
PROHIBITION ON RECOMMENDATIONS FOR PSYCHOTROPIC DRUGS
LEARN prohibits school personnel from recommending the use of psychotropic drugs for any child. For the purposes of this policy, the term “recommend” shall mean to directly or indirectly suggest that a child should use psychotropic drugs.
Notwithstanding the foregoing, school medical staff may recommend that a child be evaluated by an appropriate medical practitioner.
Nothing in the policy shall be construed to prohibit a planning and placement team from discussion with parents and/or guardians of a child the appropriateness of consultation with, or evaluation by, medical practitioners; or to prohibit school personnel from consulting with appropriate medical practitioners with the consent of the parents and/or guardians of a child.
Legal Reference: Public Act 01-124
Policy Adopted: October 11, 2001
LEARN
Policy Number 4155 - Pledge of Allegiance
Policy Number 4156 - Personnel-Certified/Non-Certified Nepotism Employment of Relatives
Policy
9270
Bylaws of the Board
Policy
4156
Policy
4256
Personnel- Certified/Non-certified
PERSONNEL--CERTIFIED/NON-CERTIFIED NEPOTISM EMPLOYMENT OF RELATIVES
No person may be employed if that employment creates a conflict of interest to LEARN as a result of their relationship to a member of the Board of Directors or other employees of LEARN.
The following rules shall govern conflict of interest in the employment of staff:
1. No spouse, child, dependent or significant other of a Board of Directors member shall be appointed to a full-time position in this organization.
2. Persons otherwise related to a Board of Directors member may be employed following full disclosure of the relationship in a public meeting. Persons previously employed by LEARN prior to the election of the Board of Directors member directly related to them may continue employment with LEARN.
3. A spouse, child , dependent or significant other of a Board of Directors member may be employed for a limited term (six months or less) or less than half-time on a competitive basis among persons who are eligible.
4. Persons related in any way to a member of the staff shall not be appointed to a position that is in a line relationship involving supervision and evaluation of the position. Members of the same family not subject to this conflict may be employed in the same department or location if approved in writing by the Executive Director.
It is the intent of these rules to avoid any situation where a conflict of interest can arise either on the part of the member of the Board of Directors or a member of the administrative staff.
Policy adopted: December 12, 1990
Revised: January 8, 2004
LEARN
Policy Number 4157 - Academic Freedom
Policy
4157
Personnel-Certified
ACADEMIC FREEDOM
Professional teaching staff shall be free to discuss controversial ideas, and to select and employ materials and methods of instruction. Such freedoms should be used judiciously and prudently to promote the free exercise of intelligence and learning.
However, academic freedom is not an absolute; it must be exercised within the law and the basic ethical responsibilities of the teaching profession. Those responsibilities include:
-
understanding American democratic tradition and its methods;
-
concern for the welfare, growth, maturity, and development of children;
-
appropriate presentation of appropriate material for children’s intellectual and emotional development;
-
good taste and judgment in selecting and employing materials and methods of instruction.
Legal Reference:
Amendment to U.S. Constitution Article I
Connecticut Constitution, Article I
Academic Freedom Policy (adopted by State Board of Education 9/9/81)
Policy Adopted: June 14, 2007
LEARN
Policy Number 4158 - Conflict of Interest
Policy
4158
Policy
4258
Personnel-Certified/Noncertified
CONFLICT OF INTEREST
No employee, or member of the Board of Directors of LEARN shall engage in any transaction or shall have a financial interest or other personal interest which is incompatible with the proper discharge of official duties or would tend to impair official duties. No employee or member of the Board of Directors shall grant any special consideration, treatment, favor, or advantage, to any person.
Specific conflicts of interest are hereby set forth, but are not limited to, the following, for the guidance of all employees and Board members.
a. Incompatible Employment
No employee or member of the Board of Directors shall engage in or accept private employment or render services for private interests when such employment or service is incompatible with the proper discharge of official duties or would tend to impair the independence of judgment or action in the performance of official duties.
b. Use of Facilities
No employee or member of the Board of Directors shall request or permit the use of LEARN owned vehicles, equipment, facilities, materials, or property for personal convenience or profit, except when such are available to the public generally or are provided by LEARN policy for the use of such individual in the interest of LEARN.
c. Gifts and Favors
No employee or member of the Board of Directors or their immediate family shall accept a gift, favor, loan or promise, which might tend to influence the performance or non-performance of official duties.
d. Disclosure of Confidential Information
No employee or member of the Board of Directors shall, without proper authorization and as defined by statute, disclose confidential information concerning the property, government, or affairs of LEARN, nor shall such information be used to advance the financial or private interest of the Board member, employee, or others.
e. Failure to Comply
Any employee or Board member who violates this policy will be subject to disciplinary action, up to and including discharge.
Disclosure of Interest
Policy
4158
Policy
4258
Personnel-Certified/Noncertified
Any employee or member of the Board of Directors having a financial interest or other personal interest in any transaction with LEARN or in any action to be taken by LEARN, shall first divulge and disclose such interest in writing to the Board, and shall further refrain from using the office to exert influence or vote on such transaction or action. Any member of the Board of Directors shall excuse themselves from deliberations, discussions, and voting on any matter in which such Board member has an interest.
“Interest” will mean any pecuniary or material benefit accruing to a Board member, or employee, their relatives, or close associate resulting from a contractual relationship with LEARN.
Policy Adopted: November 8, 2007
Revised: February 8, 2024
LEARN
Policy Number 4158.1 - Code of Conduct
Policy
4158.1
Policy
4258.1
Personnel – Certified/Non-Certified
CODE OF CONDUCT
LEARN expects all employees to recognize that they are being continuously observed by students while on duty or attending school functions, and that their actions and demeanor will influence and be reflected in the conduct of the students. Accordingly, it is expected that employees will strive to set the kind of example that will serve students well in adopting their own conduct and behavior, and which will be conducive to an appropriate school atmosphere.
All employees have the responsibility to become familiar with, and abide by, local, state, and federal laws that impact their work, as well as all LEARN policies and regulations. All employees are expected to faithfully carry out their assigned duties in accordance with such laws and policies and regulations.
LEARN supports and encourages positive relationships between employees, but does not encourage relationships of a romantic nature. Such relationships may have an adverse effect on the workplace environment. This is especially true in relationships between a supervisor and a subordinate, which may also create a conflict that must be disclosed in accordance with policy and regulation 4158/4258. Employees who pursue a relationship with a co-worker or subordinate must be vigilant to ensure that their actions are not unwelcome and that the relationship is consensual; and does not interfere with work, create an uncomfortable work environment for others, or affect the ability of those involved to perform their duties.
The relationship between staff and students and between staff should be one of cooperation, understanding and mutual respect. Staff have the responsibility to provide an atmosphere conducive to learning and to motivate each student to perform to their capacity. Staff members are expected to regard each student and each other as individuals and to accord each rights and respect accordingly. Insults, disparaging names, or sarcasm shall not be used as a way of forcing compliance with a staff member’s requirements or expectations.
Students and staff members should interact with each other in a warm, open, and positive fashion. However, a professional distance must be maintained at all times, in order to preserve the atmosphere necessary to succeed in the educational mission of the school. LEARN prohibits all forms of sexual remarks or conduct between staff and students.
Policy adopted: June 8, 2023
LEARN
Policy Number 4159 - Occupational Exposure to Bloodborne Pathogens
Policy
4159
Policy
4259
Personnel-Certified/Noncertified
OCCUPATIONAL EXPOSURE TO BLOODBORNE PATHOGENS
LEARN is committed to promoting a safe and healthful work environment for its employees. In pursuit of this goal and in accordance with the United States Department of Labor, Occupational Safety and Health Administration (OSHA) regulations dealing with “Safe Workplace” standards relating to exposure to Bloodborne Pathogens, the following will be the procedures of LEARN for at risk personnel.
LEARN will establish a written Exposure Control Plan in accordance with the federal standards for dealing with potentially infectious materials I the workplace to protect employees from possible infection due to contact with Bloodborne Pathogens. Pursuant to these procedures, the district will take reasonably necessary actions to protect its employees form infectious disease and in particular H.I.V. and H.B.V. infection.
LEARN sill provide the training and protective equipment to those persons who are at risk by virtue of their job performance and may come in contact with infectious disease. Furthermore, all LEARN personnel defined by the Occupational Safety and Health Administration and the district who may come in contact with blood and body fluids will be offered the vaccine for the Hepatitis B Virus which is a life threatening Bloodborne Pathogen. The vaccination will be done at no cost to the personnel and is provided as a precaution for personnel safety.
Legal Reference: 29 CFR Part 1910.1030 OSHA Bloodborne Pathogens standards
Policy adopted: January 8, 2015
LEARN
Policy Number 4160 - Students/Staff with HIV, ARC (AIDS Related Complex), or AIDS
Policy
4160
Policy
4260
Personnel- Certified/Non-Certified
5162
Students
STUDENTS/STAFF WITH HIV, ARC, (AIDS RELATED COMPLEX) OR AIDS
Scientific studies show that the Human Immuno-deficiency Virus (HIV), the virus which causes the acquired immunodeficiency syndrome (AIDS) or ARC (AIDS Related Complex), is transmitted through sexual intercourse with an infected individual or through exposure to contaminated blood or needles. There is no evidence to support the notion that the HIV virus can be transmitted through ordinary school or household activities, e.g. coughing, sneezing, hugging, sharing of utensils or food, or shaking hands.
The anonymity of individuals with HIV infection or AIDS is protected by law. Moreover, individuals with HIV infection or AIDS are protected from discrimination by both federal and state laws. Neither attendance at school nor employment may be denied to an individual with HIV infection of AIDS. It is the policy of the District that no student or staff member with HIV infection or AIDS may be prohibited from attending school/employment unless there is an immediate risk of injury or harm to the individual or to others.
Because the diagnosis of HIV infection or AIDS is a confidential matter between the individual student or staff member and his or her physician, LEARN may be unaware of the diagnosis. Consequently, the LEARN board has adopted a policy of “universal precautions” which protects all students and staff from contact with blood and body fluids of others. These precautions are enumerated in the Bloodborne Pathogen policy.
(cf. – 4147.1/4247.1 Bloodborne Pathogens)
Legal Reference:
Connecticut General Statutes
10-76(d)(15) Duties and powers of boards of education to provide special education programs and services
10-154a Professional communications between teacher or nurse and student
10-207 Duties of medical advisors
10-209 Records not to be public
10-210 Notice of disease to be given parent or guardian 19a-221 Quarantine of certain persons
19a-581-585 AIDS testing and medical information
Policy adopted: May 14, 2015
LEARN
Series 4000 - Personnel (Non-Certified)
- Policy Number 4115.3 - Athletic Coaches
- Policy Number 4200- Creating Position
- Policy Number 4210 - Procedure for Creating Position
- Policy Number 4211 - Employment Staff
- Policy Number 4212 - Introductory Period
- Policy Number 4212.3 - Alcohol, Drugs and Tobacco
- Policy Number 4212.5 - Security Check/Fingerprinting
- Policy Number 4213 - Affirmative Action: Recruitment and Selection
- Policy Number 4214 - Recruitment
- Policy Number 4215 - Physical and Other Medical Examinations
- Policy Number 4216 - Assignment/Reassignment/Transfer
- Policy Number 4217 - Restrictions
- Policy Number 4218.11 - Non-Discrimination
- Policy Number 4218.2 - Prohibition of Sex Discrimination, Including Sex-Based Harassment
- Policy Number 4218.237 - Face Masks/Face Covering
- Policy Number 4218.51 - Social Media
- Policy Number 4219 - Health Benefits
- Policy Number 4220 - Substance Abuse Policy Applicable to Operators of Commercial Vehicles, Operators of Student Transportation Vehicles, and Employees Performing Safety Sensitive Functions
- Policy Number 4222 - Health Insurance for Directors
- Policy Number 4229 - Tuition Reimbursement
- Policy Number 4229.5 - Section 127 Educational Assistance Plan
- Policy Number 4230 - Sabbatical Leave for Directors and Coordinators
- Policy Number 4233 - Reimbursement for Use of Personal Vehicles
- Policy Number 4240 - Compensation Schedules
- Policy Number 4244 - Jury Duty
- Policy Number 4245 - Reimbursement for Use of Personal Vehicles
- Policy Number 4246 - Family, Medical, and Maternity Leave
- Policy Number 4247 - Employee Safety
- Policy Number 4248 - Dangerous Weapons
- Policy Number 4249 - Job Abandonment
- Policy Number 4250 - Prohibition of Workplace Violence
- Policy Number 4251 - Printing and Duplicating Services
- Policy Number 4252 - LEARN Computers
- Policy Number 4253 - Computer Use, E-Mail, and Internet Policy
- Policy Number 4254 - Prohibition on Recommendations for Psychotropic Drugs
- Policy Number 4255 - Pledge of Allegiance
- Policy Number 4256 - Personnel-Certified/Non-Certified Nepotism Employment of Relatives
- Policy Number 4258 - Conflict of Interest
- Policy Number 4258.1 - Code of Conduct
- Policy Number 4259 - Occupational Exposure to Bloodborne Pathogens
- Policy Number 4260 - Students/Staff with HIV, ARC (AIDS Related Complex), or AIDS
Policy Number 4115.3 - Athletic Coaches
Policy
4115.3
Personnel – Certified
ATHLETIC COACHES
For the purpose of this policy, the term “athletic coach” means any person holding a coaching permit, permanent or temporary, who is hired by LEARN to act as a coach for a sport. The term “athletic coach” under this policy shall include all coaches employed by LEARN.
It is the policy of the LEARN Board of Directors that an athletic coach under employment shall:
1. Adhere to all LEARN policies and administrative rules and procedures.
2. At all times act in a professional manner.
3. Serve as a role model for students.
4. Demonstrate competence as a coach and proficiency in a particular sport.
I. Evaluation
An athletic coach employed by LEARN shall be evaluated on an annual basis by the athletic coach’s immediate supervisor. The immediate supervisor in this case shall mean the School Administrator who will be acting in conjunction with the building principal, if the supervisor is not the building principal. An athletic coach shall be provided with a copy of any such evaluation. Volunteer coaches may be evaluated as directed by the Executive Director/designee.
II. Employment of an Athletic Coach
Athletic coaches serve at the discretion of the Executive Director, and their employment in their specific coaching positions (e.g. basketball, football) may be non-renewed or terminated at any time, except that, athletic coaches who have served in the same coaching position for three or more consecutive school years are entitled to additional protections as set forth in the accompanying Procedure 4115.3.
The Executive Director/designee may non-renew or terminate the employment of an athletic coach who has served in the same coaching position for three or more consecutive school years by providing written notification of that action no later than ninety (90) calendar days after the end of the season (end of season marked by the CIAC finals for each sport). Nothing in this policy shall prohibit the termination of an athletic coach at any time for reasons of moral misconduct; insubordination; a violation of LEARN policies, administrative rules and procedures; or because a sport has been canceled.
If a decision to terminate an athletic coach’s employment is made during the athletic season, the Executive Director/designee shall suspend the coach from duty during the pendency of any hearing conducted pursuant to this policy and Procedure 4115.3.
III. Appeal Procedures
An athletic coach who has served in the same coaching position for three or more consecutive school years may appeal any such non-renewal or termination decision (except if such decision was due to cancellation of the sport) to the LEARN Board of Directors in accordance with Procedure 4115.3.
Legal References: Connecticut General Statutes
10-151b Evaluation by superintendent of certain educational personnel
10-220a In service training
10-222e Policy on evaluation and termination of athletic coaches
Policy Adopted: May 9, 2022
LEARN
Policy Number 4200- Creating Position
Policy
4100
Policy
4200
Personnel-Certified/Noncertified
CREATING POSITIONS
Only the LEARN Board of Directors can create administration positions or salaried positions in new LEARN programs based upon the recommendation of the LEARN Executive Director. Said recommendation must include a job description, salary range, and source of funding. The Executive Director may add non-administrative positions within existing programs and report such action to the Board of Directors.
Policy adopted: December 14, 1989
LEARN
Policy Number 4210 - Procedure for Creating Position
Policy
4110
Policy
4210
Personnel-Certified/Noncertified
PROCEDURE FOR CREATING POSITION
The Executive Director must recommend the creation of administrative positions and salaried positions to the LEARN Board of Directors. This request must be part of the Board of Directors agenda which is mailed prior to the meeting.
The request for proposed positions must be submitted in writing to the Executive Director and must include a job description, documentation of available funds, salary rationale, and program description.
Policy adopted: December 14, 1989
LEARN
Policy Number 4211 - Employment Staff
Policy 4111
Policy 4211
Personnel-Certified/Noncertified
EMPLOYMENT OF STAFF
The Board of Directors hires all salaried professional staff requiring Connecticut Administrative Certification (092) and above or a Director position upon the recommendation of the Executive Director who presents one candidate with supporting documentation. The Board of Directors can accept the recommendation or reject it and request another recommendation.
The Executive Director hires all other salaried professional and non-professional staff and reports such action to the Board of Directors. Whenever possible such notification should occur prior to the appointment.
Policy adopted: December 14, 1989
Revised: May 12, 2016
LEARN
Policy Number 4212 - Introductory Period
Policy
4212
Personnel-Noncertified
INTRODUCTORY PERIOD
The Executive Director shall establish appropriate introductory periods of not more than six months for noncertified employees and shall require evaluations for employees during said period. At any time during the introductory period, the Executive Director may remove any employee if, in the opinion of the Executive Director, evaluations indicate that such employee is unable or unwilling to perform his/her duties satisfactorily.
Policy adopted: December 14, 1989
Revised: January 10, 2008
LEARN
Policy Number 4212.3 - Alcohol, Drugs and Tobacco
Policy
4112.3
Policy
4212.3
Personnel-Certified/Non-Certified
ALCOHOL, DRUGS AND TOBACCO
LEARN is committed to maintaining a safe and healthy working and learning environment for all staff and students. LEARN recognizes the importance of maintaining a drug-free environment for its staff and students.
Alcohol and Drugs
In compliance with federal and state requirements, employees are prohibited from engaging in the unlawful manufacture, distribution, dispensing, possession or use of any alcohol, narcotic drug, hallucinogenic drug, amphetamine, barbiturate, marijuana, or any other controlled substance (as defined in Schedules I through V of Section 202 of the Controlled Substances Act, 21 U.S.C. 812, and 21 C.F.R. 1300.11 through 1300.15) in the workplace. “Workplace” includes any school building or premises; any school-owned or school-approved vehicle used to transport students to and from school or school activities; off-school property during any school-sponsored or school-approved activity, event, or function (such as a field trip or athletic event) where students are under the jurisdiction of LEARN.
Employees Funded by Federal Grant
Any employee employed under a federal grant must notify the Human Resources Department of any criminal drug statute conviction for a violation occurring in the work place no later than five (5) days after such conviction.
Within ten (10) days after receiving such notice LEARN will notify the federal granting agency.
Within thirty (30) days after receiving such notice, LEARN will take action, either by issuing discipline, up to and including termination, or by requiring the employee to participate satisfactorily in a drug abuse assistance or rehabilitation program that is approved for such purposes by a federal, state, or local health, law enforcement or other appropriate agency. Said employee will be required to submit to random drug testing.
Tobacco
There shall be no smoking or other use of tobacco products on school property, on transportation provided by LEARN, or during the course of any trip sponsored by LEARN or under the supervision of LEARN or its authorized agents.
“Tobacco product" includes, but is not limited to, cigarettes, cigars, blunts, pipes, chewing tobacco and all other forms of smokeless tobacco, rolling papers and any other items containing or reasonably resembling tobacco or tobacco products, including electronic nicotine delivery systems (e-cigarettes) or vaping products.
Dissemination of policy – Consequences for Violation
A copy of this policy shall be distributed to all LEARN employees once per year.
An employee who violates the terms of this policy may be required to successfully complete an appropriate rehabilitation program; may be not renewed; or may be suspended or terminated, at the discretion of the Executive Director, or, as appropriate, the Board of Directors.
Legal References: Federal Regulation 34 C.F.R. Part 85
Drug-Free Workplace Act. 102 Stat. 4305-4308.
Drug-Free Schools and Community Act, P.L. 99-570, as amended by P.L. 101-226 (1991)
21 U.S.C. 812, Controlled Substances Act, I through V, 202.
21 C.F.R. 1300.11 through 1300.15 regulation.
54 Fed. Reg. 4946 (1989)
Policy adopted: September 13, 1991
Revised: November 10, 2021
LEARN
Policy Number 4212.5 - Security Check/Fingerprinting
Policy
4112.5
Policy
4212.5
Personnel - Certified/Non-Certified
SECURITY CHECK/FINGERPRINTING
In order to create a safe and orderly environment for all students and staff, all offers of employment will be conditional upon the successful outcome of a criminal records check. In addition, any person applying for employment with LEARN shall submit to a records check of the Department of Children and Families Child Abuse and Neglect Registry before the person may be hired.
Each applicant for a position within LEARN shall be asked whether he/she has ever been convicted of a crime; whether there are any criminal charges pending against him/her; and, if charges are pending, to state the charges and the court in which the charges are pending. Applicants whose convictions were vacated are not required to report their initial convictions. Each person hired by LEARN’s school system, shall be required to submit to state and national criminal record checks within thirty days of the date of employment. Each worker placed within a school under a public assistance employment program; or placed in a nonpaid, noncertified position completing preparation requirements for the issuance of an educator certificate; who performs a service involving direct student contact shall be required to submit to state and national criminal history records checks within thirty days from the date such worker begins to perform such service.
Legal Reference: Connecticut General Statutes
10-221d Criminal history records checks of school personnel. Fingerprinting. Termination or dismissed. (as amended by P.A.19-91)
29-17a Criminal history checks. Procedures. Fees
34 USC 20911, Pub, L 103-209, as amended
Criminal Justice Information Services (CJIS) Security Policy, Version 5.4, U.S. Department of Justice, Federal Bureau of Investigation, Criminal Justice Information Services Division, October 6, 2015.
Policy Adopted: June 13, 2019
Revised: October 14, 2021
LEARN
Policy Number 4213 - Affirmative Action: Recruitment and Selection
Policy
4113
Policy
4213
Personnel- Certified/Noncertified
AFFIRMATIVE ACTION: RECRUITMENT AND SELECTION
The Board of Directors will provide equal employment opportunities for all persons without discrimination with respect to race, color, religious creed, sex, age, national origin, ancestry, marital status, sexual orientation, disability (including, but not limited to, mental retardation, past or present history of mental disability, physical disability or learning disability), genetic information, gender identity or expression or any other basis prohibited by Connecticut state and/or federal laws and provides equal access to designated youth groups except in the case of a bona fide occupational qualification or need. Decisions shall not be influenced, affected, or determined on the basis of membership in or holding of office in an employee association or union.
No advertisement or employment opportunities may by intent or design restrict employment based upon discrimination as defined by law.
Legal Reference: Connecticut General Statutes
10-153 Discrimination on account of marital status
46a-60 Discriminatory employment practice prohibited.
Title VII, Civil Rights Act as amended by Title IX, Equal Employment Opportunity
Policy Adopted: October 11, 1990
Revised: January 9, 1997
Revised: May 10, 2012
Revised: October 9, 2014
LEARN
Policy Number 4214 - Recruitment
Policy
4114
Policy
4214
Personnel-Certified/Noncertified
RECRUITMENT
The Executive Director shall advertise the vacancies that exist within LEARN to ensure the identification of qualified candidates for employment and remain consistent with the contract between LEARN Regional Educational Service Center and Project LEARN Education Association.
Policy adopted: December 14, 1989
LEARN
Policy Number 4215 - Physical and Other Medical Examinations
Policy
4115
Policy
4215
Personnel-Certified/Noncertified
PHYSICAL AND OTHER MEDICAL EXAMINATION
Upon appointment each new staff member in categories established by the Executive Director shall obtain a physical examination. Results of the examination will be filed with Executive Director. LEARN will pay up to the fee established by the designated LEARN provider per required medical examination.
The Executive Director may at any time require a physical or other medical examination of any employee of LEARN by medical personnel and for a fee approved by the Executive Director. If an examination is required, LEARN reserves the right to obtain the results of the examination.
Policy adopted: December 14, 1989
Policy revised: March 14, 1991
Policy revised: December 8, 1994
Policy revised: September 13, 2001
LEARN
Policy Number 4216 - Assignment/Reassignment/Transfer
Policy
4116
Policy
4216
Personnel-Certified/Noncertified
ASSIGNMENT/REASSIGNMENT/TRANSFER
The Executive Director shall make such assignment, reassignments, and transfers of employees to secure the highest efficiency of the entire staff. Teacher transfers shall be consistent with the Contract Between LEARN Regional Education Service Center and Project LEARN Education Association.
Policy adopted: December 14, 1989
LEARN
Policy Number 4217 - Restrictions
Policy Number 4218.11 - Non-Discrimination
Policy
4118.11
Policy
4218.11
Personnel - Certified/Non-Certified
NON-DISCRIMINATION
The conditions or privileges of employment in this organization, including the wages, hours, terms, and benefits shall be applied without regard to race, color, religious creed, sex, age, national origin, ancestry, marital status, sexual orientation, disability (including, but not limited to, intellectual disability, past or present history of mental disability, physical disability or learning disability), genetic information, gender identity or expression, status as a survivor of domestic violence, or any other basis prohibited by Connecticut state and/or federal laws except in the case of a bona fide occupational qualification or need.
Neither the board nor any employee nor any other person may aid or compel the performance of an unfair practice as defined by law.
No employee, employee association representative, member of any employee organization, or any other participant in a grievance procedure shall suffer reprisals in any way or suffer any professional disadvantage by reason of his/her being opposed to any unfair employment practice or because of his/her participation in the processing of any grievance.
The Executive Director will provide procedures for addressing alleged violations of this policy. In the case of conflict between such procedures and any provisions of employee organization agreements, the latter shall prevail.
Legal Reference: Connecticut General Statutes
10-153 Discrimination on the basis of sex, gender identity or expression or marital status prohibited.
46a-60 et seq., Connecticut Fair Employment Practices Act, as amended by P.A. 22-82.
Federal Law
Title VII of the Civil Rights Act 1964, 42 U.S.C. 2000e-2 et seq.
Equal Pay Act, 29 U.S.C. 206 (d).
Age Discrimination in Employment Act, 29 U.S.C. 621 et seq.
Americans With Disabilities Act, 42 U.S.C. 12101 et seq.
Genetic Information Nondiscrimination Act, 42 U.S.C. 2000ff et seq.
Uniformed Services Employment and Reemployment Rights Act, 38 U.S.C. 4301 et seq.
Section 504 and the Federal Vocational Rehabilitation Act of 1973, 20 U.S.C. 706(7)(b).
Policy
4118.11
Policy
4218.11
Personnel - Certified/Non-Certified
Cross Reference: Policy #4118.2/4218.2 Sexual Harassment
Policy adopted: December 12, 1990
Revised: January 9, 1997
Revised: September 8, 2011
Revised: October 9, 2014
Revised: October 14, 2021
Revised: March 9, 2023
LEARN
Policy Number 4218.2 - Prohibition of Sex Discrimination, Including Sex-Based Harassment
Policy
4118.2
Policy
4218.2
Personnel-Certified/Noncertified
PROHIBITION OF SEX DISCRIMINATION, INCLUDING SEX-BASED HARASSMENT
LEARN does not discriminate on the basis of sex and prohibits sex discrimination in any education program or activity that LEARN operates, as required by Title IX of the Education Amendments of 1972, 20 U.S.C. § 1681, et seq. and its implementing regulations (“Title IX”), as it may be amended from time to time, Title VII of the Civil Rights Act of 1964 (“Title VII”), and Connecticut law.
Inquiries about Title IX may be referred to the District’s Title IX Coordinators, the U.S. Department of Education’s Office for Civil Rights, or both. The District’s Title IX Coordinators are:
Dr. Ryan Donlon |
Bridgette Gordon-Hickey |
Elizabeth McCaffery |
The LEARN Deputy Executive Director, Associate Executive Director, and Director of Human Resources shall develop and adopt grievance regulation that provide for the prompt and equitable resolution of complaints made (1) by students, employees, or other individuals who are participating or attempting to participate in the District’s education program or activity, or (2) by the Title IX Coordinators, alleging any action that would be prohibited by Title IX, Title VII, or Connecticut law (the “Administrative Regulations”). The Administrative Regulations can be found on the LEARN website under Policies and Procedures.
Sex discrimination occurs when a person, because of the person’s sex, is denied participation in or the benefits of any education program or activity receiving federal financial assistance. This includes discrimination on the basis of sex stereotypes, sex characteristics, pregnancy or related conditions, sexual orientation, and gender identity. Sex discrimination includes sex-based harassment, as defined below.
Sex-based harassment is a form of sex discrimination and means sexual harassment and other harassment on the basis of sex, including on the basis of sex stereotypes, sex characteristics, pregnancy or related conditions, sexual orientation, and gender identity, that is:
- Quid pro quo harassment, or where an employee, agent or other person authorized by LEARN to provide an aid, benefit or services under its education program or activity explicitly or impliedly conditions the provision of an aid, benefit, or service of LEARN on an individual’s participation in unwelcome sexual conduct;
- Hostile environment harassment, or unwelcome sex-based conduct that based on the totality of the circumstances, is (1) subjectively and objectively offensive and (2) so severe or pervasive that it limits or denies a person’s ability to participate in or benefit from the District’s education program or activity. Whether a hostile environment has been created is a fact-specific inquiry that includes consideration of the following:
a. the degree to which the conduct affected the complainant’s ability to access the District’s education program or activity;
b. the type, frequency, and duration of the conduct;
c. the parties’ ages, roles within the District’s education program or activity, previous interactions, and other factors about each party that may be relevant to evaluating the effects of the conduct;
d. the location of the conduct and the context in which the conduct occurred; and
e. other sex-based harassment in the District’s education program or activity; or
- A specific offense, as follows:
a. Sexual assault, meaning an offense classified as a forcible or nonforcible sex offense under the uniform crime reporting system of the Federal Bureau of Investigation;
b. Dating violence, meaning violence committed by a person: (i) who is or has been in a social relationship of a romantic or intimate nature with the victim; and (ii) where the existence of such a relationship shall be determined based on a consideration of the following factors: the length of the relationship, the type of relationship, and the frequency of interaction between the persons involved in the relationship;
c. Domestic violence, meaning felony or misdemeanor crimes committed by a person who: (i) is a current or former spouse or intimate partner of the victim under the family or domestic violence laws of Connecticut, or a person similarly situated to a spouse of the victim; (ii) is cohabitating, or has cohabitated, with the victim as a spouse or intimate partner; (iii) shares a child in common with the victim; or (iv) commits acts against a youth or adult victim who is protected from those acts under the family or domestic violence laws of Connecticut; or
d. Stalking, meaning engaging in a course of conduct directed at a specific person that would cause a reasonable person to: (i) fear for the person’s safety or the safety of others; or (ii) suffer substantial emotional distress.
Reporting Sex Discrimination
The following people have a right to make a complaint of sex discrimination, including a complaint of sex-based harassment, requesting that the District investigate and make a determination about alleged discrimination under Title IX:
- A “complainant,” which includes:
a. a student of the District or employee of LEARN who is alleged to have been subjected to conduct that could constitute sex discrimination under Title IX; or
b. a person other than a student of the District or employee of LEARN who is alleged to have been subjected to conduct that could constitute sex discrimination under Title IX at a time when that individual was participating or attempting to participate in LEARN’s education program or activity;
- A parent, guardian, or other authorized legal representative with the legal right to act on behalf of a complainant; and
- The District’s Title IX Coordinators.
For clarity, a person is entitled to make a complaint of sex-based harassment only if they themselves are alleged to have been subjected to the sex-based harassment, if they have a legal right to act on behalf of such person, or if the Title IX Coordinators initiate a complaint consistent with the requirements of Title IX.
With respect to complaints of sex discrimination other than sex-based harassment, in addition to the people listed above, the following persons have a right to make a complaint:
- Any student of the District or employee of LEARN; or
- Any person other than a student of the District or employee of LEARN who was participating or attempting to participate in LEARN’s education program or activity at the time of the alleged sex discrimination.
To report information about conduct that may constitute sex discrimination or make a complaint of sex discrimination under Title IX, please contact a District’s Title IX Coordinator or an administrator.
Any LEARN employee who has information about conduct that reasonably may constitute sex discrimination must as immediately as practicable notify a Title IX Coordinator. If the Title IX Coordinators are alleged to have engaged in sex discrimination, LEARN employees shall instead notify LEARN’s Executive Director, if the employee is not assigned to a school building.
Individuals may also make a report of sex discrimination to the U.S. Department of Education: Office for Civil Rights, Boston Office, U.S. Department of Education, 9th Floor, 5 Post Office Square, Boston, MA 02109-3921 (Telephone (617) 289-0111) and/or to the Connecticut Commission on Human Rights and Opportunities, 450 Columbus Boulevard, Hartford, CT 06103-1835 (Telephone: 860-541-3400 or Connecticut Toll Free Number: 1-800-477-5737).
Legal References: Title IX of the Education Amendments of 1972, 20 U.S.C. § 1681, et seq
Title IX of the Education Amendments of 1972, 34 C.F.R § 106.1, et seq
Civil Rights Act of 1964, Title VII, 42 U.S.C. § 2000e-2(a)
Meritor Savings Bank, FSB v. Vinson, 477 U.S. 57 (1986)
Gebser v. Lago Vista Independent School District, 524 U.S. 274 (1998)
Davis v. Monroe County Board of Education, 526 U.S. 629 (1999)
Equal Employment Opportunity Commission Policy Guidance on
Current Issues of Sexual Harassment (N-915.050), March 19, 1990
Conn. Gen. Stat. § 10-15c - Discrimination in public schools prohibited
Conn. Gen. Stat. § 46a-54 - Commission powers Connecticut
Conn. Gen. Stat. § 46a-60 - Discriminatory employment practices prohibited
Conn. Gen. Stat. § 46a-81c - Sexual orientation discrimination: Employment
Conn. Gen. Stat. § 10-153 - Discrimination on the basis of sex, gender
identity or expression or marital status prohibited
Conn. Agencies Regs. §§ 46a-54-200 through § 46a-54-207
Brittell v. Department of Correction, 247 Conn. 148 (1998)
Fernandez v. Mac Motors, Inc., 205 Conn. App. 669 (2021)
Policy adopted: May 14, 1992
Revised: October 10, 2019
Revised: December 12, 2024
LEARN
Policy Number 4218.237 - Face Masks/Face Covering
Policy
4118.237
Policy
4218.237
Policy
5141.8
Personnel Certified/Noncertified
Students
FACE MASKS/ FACE COVERINGS
Health and Safety Protocols Related to the COVID-19 Pandemic
The LEARN Board of Directors (the "Board") recognizes the importance of protecting the health and safety of students, staff, and the community during the COVID-19 pandemic. The Board thus directs the Superintendent or designee to develop health and safety protocols consistent with applicable laws, rules, regulations, requirements, and current guidance.
Compliance with such health and safety protocols shall be mandatory for all individuals while on LEARN property or participating in a LEARN-sponsored activity, unless a legally recognized exemption or exception applies. Failure to comply with such health and safety protocols may lead. to disciplinary action for students and staff, in accordance with applicable laws, rules, regulations, and/or LEARN policies.
Notice of such health and safety protocols shall be provided by electronic mail, regular mail, website posting, student handbooks, employee handbooks, and/or any other appropriate methods.
Legal References:
Connecticut General Statutes § 10-221 Adapt, Advance, Achieve: Connecticut's Plan to Learn and Grow Together, Connecticut State Department of Education, as amended by Addendums 1-11 (June 29, 2020 through August 31, 2020).
Policy Adopted: November 12, 2020
Revised: September 14, 2023
LEARN
Policy Number 4218.51 - Social Media
Policy
4118.51
4218.51
Personnel (Certified/Non-Certified)
SOCIAL MEDIA
LEARN recognizes the importance and utility of social media and networks for its employees. Nothing in this policy is intended to limit an employee’s right to use social media or personal online accounts under applicable law. LEARN acknowledges, for example, that its employees have the right under the First Amendment, in certain circumstances, to speak out on matters of public concern.
While a policy cannot address every instance of inappropriate social media use, employees must refrain from such use that:
1) interferes, disrupts or undermines the effective operation of LEARN and/or its individual schools or programs;
2) is used to engage in conduct that is harassing, defamatory, obscene, abusive, discriminatory or threatening;
3) creates a hostile work environment;
4) breaches confidentiality obligations of LEARN employees; or
5) violates the law or LEARN policies and regulations.
The Executive Director or designee will adopt and maintain administrative regulations to implement this policy, subject to any collective bargaining obligations.
Legal References:
U.S. Constitution, Amend. I
Conn. Constitution, Article I, Sections 3, 4, 14
Conn. Gen Stat. § 31-40x. Employer inquiries re personal online accounts
Conn. Gen. Stat. § 31-48d. Employers engaged in electronic monitoring – prior notice
Conn. Gen. Stat. § 31-51q. Liability of employer for discipline or discharge
Conn. Gen. Stat. §§ 53a-182; 53a-183; 53a-250. Disorderly conduct. Harassment.
Electronic Communication Privacy Act, 28 U.S.C. §§ 2510 through 2520
Policy adopted: November 14, 2024
LEARN
Policy Number 4219 - Health Benefits
Policy
4119
Policy
4219
Personnel - Certified/Noncertified
HEALTH BENEFIT
Any employee of LEARN who is eligible for benefits, hired prior to July 1, 2010 and who is not included in the contract between LEARN Regional Education Service Center and Project LEARN Education Association may elect on an annual basis to receive payments in lieu of health and dental insurance. The decision to accept this option must be made in July for current employees and August or within thirty days of hire for new employees. The total payments will be set annually but will not exceed 50% of the cost of the annual premium for health and dental insurance which the employee is otherwise qualified to receive.
The decision to continue this option for all employees will be made by the Executive Director on an annual basis.
Policy Adopted: March 8, 1990
Revised: November 12, 1992
Revised: April 9, 1998
Revised: March 10, 2005
Revised: February 9, 2006
Revised: May 13, 2010
LEARN
Policy Number 4220 - Substance Abuse Policy Applicable to Operators of Commercial Vehicles, Operators of Student Transportation Vehicles, and Employees Performing Safety Sensitive Functions
Policy
4120
Policy
4220
Personnel-Certified/Noncertified
SUBSTANCE ABUSE POLICY APPLICABLE TO OPERATORS OF COMMERCIAL VEHICLES, OPERATORS OF STUDENT TRANSPORTATION VEHICLES, AND EMPLOYEES PERFORMING SAFETY SENSITIVE FUNCTIONS
LEARN is committed to maintaining a work environment free from the adverse impact of employee drug and alcohol abuse. Employee drug and alcohol abuse can create serious risks of physical harm to employees, compromise safety in the workplace, and negatively affect the quality of services provided by LEARN. It is especially important that individuals employed by LEARN in safety sensitive positions, including operators of commercial vehicles and student transportation vehicles, remain free from drug and alcohol abuse.
No employee may use, possess, or distribute alcoholic beverages at any LEARN work site, in any LEARN vehicle, or while on duty regardless of location. No employee may be under the influence of alcoholic beverages while on duty, on LEARN property, operating LEARN equipment or vehicles, or operating any other equipment or vehicle while on LEARN business.
According to Federal and State law, employees are not allowed to possess, distribute, or use controlled substances. This is true regardless of whether they are on or off duty. The only exception to this rule is in the situation where an employee possesses or is using a prescription drug(s) according to the instructions of a physician. An employee may report for duty or remain on duty while using or possessing a controlled substance only when the employee possesses or is using a prescription drug(s) according to the instructions of a physician. Further, the physician must have advised the employee that the drug(s) will not adversely affect his or her ability to safely perform his or her duties.
It is the intention of LEARN to comply with all applicable Federal, State, and Local laws, regulations, and ordinances. Pursuant to procedures developed under this policy, LEARN’s Board of Directors requires mandatory drug and alcohol testing for all employees covered by this policy to the fullest extent required and possible under Federal, State and Local law.
Employees of LEARN who are hired or transferred into a position that requires the operation of a commercial motor vehicle, the operation of a student transportation vehicle, or the execution of safety sensitive functions will be given notice that they are covered by this policy. Each such employee will receive a copy of this policy and its associated procedures. Each employee must sign an acknowledgement that he or she has read and understood these documents. LEARN employees covered by this policy are required to submit to testing. A refusal to do so will be considered to be a positive test result.
Any employee found to be in violation of any provision of this policy may be immediately removed from duty without pay by the Executive Director of LEARN or his or her designee. If it is determined, after investigation, that the employee has violated any part of this policy, the Executive Director of LEARN or his or her designee may take disciplinary actions, up to and including termination. The Executive Director of LEARN or his or her designee, may, at his or her sole discretion, allow an employee who has violated this policy to be reinstated. Reinstatement shall be on a one-time basis.
Employees are encouraged to make good faith reports of a violation or suspected violation of this policy. Employees are prohibited from knowingly making a false report of a violation. They are also required to cooperate with any LEARN investigation into possible violations of this policy.
Policy Adopted: 11/18/99
LEARN
Policy Number 4222 - Health Insurance for Directors
Policy
4122
Policy
4222
Personnel - Certified/Noncertified
HEALTH INSURANCE FOR DIRECTORS
Any employee at LEARN who is in the position of Director and is either: noncertified or certified and not eligible for CT Teachers Retirement; and is eligible for benefits may elect to continue to participate in LEARN’s group health insurance coverage at retirement from LEARN until eligible for Medicare Part A and Part B. The minimum qualifications for retirement are: 25 years credited service at LEARN at any age or 20 years credited service at LEARN at age 55 or 10 years credited service at LEARN at age 60. The full cost of the health insurance would be borne by the Director.
Policy Adopted: October 8, 2009
LEARN
Policy Number 4229 - Tuition Reimbursement
Policy
4129
Policy
4229
Personnel-Certified/Non-certified
TUITION REIMBURSEMENT
When in the judgment of the Executive Director, the course for which reimbursement is requested will make a meaningful contribution to a more effective job performance of the duties to which the certified or non-certified is assigned, then such reimbursement shall be granted.
Each course must be submitted for approval through the Tuition Reimbursement APP 15 days prior to the course start date and include the employee’s name, job title, name of higher education institution, course name, number, description, amount of credits, and cost. All support documents for graduate level courses meeting the above criteria must be uploaded to the website by the first day of the payout month in order to be considered for reimbursement and have earned a grade of B or higher. An official transcript or grade report is required. Proof of payment and a zero balance must be included. It is mandatory that an employee be on the staff at the time of payment in order to receive any of the following reimbursements.
Non-Certified staff will share an annual pool of $12,000 to be divided among the applicants meeting all the required documentation by July 1st ($6,000) and January 1st ($6,000) in accordance with their costs and distributed proportionately to those with completed documentation for all college level courses. Reimbursements will be included in staff paychecks in the second pay period in the months of July and January.
Certified staff will receive their reimbursement at a maximum rate of 50% or 30% of UCONN’ current year’s tuition rate for the same number of credits for each course meeting all the required documentation submitted by July 1st and January 1st. Reimbursement will be included in staff paychecks in the second pay period in the months of July and January.
Policy Adopted: September 9, 1993
Policy Amended: February 16, 1995
Policy Amended: January 8, 1998
Policy Amended: February 12, 1998
Policy Amended: May 10, 2001
Policy Amended: February 14, 2008
Policy Revised June 8, 2023
LEARN
Policy Number 4229.5 - Section 127 Educational Assistance Plan
Policy
4129.5
Policy
4229.5
Personnel-Certified/Noncertified
SECTION 127 EDUCATIONAL ASSISTANCE PLAN
Tuition Reimbursement is available for Eligible Employees with a Bachelor’s Degree who participate in the LEARN/University of Connecticut master’s degree program in special education.
Under the Tuition Assistance Program, reimbursements will be excluded from income over a five (5) or six (6) year reimbursement period in accordance with the terms of a Section 127 Educational Assistance Plan. The term of reimbursement will be as defined under the Individual Agreement entered into by the Eligible Employee. Reimbursement is conditioned on being accepted into the program and the successful completion of all obligations delineated in the Individual Agreement.
The Exclusion from Income under the Section 127 Educational Assistance Plan will be effective for Tuition Reimbursement amounts paid on and after January 1, 2019.
Only non-highly compensated employees, as defined in the Internal Revenue Code, (less than $125,000 for 2019, adjusted in future years) are eligible to participate in the Section 127 Educational Assistance Plan.
Under the Plan, Tuition Reimbursement provided over a five (5) or six (6) year period, as defined, for the Covered Expenses incurred in the one year intensive master’s degree program, will be excluded from income up to $5,250 per year, or such greater or lesser amount as may be subsequently permitted under Code Section 127. Reimbursement in excess of that amount may be made pursuant to the terms of an Agreement, but will be reported as income to the employee.
Covered Expenses include tuition, fees and books required for the master’s program.
The Agency will reimburse Eligible Employees out of its annual operating budget. No contributions by Eligible Employees are required or permitted under the Plan.
Policy Adopted: September 12, 2019
LEARN
Policy Number 4230 - Sabbatical Leave for Directors and Coordinators
Policy
4130
Policy
4230
Personnel-Certified/Noncertified
SABBATICAL LEAVE FOR CATEGORY I AND II EMPLOYEES
A. Purpose: Sabbatical leave may be granted to a member of the Category I or II staff by the Board of Directors upon recommendation of the Executive Director, when applicable, to:
1. Improve the educational program of LEARN and
2. Stimulate professional growth of personnel.
B. Eligibility: Seven (7) years of consecutive service at LEARN prior to the start of the sabbatical leave. In computing years of consecutive service at LEARN, unpaid leave of absence shall not be counted.
C. Criteria: The following criteria will be used for selection:
1. Value of leave to the organization
2. Quality of service,
3. Number of years' service, and
4. Availability of a certified and qualified person(s) to serve as an interim replacement.
D. Quota: A maximum of one (1) employee may be on sabbatical leave at one time.
E. Compensation: No compensation will be paid during the leave.
F. Application: Requests for sabbatical leave must be made in writing to the Office of the Executive Director no later than February 1 of the school year immediately preceding the year of the proposed leave. To be considered, leave shall be requested for a semester school year, or calendar year and written proposals shall include statements which describe the objective of the leave, the nature of the activities which will be undertaken, (e.g., description of course work, etc.) and the perceived benefits to the organization.
G. Obligations: A staff member granted sabbatical leave is obligated to return to LEARN for one (1) year of service.
When the employee returns to LEARN, he/she shall be reappointed to his/her original position or to a mutually acceptable position of comparable status and pay.
A successful applicant who, for any reason chooses to refuse his/her leave of absence, must notify the Executive Director of this fact no later than April 1 of the school year immediately preceding the leave in order to be assured of a position at LEARN during the year for which the leave was granted.
H. Guarantees: An employee while on leave is guaranteed:
1. Continued coverage by any group health or insurance program at the employer's expense with appropriate co-payment by the employee;
2. Retention of sick leave accumulated prior to the commencement of the sabbatical leave and
3. An additional year of seniority.
4. Compulsory payments to the State Teachers' Retirement Systems will be made by LEARN for the period of leave if the employee elects to continue membership during the leave and submits monthly payments to LEARN.
I. Reports: An employee on sabbatical leave shall submit to the Executive Director for transmittal to the Board an interim and a final report with the following information where applicable: courses taken, credits earned, travel itinerary, projects completed, leave benefits and other pertinent data for evaluating the leave program.
J. Limitations: Leave will not be granted for a program of study that will result in the completion of statutory requirements for certification as stipulated by the Connecticut State Board of Education.
Policy Adopted: September 9, 1993
LEARN
Policy Number 4233 - Reimbursement for Use of Personal Vehicles
Policy
4133
Policy
4233
Personnel-Certified/Noncertified
REIMBURSEMENT FOR USE OF PERSONAL VEHICLES BY STAFF
The per mile reimbursement for LEARN staff members for LEARN approved business which requires the use of a personal vehicle shall be established on June 30 based on the current Internal Revenue Service (IRS) rate.
Policy Approved: February 8, 1990
Policy amended: December 8, 1994
Policy amended: April 8, 1999
LEARN
Policy Number 4240 - Compensation Schedules
Policy
4140
Policy
4240
Personnel-Certified/Noncertified
COMPENSATION SCHEDULES
The Executive Director shall prepare and recommend to the Board for adoption, schedules of compensation and benefits for each category of positions at LEARN.
The Executive Director shall develop a process for review of placement within each category.
Policy adopted: February 8, 1990
LEARN
Policy Number 4244 - Jury Duty
Policy
4144
Policy
4244
Personnel - Certified/Noncertified
JURY DUTY
The Board recognizes that staff members have an obligation to serve as members of juries. Staff members who serve on juries during their regular work year will be paid their regular salary for the duration of the commitment. Any monetary compensation, except for travel reimbursement, paid to the staff member by the court for such duty must be remitted to LEARN. Staff members shall submit a professional leave request to the Executive Director prior to serving on a jury.
Policy adopted: December 12, 1990
LEARN
Policy Number 4245 - Reimbursement for Use of Personal Vehicles
Policy
4145
Policy
4245
Personnel - Certified/Noncertified
REIMBURSEMENT FOR DAMAGED PERSONAL PROPERTY
Noncertified employees may be reimbursed for personal property damaged by the students and not through the employee's negligence, in accordance with the following schedule:
-
Eyeglasses may be reimbursed up to $500.00
-
Watches may be reimbursed up to $50.00
-
Clothes may be reimbursed up to $75.00.
A. The total reimbursement for all noncertified employees shall not exceed $2,000 in any one fiscal year. However, an employee who is denied reimbursement on the basis that the $2,000 limit has been met in a particular fiscal year, may refile his/her claim in the next fiscal year. All damaged property claims must be made to the Executive Director or his/her designee within five (5) business days of the incident giving rise to the claim. The claim must be in writing. At a minimum, LEARN will require a brief description of the incident, a brief description of the property as well as the original cost, original receipts or current prices of the same or comparable items, and the original date that the article are purchased.
Policy approved: March 12, 1992
Revised: May 8, 2008
Revised: December 8, 2016
LEARN
Policy Number 4246 - Family, Medical, and Maternity Leave
Policy
4146
Policy
4246
Personnel - Certified/Noncertified
FAMILY, MEDICAL, AND MATERNITY LEAVE
LEARN will implement family, medical, and maternity leave regulations consistent with the dictates of the Family and Medical Leave Act of 1993 (FMLA) and Connecticut’s Fair Employment Practices Act (FEPA), both as amended.
Adopted:
Revised November 9, 2006
LEARN
Policy Number 4247 - Employee Safety
Policy
4147
Policy
4247
Personnel -Certified/Non-Certified
EMPLOYEE SAFETY
It is the obligation of LEARN to promote safe work practices and to maintain a safe work environment in an effort to minimize the incidence of illness and injury experienced by its employees. The Executive Director and administrative staff shall maintain safe and healthy work places in each school and LEARN facility with safe equipment and proper materials; and safe methods and practices shall be developed and practiced by staff and students.
Use of Physical Force
Employees may use reasonable physical force upon a student when and to the extent they reasonably believe such force is necessary to protect themselves or others from immediate physical injury; to obtain possession of a dangerous instrument or controlled substance; to protect property from physical damage; or to restrain the student or remove the student to another area in order to maintain order.
Physical Assaults on Teachers, Administrators, and Other School Personnel
Employees shall report assaults on them on school property or in performance of school duties to their principal or other immediate supervisor as soon as possible. The principal or supervisor shall notify the Executive Director and report the incident to the local police department. Employees may also, in their discretion, file a complaint with the local police department.
Legal Reference: Connecticut General Statutes
10-233g Boards to report school violence. Reports of principals to police authority.
10-235 Indemnification of teachers, board members and employees in damage suits; expenses of litigation.
10-236a Indemnification of educational personnel assaulted in the line of duty.
53a-1 8 Use of reasonable physical force.
Policy adopted: January 14, 1993
Revised: September 14, 2023
LEARN
Policy Number 4248 - Dangerous Weapons
Policy
4148
Policy
4248
Personnel-Certified/Noncertified
DANGEROUS WEAPONS
No employee of LEARN or other person shall possess or store a dangerous weapon on LEARN property, including LEARN owned vehicles, or on any property where LEARN conducts any of its programs or shall possess such weapon while he/she is with LEARN students or clients.
Dangerous weapon means any weapon, whether loaded or unloaded from which a shot may be discharged, or a switchblade knife, gravity knife, billy, blackjack, bludgeon or metal knuckles.
This policy shall not apply to an employee or other person who is permitted by agreement in writing signed by the Executive Director to possess a firearm on LEARN property as long as the employee or other person complies with the terms of said agreement. This policy shall not apply to a peace officer, as defined in subdivision 9 of Section 53a-3 of the Connecticut General Statutes while engaged in the performance of his/her official duties.
Any employee violating this policy shall be subject to immediate disciplinary action up to and including termination of employment. Any other person violating this policy shall be considered a trespasser and subject to arrest.
Policy adopted: April 9, 1998
LEARN
Policy Number 4249 - Job Abandonment
Policy Number 4250 - Prohibition of Workplace Violence
Policy
4150
Policy
4250
Personnel - Certified/Noncertified
PROHIBITION OF WORKPLACE VIOLENCE
LEARN, in order to provide a safe and productive work environment, hereby adopts the following policy regarding workplace violence.
Each employee shall have the right to work in an environment free from violence. Employees are prohibited from committing any act of violence on or towards another person at any LEARN location or worksite. Violence is defined under this policy as acts of physical force against a person; assault; battery, intentionally placing hands upon another with the intent of harming another; intentionally causing harm to another through using any device, weapon, or object; provoking another employee or individual to harm another person.
Each employee shall have the right to work in an environment free from threats of violence and from verbal abuse. Threats of violence shall be defined as the use of words or phrases indicating an intent to do physical harm to another. Verbal abuse shall include use of obscene or offensive language designed to humiliate, denigrate, belittle or provoke another person. This shall include the use of racial epithets.
Any employee who witnesses or is subject to an act of violence, use of threatening language, or verbal abuse as described in this policy shall immediately notify their supervisor of such act. An employee may choose to directly notify the Director of Executive Services and/or the Executive Director. Any supervisor so notified shall take any necessary remedial measure to ensure the safety of employees and other persons in the immediate area and shall immediately inform the Executive Director and the Director of Executive Services. The Executive Director and/or his/her designee shall promptly investigate the report and take all necessary appropriate actions.
Any employee who violates this policy will be subject to the imposition of discipline, up to and including termination.
Policy adopted: January 13, 2000
LEARN
Policy Number 4251 - Printing and Duplicating Services
Policy
3600
Non-Instruction
Policy
4151/4251
Personnel-Certified/Noncertified
PRINTING AND DUPLICATING SERVICES
In compliance with Public Law 94-553, copyrighted materials shall not be duplicated by LEARN employees or on LEARN equipment in violation of the exclusive rights of the holders of the copyright on such materials.
Copyrighted materials may be duplicated with the prior written permission of the copyright holder, or where the duplication constitutes a "fair use" of the materials as that term is defined by law.
LEARN assumes no liability for infringement of copyright by individual employees.
Policy Adopted: September 12, 1996
LEARN
Policy Number 4252 - LEARN Computers
Policy
3602
Non-instructional
Policy
4152/4252
Personnel-Certified/Noncertified
LEARN COMPUTERS
Recognizing that computer software piracy is a major problem for the industry, the following procedures shall be instituted to discourage violation of copyright laws and to prevent related illegal activities at LEARN:
1. No illegal copies of copyrighted programs may be made or used on LEARN equipment.
2. Legal back-up copies of copyrighted programs will be protected to prevent unauthorized additional copies.
Policy Adopted: September 12, 1996
LEARN
Policy Number 4253 - Computer Use, E-Mail, and Internet Policy
Policy
4153
Policy
4253
Personnel- Certified/Non-certified
Policy
5154
Students
COMPUTER USE, E-MAIL, AND INTERNET POLICY
Introduction
LEARN believes in the educational value of electronic communications and recognizes their potential to support LEARN’s educational program. Resource sharing and communication for both students and teachers have increased with access to telecommunications and to the Internet. It is imperative that members of LEARN’s community conduct themselves in a responsible manner consistent with federal and state law while utilizing the Internet and any other electronic information retrieval system.
This policy applies to all users of LEARN’s computer network. This is true, regardless of where the users may be located. Violations will be taken seriously and may result in disciplinary action and civil or criminal liability. It is every user’s duty to use the computer resources responsibly, professionally, ethically and lawfully.
What are “Computer Resources”?
When used in this policy, the term computer resources refers to LEARN’s entire computer network. The term includes, but is not limited to, the computer system, file servers, application servers, communication servers, mail servers, fax servers, web servers, work stations, stand alone computers, laptops, software, data files, cell phones, smart phone’s, PDA’s, GPS devices, IPods and all internal and external computer and communications networks (for example, Internet, commercial on-line services, value-added network, e-mail systems) that may be accessed directly or indirectly from LEARN’s computer network.
Who is a User
When used in this policy, the word “user” refers to all employees, students, independent contractors, consultants, temporary workers, and other persons or entities who use or come into contact with LEARN’s computer resources.
Ownership of the Computer Resources
The computer resources are the property of LEARN. Access to the computer resources is provided solely for the purpose of carrying out the educational and operational needs of LEARN. All use of the computer resources must be supportive of LEARN’s educational objectives and must be consistent with academic expectations. Use of computer resources is a privilege that may be revoked at any time.
No Expectation of Privacy
Users should never consider electronic communication to be either private or secure. E-mail can be stored indefinitely on any number of computers. Copies of messages may be forwarded to others either electronically or on paper. In addition, e-mail sent to non-existent or incorrect user names may be delivered to persons that were never intended.
LEARN has the right, but not the duty, to monitor any and all aspects of its computer system. Users consent to allowing LEARN to access and review all materials users create, store, send or receive on the computer system or through the Internet or any other computer network.
Users understand that LEARN may use human or automated means to monitor use of the computer resources. Such monitoring may include, but is not limited to, monitoring sites visited by users on the Internet, monitoring chat groups and news groups, reviewing material downloaded or uploaded by users to the Internet, and reviewing e-mail sent and received by users.
Use of passwords to gain access to the computer system or to encode particular files or messages does not imply that users have an expectation of privacy in such access or materials. LEARN has global passwords that permit it to access all material stored on the computer system, regardless of whether that material has been encoded with a particular user’s password.
Quality and Format of Communications
Users should endeavor to make each electronic communication truthful and accurate. Individuals should use the same care in drafting e-mail and other electronic documents as they would for any other written communication. Please keep in mind that anything created or stored in the computer systems may, and likely will, be reviewed by others.
E-mail sent from or to in-house counsel or an attorney representing LEARN should include this warning header on each page:
“Attorney client privilege: do not forward without permission.”
Offensive Material
LEARN has complied with the Children’s Internet Protection Act requirements by implementing a “Technology Protection Measure,” for all users, that is, specific technology that blocks or filters Internet access. This includes the installation of a designated server and specific software that may block or filter pre-selected sites; by word; entire categories such as chat and newsgroups or by pre-selected lists of approved sites. The measures used to block or filter a site may be disabled during use by an adult to enable access to bona fide research or other lawful purpose.
The filtering system shall be in addition to all other efforts and is not considered to be a foolproof approach to preventing access to materials considered inappropriate or harmful to minors. The user is advised that misuse of the Internet as it relates to visual depictions that are obscene, child pornography, or harmful to minors, is consistent with the other components in LEARN’s Computer use, E-mail and Internet Policy.
The Internet is a worldwide network of computers that contains millions of pages of information. Users are cautioned that many of these pages include offensive, sexually explicit, and inappropriate material. In general, it is difficult to avoid at least some contact with this material while using the Internet. Even innocuous search requests may lead to sites with highly offensive content. In addition, having an e-mail address on the Internet may lead to receipt of unsolicited e-mail containing offensive content. Users accessing the Internet do so at their own risk. LEARN is not responsible for material viewed or downloaded by users from the Internet.
LEARN will monitor the online activities of minors and educate minor students about "appropriate online behavior, including interacting with other individuals on social networking websites and in chat rooms and cyber-bullying awareness and response."
Prohibited Activities
Users may not send material that is fraudulent, harassing, embarrassing, sexually explicit, profane, obscene, intimidating, defamatory, or otherwise unlawful or inappropriate. It does not matter how such material is sent, whether it is by e-mail or other form of electronic communication, such as bulletin board systems, news groups, or chat groups. Further, such material may not be displayed on or stored in LEARN’s computers. Users encountering or receiving such material should immediately report the incident to the administration.
Users must not alter the from line or other attribution-of-origin information in e-mail, messages or postings. Anonymous or pseudonymous electronic communications are forbidden. Users must identify themselves honestly, and accurately when participating in chat groups, making postings to news groups, sending e-mail, or otherwise communicating on-line.
Without prior written authorization from the administration, users may not do any of the following:
-
Copy software for use on their home computers;
-
Provide copies of software to any independent contractors or clients of LEARN or to a third person;
-
Open/tamper with or install hardware on workstations without authorization;
-
Remove software from LEARN premises;
-
Download streaming content for extended periods of time (i.e. real audio, etc.)
-
Install software on any of LEARN’s work stations or servers;
-
Download any software from the Internet or other on-line service to any of LEARN’s work stations or servers;
-
Modify, revise, transform, recast, or adapt any software; or
-
Reverse engineer, disassemble or decompile any software.
Users who become aware of any such misuse of software or violation of copyright law should immediately report the incident to the administration.
Unless expressly authorized by the administration, sending, transmitting, or otherwise disseminating proprietary data or other confidential information is strictly prohibited. Unauthorized dissemination of this information may result in civil liability.
All student use of the computer resources will be consistent with this policy. Encouraging, allowing or ignoring student use of the computer resources in a manner contrary to this policy is strictly prohibited.
Copyright
In their use of computer resources, users must comply with all software licenses; copyrights, and all other state, federal and international laws governing intellectual property and on-line activities.
The ability to read, alter, or copy a file belonging to another user does not imply permission to read, alter, or copy that file. Users may not alter or copy a file belonging to another user without first obtaining permission from the owner of the file.
Security
Users are responsible for safeguarding their passwords for access to the computer system. Individual passwords should not be printed, stored on-line, or given to others. Users are responsible for all transactions made using their passwords. No user may access the computer system with another users password or account.
Users may not use the computer system to “snoop or pry” into the affairs of other users by unnecessarily reviewing their files and e-mail. A user’s ability to connect to another computer system through the network or by a modem does not imply a right to connect to those systems or to make use of those systems unless specifically authorized by the operators of those systems.
Each user is responsible for ensuring that use of outside computers and networks, such as the Internet, does not compromise the security of the LEARN computer resources. This duty includes taking reasonable precautions to prevent intruders from accessing LEARN’s network without authorization and to prevent the introduction and spread of viruses.
Viruses
Viruses can cause substantial damage to computer systems. Each user is responsible for taking reasonable precautions to ensure he or she does not introduce viruses into LEARN’s network. To that end, all material received on magnetic or optical media and all material downloaded from the Internet or from computers or networks that do not belong to LEARN’s system must be scanned for viruses and other destructive programs. Such scanning must be performed prior to placing the material onto LEARN’s computer system. Users should understand that their home computers and laptops might contain viruses. All disks transferred from these computers to LEARN’s network must be scanned for viruses.
To ensure security and avoid the spread of viruses, users who access the Internet through a computer attached to LEARN’s network must do so through an approved Internet firewall accessing the Internet directly, by modem is strictly prohibited unless the computer you are using is not connected to LEARN’s system.
Encryption Software
Users may not install or use encryption software on any of LEARN’s computers without first obtaining written permission from the administration. Users may not use passwords or encryption keys that are unknown to the administration.
The federal government has imposed restrictions on the export of programs or files containing encryption technology. Software containing encryption technology is not to be place on the Internet or transmitted in any way outside of the United States without prior written authorization from the administration.
Approved: Interim Approval January 13, 2000
Approved: February 10, 2000
Revised: June 13, 2002
Revised: January 8, 2009
Revised: October 8, 2009
Revised: January 12, 2012
LEARN
Policy Number 4254 - Prohibition on Recommendations for Psychotropic Drugs
Policy
4154
Policy
4254
Personnel – Certified/Noncertified
PROHIBITION ON RECOMMENDATIONS FOR PSYCHOTROPIC DRUGS
LEARN prohibits school personnel from recommending the use of psychotropic drugs for any child. For the purposes of this policy, the term “recommend” shall mean to directly or indirectly suggest that a child should use psychotropic drugs.
Notwithstanding the foregoing, school medical staff may recommend that a child be evaluated by an appropriate medical practitioner.
Nothing in the policy shall be construed to prohibit a planning and placement team from discussion with parents and/or guardians of a child the appropriateness of consultation with, or evaluation by, medical practitioners; or to prohibit school personnel from consulting with appropriate medical practitioners with the consent of the parents and/or guardians of a child.
Legal Reference: Public Act 01-124
Policy Adopted: October 11, 2001
LEARN
Policy Number 4255 - Pledge of Allegiance
Policy Number 4256 - Personnel-Certified/Non-Certified Nepotism Employment of Relatives
Policy
9270
Bylaws of the Board
Policy
4156
Policy
4256
Personnel- Certified/Non-certified
PERSONNEL--CERTIFIED/NON-CERTIFIED NEPOTISM EMPLOYMENT OF RELATIVES
No person may be employed if that employment creates a conflict of interest to LEARN as a result of their relationship to a member of the Board of Directors or other employees of LEARN.
The following rules shall govern conflict of interest in the employment of staff:
1. No spouse, child, dependent or significant other of a Board of Directors member shall be appointed to a full-time position in this organization.
2. Persons otherwise related to a Board of Directors member may be employed following full disclosure of the relationship in a public meeting. Persons previously employed by LEARN prior to the election of the Board of Directors member directly related to them may continue employment with LEARN.
3. A spouse, child , dependent or significant other of a Board of Directors member may be employed for a limited term (six months or less) or less than half-time on a competitive basis among persons who are eligible.
4. Persons related in any way to a member of the staff shall not be appointed to a position that is in a line relationship involving supervision and evaluation of the position. Members of the same family not subject to this conflict may be employed in the same department or location if approved in writing by the Executive Director.
It is the intent of these rules to avoid any situation where a conflict of interest can arise either on the part of the member of the Board of Directors or a member of the administrative staff.
Policy adopted: December 12, 1990
Revised: January 8, 2004
LEARN
Policy Number 4258 - Conflict of Interest
Policy
4158
Policy
4258
Personnel-Certified/Noncertified
CONFLICT OF INTEREST
No employee, or member of the Board of Directors of LEARN shall engage in any transaction or shall have a financial interest or other personal interest which is incompatible with the proper discharge of official duties or would tend to impair official duties. No employee or member of the Board of Directors shall grant any special consideration, treatment, favor, or advantage, to any person.
Specific conflicts of interest are hereby set forth, but are not limited to, the following, for the guidance of all employees and Board members.
a. Incompatible Employment
No employee or member of the Board of Directors shall engage in or accept private employment or render services for private interests when such employment or service is incompatible with the proper discharge of official duties or would tend to impair the independence of judgment or action in the performance of official duties.
b. Use of Facilities
No employee or member of the Board of Directors shall request or permit the use of LEARN owned vehicles, equipment, facilities, materials, or property for personal convenience or profit, except when such are available to the public generally or are provided by LEARN policy for the use of such individual in the interest of LEARN.
c. Gifts and Favors
No employee or member of the Board of Directors or their immediate family shall accept a gift, favor, loan or promise, which might tend to influence the performance or non-performance of official duties.
d. Disclosure of Confidential Information
No employee or member of the Board of Directors shall, without proper authorization and as defined by statute, disclose confidential information concerning the property, government, or affairs of LEARN, nor shall such information be used to advance the financial or private interest of the Board member, employee, or others.
e. Failure to Comply
Any employee or Board member who violates this policy will be subject to disciplinary action, up to and including discharge.
Disclosure of Interest
Policy
4158
Policy
4258
Personnel-Certified/Noncertified
Any employee or member of the Board of Directors having a financial interest or other personal interest in any transaction with LEARN or in any action to be taken by LEARN, shall first divulge and disclose such interest in writing to the Board, and shall further refrain from using the office to exert influence or vote on such transaction or action. Any member of the Board of Directors shall excuse themselves from deliberations, discussions, and voting on any matter in which such Board member has an interest.
“Interest” will mean any pecuniary or material benefit accruing to a Board member, or employee, their relatives, or close associate resulting from a contractual relationship with LEARN.
Policy Adopted: November 8, 2007
Revised: February 8, 2024
LEARN
Policy Number 4258.1 - Code of Conduct
Policy
4158.1
Policy
4258.1
Personnel – Certified/Non-Certified
CODE OF CONDUCT
LEARN expects all employees to recognize that they are being continuously observed by students while on duty or attending school functions, and that their actions and demeanor will influence and be reflected in the conduct of the students. Accordingly, it is expected that employees will strive to set the kind of example that will serve students well in adopting their own conduct and behavior, and which will be conducive to an appropriate school atmosphere.
All employees have the responsibility to become familiar with, and abide by, local, state, and federal laws that impact their work, as well as all LEARN policies and regulations. All employees are expected to faithfully carry out their assigned duties in accordance with such laws and policies and regulations.
LEARN supports and encourages positive relationships between employees, but does not encourage relationships of a romantic nature. Such relationships may have an adverse effect on the workplace environment. This is especially true in relationships between a supervisor and a subordinate, which may also create a conflict that must be disclosed in accordance with policy and regulation 4158/4258. Employees who pursue a relationship with a co-worker or subordinate must be vigilant to ensure that their actions are not unwelcome and that the relationship is consensual; and does not interfere with work, create an uncomfortable work environment for others, or affect the ability of those involved to perform their duties.
The relationship between staff and students and between staff should be one of cooperation, understanding and mutual respect. Staff have the responsibility to provide an atmosphere conducive to learning and to motivate each student to perform to their capacity. Staff members are expected to regard each student and each other as individuals and to accord each rights and respect accordingly. Insults, disparaging names, or sarcasm shall not be used as a way of forcing compliance with a staff member’s requirements or expectations.
Students and staff members should interact with each other in a warm, open, and positive fashion. However, a professional distance must be maintained at all times, in order to preserve the atmosphere necessary to succeed in the educational mission of the school. LEARN prohibits all forms of sexual remarks or conduct between staff and students.
Policy adopted: June 8, 2023
LEARN
Policy Number 4259 - Occupational Exposure to Bloodborne Pathogens
Policy
4159
Policy
4259
Personnel-Certified/Noncertified
OCCUPATIONAL EXPOSURE TO BLOODBORNE PATHOGENS
LEARN is committed to promoting a safe and healthful work environment for its employees. In pursuit of this goal and in accordance with the United States Department of Labor, Occupational Safety and Health Administration (OSHA) regulations dealing with “Safe Workplace” standards relating to exposure to Bloodborne Pathogens, the following will be the procedures of LEARN for at risk personnel.
LEARN will establish a written Exposure Control Plan in accordance with the federal standards for dealing with potentially infectious materials I the workplace to protect employees from possible infection due to contact with Bloodborne Pathogens. Pursuant to these procedures, the district will take reasonably necessary actions to protect its employees form infectious disease and in particular H.I.V. and H.B.V. infection.
LEARN sill provide the training and protective equipment to those persons who are at risk by virtue of their job performance and may come in contact with infectious disease. Furthermore, all LEARN personnel defined by the Occupational Safety and Health Administration and the district who may come in contact with blood and body fluids will be offered the vaccine for the Hepatitis B Virus which is a life threatening Bloodborne Pathogen. The vaccination will be done at no cost to the personnel and is provided as a precaution for personnel safety.
Legal Reference: 29 CFR Part 1910.1030 OSHA Bloodborne Pathogens standards
Policy adopted: January 8, 2015
LEARN
Policy Number 4260 - Students/Staff with HIV, ARC (AIDS Related Complex), or AIDS
Policy
4160
Policy
4260
Personnel- Certified/Non-Certified
5162
Students
STUDENTS/STAFF WITH HIV, ARC, (AIDS RELATED COMPLEX) OR AIDS
Scientific studies show that the Human Immuno-deficiency Virus (HIV), the virus which causes the acquired immunodeficiency syndrome (AIDS) or ARC (AIDS Related Complex), is transmitted through sexual intercourse with an infected individual or through exposure to contaminated blood or needles. There is no evidence to support the notion that the HIV virus can be transmitted through ordinary school or household activities, e.g. coughing, sneezing, hugging, sharing of utensils or food, or shaking hands.
The anonymity of individuals with HIV infection or AIDS is protected by law. Moreover, individuals with HIV infection or AIDS are protected from discrimination by both federal and state laws. Neither attendance at school nor employment may be denied to an individual with HIV infection of AIDS. It is the policy of the District that no student or staff member with HIV infection or AIDS may be prohibited from attending school/employment unless there is an immediate risk of injury or harm to the individual or to others.
Because the diagnosis of HIV infection or AIDS is a confidential matter between the individual student or staff member and his or her physician, LEARN may be unaware of the diagnosis. Consequently, the LEARN board has adopted a policy of “universal precautions” which protects all students and staff from contact with blood and body fluids of others. These precautions are enumerated in the Bloodborne Pathogen policy.
(cf. – 4147.1/4247.1 Bloodborne Pathogens)
Legal Reference:
Connecticut General Statutes
10-76(d)(15) Duties and powers of boards of education to provide special education programs and services
10-154a Professional communications between teacher or nurse and student
10-207 Duties of medical advisors
10-209 Records not to be public
10-210 Notice of disease to be given parent or guardian 19a-221 Quarantine of certain persons
19a-581-585 AIDS testing and medical information
Policy adopted: May 14, 2015
LEARN
Series 5000 - Students
- Policy Number 5004 - Non-Discrimination
- Policy Number 5005 - Student Prohibition of Sex Discrimination, Including Sex-Based Harassment
- Policy Number 5006 - Student Harassment Policy
- Policy Number 5007 - Bullying Prevention and Intervention
- Policy Number 5113 - School Attendance
- Policy Number 5113.2 - Truancy
- Policy Number 5114 - Promotion/Acceleration/Retention
- Policy Number 5115 - Exclusion from School for Disciplinary Purposes
- Policy Number 5117 - Homework
- Policy Number 5118 - Home to School Communication
- Policy Number 5119 - Homeless Children and Youth
- Policy Number 5125 - Student Records: Confidentiality
- Policy Number 5131 - Substance Abuse
- Policy Number 5133 - Dangerous Weapons in the Schools
- Policy Number 5141.10 - Administering Medicines to Students
- Policy Number 5141.11 - Child Abuse
- Policy Number 5141.213 - Naloxone (Narcan)
- Policy Number 5141.8 - Face Masks/Face Coverings
- Policy Number 5142 - Youth Suicide Prevention and Intervention Policy
- Policy Number 5143 - Field Trips
- Policy Number 5144 - Use of Physical Restraint/Seclusion
- Policy Number 5145 - Section 504 of the Rehabilitation Act of 1973 and Title II of the Americans with Disabilities Act of 1990
- Policy Number 5145.511 - Sexual Abuse and Assault Awareness and Prevention
- Policy Number 5146 - Do Not Resuscitate Orders
- Policy Number 5147 - Cooperation with Policy Authorities
- Policy Number 5148 - Questioning of Students by Police
- Policy Number 5149 - On-Campus Recruitment
- Policy Number 5150 - Pledge of Allegiance
- Policy Number 5151 - Use of Beeper (Paging Device)/Cellular Telephones
- Policy Number 5152 - Searches
- Policy Number 5153 - Student Surveys
- Policy Number 5154 - Computer Use, E-Mail, and Internet Policy
- Policy Number 5155 - Students with Special Health Care Needs
- Policy Number 5156 - Use of Automatic External Defibrillators (AEDs)
- Policy Number 5157 - Assessments and Immunizations
- Policy Number 5158 - Psychotropic Drug Use
- Policy Number 5159 - Health Screenings
- Policy Number 5160 - Communicable/Infectious Diseases
- Policy Number 5161 - Student Health Services
- Policy Number 5162 - Students/Staff with HIV, ARC (AIDS Related Complex) or AIDS
- Policy Number 5163 - Student Safety
- Policy Number 5164 - Health Record
- Policy Number 5165 - Emergency Care in Schools for Students
Policy Number 5004 - Non-Discrimination
Policy
5004
Students
NON-DISCRIMINATION
LEARN is committed to a policy of equal opportunity/affirmative action for all qualified persons. LEARN does not discriminate in any education program, or educational activity on the basis of race, color, religious creed, sex, age, national origin, ancestry, marital status, sexual orientation, disability (including, but not limited to, intellectual disability, past or present history of mental disability, physical disability or learning disability), genetic information, gender identity or expression or any other basis prohibited by Connecticut state and/or federal laws and provides equal access to designated youth groups.
Legal Reference:
Title VI: Civil Rights Act of 1964
Title IX, Education Amendments, 1972
Title IX of the Education Amendments of 1972
Section 504, U. S. Rehabilitation Act of 1973
Age Discrimination Act of 1975
Title II of the Americans with Disability Act
Boy Scouts of America Equal Access Act
Adopted: May 12, 2011
Revised: September 8, 2011
Revised: October 10, 2013
Revised: October 9, 2014
Revised: October 14, 2021
LEARN
Policy Number 5005 - Student Prohibition of Sex Discrimination, Including Sex-Based Harassment
Policy
5005
Students
STUDENT PROHIBITION OF SEX DISCRIMINATION, INCLUDING SEX-BASED HARASSMENT
LEARN does not discriminate on the basis of sex and prohibits sex discrimination in any education program or activity that LEARN operates, as required by Title IX of the Education Amendments of 1972, 20 U.S.C. § 1681, et seq. and its implementing regulations (“Title IX”), as it may be amended from time to time, Title VII of the Civil Rights Act of 1964 (“Title VII”), and Connecticut law.
Inquiries about Title IX may be referred to the District’s Title IX Coordinators, the U.S. Department of Education’s Office for Civil Rights, or both. The District’s Title IX Coordinators are:
Dr. Ryan Donlon |
Bridgette Gordon-Hickey |
Elizabeth McCaffery |
The LEARN Deputy Executive Director, Associate Executive Director, and Director of Human Resources shall develop and adopt grievance regulation that provide for the prompt and equitable resolution of complaints made (1) by students, employees, or other individuals who are participating or attempting to participate in the District’s education program or activity, or (2) by the Title IX Coordinators, alleging any action that would be prohibited by Title IX, Title VII, or Connecticut law (the “Administrative Regulations”). The Administrative Regulations can be found on the LEARN website under Policies and Procedures.
Sex discrimination occurs when a person, because of the person’s sex, is denied participation in or the benefits of any education program or activity receiving federal financial assistance. This includes discrimination on the basis of sex stereotypes, sex characteristics, pregnancy or related conditions, sexual orientation, and gender identity. Sex discrimination includes sex-based harassment, as defined below.
Sex-based harassment is a form of sex discrimination and means sexual harassment and other harassment on the basis of sex, including on the basis of sex stereotypes, sex characteristics, pregnancy or related conditions, sexual orientation, and gender identity, that is:
- Quid pro quo harassment, or where an employee, agent or other person authorized by LEARN to provide an aid, benefit or services under its education program or activity explicitly or impliedly conditions the provision of an aid, benefit, or service of LEARN on an individual’s participation in unwelcome sexual conduct;
- Hostile environment harassment, or unwelcome sex-based conduct that based on the totality of the circumstances, is (1) subjectively and objectively offensive and (2) so severe or pervasive that it limits or denies a person’s ability to participate in or benefit from the District’s education program or activity. Whether a hostile environment has been created is a fact-specific inquiry that includes consideration of the following:
a. the degree to which the conduct affected the complainant’s ability to access the District’s education program or activity;
b. the type, frequency, and duration of the conduct;
c. the parties’ ages, roles within the District’s education program or activity, previous interactions, and other factors about each party that may be relevant to evaluating the effects of the conduct;
d. the location of the conduct and the context in which the conduct occurred; and
e. other sex-based harassment in the District’s education program or activity; or
- A specific offense, as follows:
a. Sexual assault, meaning an offense classified as a forcible or nonforcible sex offense under the uniform crime reporting system of the Federal Bureau of Investigation;
b. Dating violence, meaning violence committed by a person: (i) who is or has been in a social relationship of a romantic or intimate nature with the victim; and (ii) where the existence of such a relationship shall be determined based on a consideration of the following factors: the length of the relationship, the type of relationship, and the frequency of interaction between the persons involved in the relationship;
c. Domestic violence, meaning felony or misdemeanor crimes committed by a person who: (i) is a current or former spouse or intimate partner of the victim under the family or domestic violence laws of Connecticut, or a person similarly situated to a spouse of the victim; (ii) is cohabitating, or has cohabitated, with the victim as a spouse or intimate partner; (iii) shares a child in common with the victim; or (iv) commits acts against a youth or adult victim who is protected from those acts under the family or domestic violence laws of Connecticut; or
d. Stalking, meaning engaging in a course of conduct directed at a specific person that would cause a reasonable person to: (i) fear for the person’s safety or the safety of others; or (ii) suffer substantial emotional distress.
Reporting Sex Discrimination
The following people have a right to make a complaint of sex discrimination, including a complaint of sex-based harassment, requesting that the District investigate and make a determination about alleged discrimination under Title IX:
- A “complainant,” which includes:
a. a student of the District or employee of LEARN who is alleged to have been subjected to conduct that could constitute sex discrimination under Title IX; or
b. a person other than a student of the District or employee of LEARN who is alleged to have been subjected to conduct that could constitute sex discrimination under Title IX at a time when that individual was participating or attempting to participate in LEARN’s education program or activity;
- A parent, guardian, or other authorized legal representative with the legal right to act on behalf of a complainant; and
- The District’s Title IX Coordinators.
For clarity, a person is entitled to make a complaint of sex-based harassment only if they themselves are alleged to have been subjected to the sex-based harassment, if they have a legal right to act on behalf of such person, or if the Title IX Coordinators initiate a complaint consistent with the requirements of Title IX.
With respect to complaints of sex discrimination other than sex-based harassment, in addition to the people listed above, the following persons have a right to make a complaint:
- Any student of the District or employee of LEARN; or
- Any person other than a student of the District or employee of LEARN who was participating or attempting to participate in LEARN’s education program or activity at the time of the alleged sex discrimination.
To report information about conduct that may constitute sex discrimination or make a complaint of sex discrimination under Title IX, please contact a District’s Title IX Coordinator or an administrator.
Any LEARN employee who has information about conduct that reasonably may constitute sex discrimination must as immediately as practicable notify a Title IX Coordinator. If the Title IX Coordinators are alleged to have engaged in sex discrimination, LEARN employees shall instead notify LEARN’s Executive Director, if the employee is not assigned to a school building.
Individuals may also make a report of sex discrimination to the U.S. Department of Education: Office for Civil Rights, Boston Office, U.S. Department of Education, 9th Floor, 5 Post Office Square, Boston, MA 02109-3921 (Telephone (617) 289-0111) and/or to the Connecticut Commission on Human Rights and Opportunities, 450 Columbus Boulevard, Hartford, CT 06103-1835 (Telephone: 860-541-3400 or Connecticut Toll Free Number: 1-800-477-5737).
Legal References: Title IX of the Education Amendments of 1972, 20 U.S.C. § 1681, et seq
Title IX of the Education Amendments of 1972, 34 C.F.R § 106.1, et seq
Civil Rights Act of 1964, Title VII, 42 U.S.C. § 2000e-2(a)
Meritor Savings Bank, FSB v. Vinson, 477 U.S. 57 (1986)
Gebser v. Lago Vista Independent School District, 524 U.S. 274 (1998)
Davis v. Monroe County Board of Education, 526 U.S. 629 (1999)
Equal Employment Opportunity Commission Policy Guidance on
Current Issues of Sexual Harassment (N-915.050), March 19, 1990
Conn. Gen. Stat. § 10-15c - Discrimination in public schools prohibited
Conn. Gen. Stat. § 46a-54 - Commission powers Connecticut
Conn. Gen. Stat. § 46a-60 - Discriminatory employment practices prohibited
Conn. Gen. Stat. § 46a-81c - Sexual orientation discrimination: Employment
Conn. Gen. Stat. § 10-153 - Discrimination on the basis of sex, gender
identity or expression or marital status prohibited
Conn. Agencies Regs. §§ 46a-54-200 through § 46a-54-207
Brittell v. Department of Correction, 247 Conn. 148 (1998)
Fernandez v. Mac Motors, Inc., 205 Conn. App. 669 (2021)
Policy adopted:
Revised: September 11, 1997
Revised: April 6, 2017
Revised: December 10, 2020
Revised: October 10, 2024
LEARN
Policy Number 5006 - Student Harassment Policy
Policy
5006
Students
STUDENT HARASSMENT POLICY
It is the policy of LEARN to maintain a learning and working environment which is free of any form of harassment. This policy has application at all levels of student to student contact. All harassing behaviors are strongly prohibited including those based on, but not limited to race, color, national origin, ethnicity, sex/gender, disability, sexual orientation and religion. LEARN will provide students and families with printed copies of this policy, procedures, and the compliance process on an annual basis.
It shall be violation of this policy for any student to harass a student or others through any inappropriate, violent or nonviolent, conduct or communication. It shall be a violation of this policy for any student to inflict, threaten to inflict, or attempt to inflict harm upon any student or others related to race, color, national origin, ethnicity, sex, gender, disability, sexual orientation and/or religion.
LEARN will act to investigate and resolve all complaints, either formal or informal, verbal or written, of such harassment or perceived harassment and will discipline or take appropriate action against any student who is found to be in violation of this policy.
Harassment consists of physical or verbal conduct which is sufficiently severe, pervasive or persistent so as to interfere with, or limit the ability of an individual to participate in, or benefit from LEARN’s programs and activities, and which is related to an individual’s race, color, national origin, ethnicity, religion, disability, sex/gender or sexual orientation. Sexual harassment consists of unwelcome sexual advances, requests for sexual favors, sexually motivated physical or other verbal or physical conduct or communication of a sexual nature.
It is the expressed policy of the LEARN Board of Directors to encourage victims of harassment to report such claims. Any student or parent/guardian of a student who believes that the student has been the victim of harassment, or has questions about this issue, should seek the help of the LEARN administrator(s) or an adult whom they trust, such as a teacher, counselor, nurse or psychologist. The LEARN administrator or designee shall be advised of the concern immediately and will report to the Executive Director.
Legal References: Title IX of the Educational Amendment of 1972, with regulations at 34 CRF 106, as amended.
Title VII of the Civil Rights Act of 1964, 42 U.S.C. 2000e.
Equal Employment Opportunity Commission Policy Guidance on Current Issues of Sexual Harassment, effective March 19, 1990 (N-915.050
Connecticut General Statutes 46a-60, et seq.
Constitution of the State of Connecticut, Article 1, Section 20
Policy Adopted: September 14, 2000 LEARN
Policy Number 5007 - Bullying Prevention and Intervention
Policy
5007
Students
BULLYING PREVENTION AND INTERVENTION POLICY
LEARN is committed to creating and maintaining an educational environment that is physically, emotionally, and intellectually safe and thus free from bullying, teen dating violence, harassment, and discrimination. In accordance with state law and LEARN’s Safe School Climate Plan, LEARN expressly prohibits any form of bullying behavior on school grounds; at a school-sponsored or school-related activity, function or program, whether on or off school grounds; at a school bus stop; on a school bus or other vehicle owned, leased or used by or through the use of an electronic device or an electronic mobile device owned, leased or used by LEARN.
LEARN also prohibits any form of bullying behavior outside of the school setting if such bullying results in any of the following: (i) creates a hostile environment at school for the student against whom such bullying was directed, (ii) infringes on the rights of the student against whom such bullying was directed at school, or (iii) substantially disrupts the education process or the orderly operation of a school. Discrimination and/or retaliation against an individual who reports or assists in the investigation of an act of bullying is likewise prohibited.
Students who engage in bullying behavior or teen dating violence shall be subject to school discipline, up to and including recommendation for expulsion, in accordance with LEARN’s policies on student discipline, suspension and expulsion, and consistent with state and federal law.
For the purposes of this policy, “Bullying” means an act that is direct or indirect and severe, persistent, or pervasive which:
-
causes physical or emotional harm to an individual;
-
places an individual in reasonable fear of physical or emotional harm; or
-
infringes on the rights or opportunities of an individual at school.
Bullying shall include, but not be limited to, a written, oral or electronic communication or physical act or gesture based on any actual or perceived differentiating characteristic, such as race, color, religion, ancestry, national origin, gender, sexual orientation, gender identity of expression, socioeconomic status, academic status, physical appearance, or mental, physical, developmental or sensory disability, or by association with an individual or group who has or is perceived to have one or more of such characteristics.
For the purposes of this policy, “Cyberbullying” means any act of bullying through the use of the Internet, interactive and digital technologies, cellular mobile telephone or other mobile electronic devices or any electronic communications.
For the purposes of this policy “Teen Dating Violence” means any act of physical, emotional or sexual abuse including stalking, harassing, and threatening that occurs between two students who are currently in or have recently been in a dating relationship.
Policy
5007
Students
Consistent with the requirements under state law, LEARN authorizes the Executive Director or designee(s), along with the Safe School Climate Coordinator, to be responsible for developing and implementing a Safe School Climate Plan in furtherance of this policy. As provided by state law, such Safe School Climate Plan shall include, but not be limited to provisions which
-
enable students to anonymously report acts of bullying to school employees and require students and parents or guardians of students to be notified annually of the process by which students may make such reports;
-
enable the parents or guardians of students to file written reports of suspected bullying;
-
require school employees who witness acts of bullying or receive reports of bullying to orally notify the safe school climate specialist, or another school administrator if the safe school climate specialist is unavailable, not later than one school day after such school employee witnesses or receives a report of bullying, and to file a written report not later than two school days after making such oral report;
-
require the safe school climate specialist to investigate or supervise the investigation of all reports of bullying and ensure that such investigation is completed promptly after receipt of any written reports made under this section and that the parents or guardians of the student alleged to have committed an act or acts of bullying and the parents or guardians of the student against whom such alleged act or acts were directed receive prompt notice that such investigation has commenced;
-
require the safe school climate specialist to review any anonymous reports, except that no disciplinary action shall be taken solely on the basis of an anonymous report;
-
include a prevention and intervention strategy for school employees to deal with bullying and teen dating violence;
-
provide for the inclusion of language in student codes of conduct concerning bullying;
-
require each school to notify the parents or guardians of students who commit any verified acts of bullying and the parents or guardians of students against whom such acts were directed not later than forty-eight hours after the completion of the investigation described in subdivision (4), above (A) of the results of such investigation, and (B) verbally or by electronic mail, if such parents’ or guardians’ electronic mail addresses are known that such addresses are known, that such parents or guardians may refer to the plain language explanation of the rights and remedies available under Conn. Gen. Stat. Section 10-4a and 10-4b published on the Internet website of the Board;
-
require each school to invite the parents or guardians of a student against whom such act was directed to a meeting to communicate to such parents or guardians the measures being taken by the school to ensure the safety of the student against whom such act was directed and policies and procedures in place to prevent further acts of bullying;
10. require each school to invite the parent or guardians of a student who commits any verified act of bullying to a meeting, separate and distinct from the meeting required in subdivision (9) above, to discuss specific interventions undertaken by the school to prevent further acts of bullying.
11. establish a procedure for each school to document and maintain records relating to reports and investigations of bullying in such school and to maintain a list of the number of verified acts of bullying in such school and make such list available for public inspection, and annually report such number to the Department of Education and in such manner as prescribed by the Commissioner of Education;
12. direct the development of case-by-case interventions for addressing repeated incidents of bullying against a single individual or recurrently perpetrated bullying incidents by the same individual that may include both counseling and discipline;
13. prohibit discrimination and retaliation against an individual who reports or assists in the investigation of an act of bullying;
14. direct the development of student safety support plans for students against whom an act of bullying was directed that address safety measures the school will take to protect such students against further acts of bullying;
15. require the principal of a school, or the principal’s designee, to notify the appropriate local law enforcement agency when such principal, or principal’s designee, believes that any acts of bullying [or teen dating violence] constitutes criminal conduct;
16. prohibit bullying (A) on school grounds, at a school-sponsored or school-related activity, function or program whether on or off school grounds, at a school bus stop, on a school bus or other vehicle owned, leased by LEARN or through the use of an electronic device or an electronic mobile device owned, leased or used by LEARN and (B) outside of the school setting if such bullying (i) creates a hostile environment at school for the student against whom such bullying was directed, (ii) infringes on the rights of the student against whom such bullying was directed at school, or (iii) substantially disrupts the education process or the orderly operation of a school;
17. require, at the beginning of each school year, each school to provide all school employees with a written or electronic copy of LEARN’s Safe School Climate plan; and
18. require that all school employees annually complete the training described in Conn. Gen. Stat. §§ 10- 220a or 10-222j related to the identification, prevention and response to bullying.
The notification required pursuant to subdivision (8) (above) and the invitation required pursuant to subdivisions (9) (above) and (10) (above) shall include a description of the response of school employees to such acts and any consequences that may result from the commission of further acts of bullying. Any information provided under this policy or accompanying Safe School Climate Plan shall be provided in accordance with confidentiality restrictions imposed under the Family Education Rights Privacy Act (“FERPA”) and LEARN’s Confidentiality and Access to Student Information policy and regulations.
LEARN shall submit its Safe School Climate Plan to the State Department of Education for review and approval. Not later than thirty (30) calendar days after approval by the Department, LEARN shall make such plan available on LEARN’s website and on the website of each individual school and ensure that the Safe School Climate Plan is included in LEARN’s publication of the rules, procedures and standards of conduct for schools and in all student handbooks.
As required by state law, LEARN, after consultation with the Connecticut State Department of Education and the Connecticut Social and Emotional Learning and School Climate Advisory Collaborative, shall provide on its website training materials to school administrators regarding the prevention of and intervention in discrimination against and targeted harassment of students based on such students’ (1) actual or perceived differentiating characteristics, such as race, color, religion, ancestry, national origin, gender, sexual orientation, gender identity or expression, socioeconomic status, academic status, physical appearance or mental, physical, developmental or sensory disability, or (2) association with individuals or groups who have or are perceived to have one or more of such characteristics.
As required by state law, LEARN shall post on its website the plain language explanation of rights and remedies under Connecticut General Statutes §§ 10-4a and 10-4b, as developed and provided to LEARN by the Connecticut Social and Emotional Learning and School Climate Advisory Collaborative.
Legal References:
Public Act 19-166
Public Act 21-95
Conn. Gen. Stat. § 10-145a
Conn. Gen. Stat. § 10-145o
Conn. Gen. Stat. § 10-220a
Conn. Gen. Stat. § 10-222d
Conn. Gen. Stat. § 10-222g
Conn. Gen. Stat. § 10-222h
Conn. Gen. Stat. § 10-222j
Conn. Gen. Stat. § 10-222k
Conn. Gen. Stat. § 10-222l
Conn. Gen. Stat. § 10-222q
Conn. Gen. Stat. § 10-222r
Conn. Gen. Stat. §§ 10-233a through 10-233f
7/31/2021
Policy Adopted: September 12, 2002
Revised: October 2, 2006
Revised: November 11, 2010
Revised: December 8, 2011
Revised: February 12, 2015
Revised: March 9, 2023
LEARN
Policy Number 5113 - School Attendance
Policy
5113
Students
School Attendance
Connecticut state law requires parents to cause their children five years of age and over and under eighteen years of age to attend school regularly during the hours and terms public schools are in session.
The LEARN Board of Directors believes that regular school attendance is essential to the academic success of students.
The LEARN Board of Directors requires that accurate records be kept of the attendance of each student. Students should not be absent from school without parental knowledge and consent. The Executive Director is hereby authorized to establish procedures regarding school attendance, in accordance and in compliance with all applicable legal mandates.
Legal Reference:
Connecticut General Statutes: (cf. 5113.2 Truancy) 10-184. Duties of parents
10-198a et seq.
10-220. Duties of Boards of Education
10-221(b). Board of education to prescribe rules
Other: Connecticut State Board of Education Definitions of Excused and Unexcused Absences, adopted June 27, 2012.
Policy revised: September 11, 1997
Revised: May 11, 2006
Revised: November 11, 2010
Revised: June 13, 2019
LEARN
Policy Number 5113.2 - Truancy
Policy
5113.2
Students
TRUANCY
The LEARN Board of Directors believes that regular school attendance is essential to the academic success of students. LEARN complies with all state laws and regulations regarding school attendance. The Executive Director is hereby authorized to establish procedures for monitoring school attendance, remediating truancy and chronic absenteeism, and complying with all applicable legal mandates.
(cf. 5113 – Attendance)
Legal Reference: Connecticut General Statutes
10-184. Duties of parents
10-198a et seq. Policies and procedures concerning truants
10-220. Duties of Boards of Education
10-221(b). Board of education to prescribe rules
Policy adopted: June 13, 2019
LEARN
Policy Number 5114 - Promotion/Acceleration/Retention
Policy
5114
Students
PROMOTION/ACCELERATION/RETENTION
Promotion, acceleration, and retention of a student to a particular grade shall always be made in the best interest of the student.
Teachers shall recommend promotion or non-promotion of pupils. When necessary, Administrators shall review a recommendation and after consultation with the parent, make a decision on placement for the child. In the case of a special education student, decisions would be based on PPT recommendations.
Promotion, acceleration, and retention from grade in the elementary school shall be based on the following:
1. The achievement of the student in the present grade.
2. The ability of the child to do work in the succeeding grade.
3. Recommendations and information provided by the professional staff.
4. The expressed desires of the parent/guardian.
5. Other data relevant to the decision.
In addition to the above, successful completion of the published number of credits for promotion shall be considered for the promotion, acceleration, and retention of high school students.
Policy Adopted:
Revised: September 11, 1997
LEARN
Policy Number 5115 - Exclusion from School for Disciplinary Purposes
Policy 5115
Students
EXCLUSION FROM SCHOOL FOR DISCIPLINARY PURPOSES
LEARN affirms its commitment to the right of each child to obtain an education in an environment conducive to learning. Therefore, each pupil has the responsibility to abide by the policies and school rules which have been established to insure a safe school environment and an orderly educational process.
Exclusion from school (removal, suspension or expulsion) may be a necessary disciplinary action for any pupil whose conduct endangers persons or property, seriously disrupts the educational process, or violates publicized school policy or school rules.
The policy on exclusion shall apply to all schools, school transportation, programs, and activities under LEARN’s jurisdiction.
In accordance with the mandates of Connecticut General Statutes concerning exclusion for disciplinary purposes, LEARN:
-
Authorizes teachers in its employ to remove a pupil from class when such pupil causes a serious disruption of the educational process within the classroom;
-
Authorizes the administration of the schools under its direction to suspend at an informal hearing any pupil whose conduct endangers persons or property, seriously disrupts the educational process or violates publicized policy or school rules;
-
Authorizes the administration of the schools under its direction to take actions to recommend expulsion based upon the descriptions listed below;
-
Retains for itself the authority to exclude from school until a PPT is convened, any pupil whose conduct endangers persons or property, seriously disrupts the educational process or violates publicized policy or school rules. Whenever, a student is expelled from school, LEARN shall with the student’s home district offer such pupil an alternative educational program or plan.
DEFINITIONS:
-
“Exclusion” means any denial of public school privileges to a pupil for disciplinary purposes.
-
“Removal” means temporary removal of a pupil from class for a period not to exceed ninety (90) minutes.
-
“Suspension” means exclusion from school privileges or from transportation services for no more than ten consecutive school days, but not beyond the end of the school year.
-
“In-School Suspension” means exclusion from regular classroom activity for no more than ten (10) consecutive schools days, but not beyond the end of the school year.
-
“Out-of-School Suspension” means exclusion from regular classroom activity and from school district premises for no more than ten (10) consecutive school days, but not beyond the end of the school year.
-
“Expulsion” means exclusion from school privileges and from school district premises for a period of more than ten (10) consecutive school days, but not beyond one calendar year. All expulsions are handled by the home school district.
-
“Emergency” means a situation where the continued presence of the pupil in school poses such a danger to persons or property or such a disruption of the educational process that a hearing must be held as soon as possible after the exclusion of the pupil.
The LEARN Executive Director or designee shall recommend expulsion proceedings to sending districts in all cases involving any of the following students:
-
a preschool student who was in possession of a firearm, as defined in 18 USC 921, on or off school grounds or at a preschool program-sponsored event; or
-
a student in grades Kindergarten to twelve grounds or at a school-sponsored activity was in possession of a firearm, as defined in 18 USC 921, or deadly weapon, dangerous instrument or who, (a) on school martial arts weapon, as defined in
C.G.S 53a-3; or (b) off school grounds, possessed a firearm or possessed and used such a firearm, instrument or weapon in the commission of a crime; or (c) on or off school grounds, offered for sale or distribution a controlled substance, as defined in C.G.S 21a-240, whose manufacture, distribution, sale, prescription, dispensing, transporting or possessing with intent to sell or dispense, offering, or administering is subject to criminal penalties under C.G.S. 21a-277 and 21a-278; or
-
a student in grades three to twelve, who, on school grounds or at a school-sponsored activity, has engaged in conduct that is in violation of a publicized school policy and either endangers persons or property, or is seriously disruptive of the educational process [or is in violation of a publicized school policy]; or who, off school grounds, has engaged in conduct that is seriously disruptive of the educational process and is violation of a publicized school policy.
The LEARN Executive Director or designee shall forward the recommendation to the sending LEA, if determined to be necessary and appropriate.
If the sending LEA declines to conduct an expulsion hearing per the LEARN Executive Director or designee recommendation, LEARN shall do so, in accordance with C.G.S. 10-233d.
The LEARN Board of Directors authorizes the Executive Director, at [his/her] their discretion, to establish an impartial hearing officer, either as described by C.G.S. Sec 10-233d or of a similar nature, for the purpose of hearing and ruling on matters of student discipline originating in LEARN
magnet schools. This authorization extends not only to impartial hearing officers operated under the sole auspices of LEARN, but also in conjunction with the other entities, including but not limited to LEARN college-based magnet schools and districts sending students to such schools.
LEARN’s Executive Director or designee shall create administrative regulations regarding student discipline in accordance with this policy.
It is the policy of LEARN to abide by mandates of the Connecticut General Statutes (CGS) and the Individuals with Disabilities Education Act (IDEA) concerning exclusion of students from school for disciplinary purposes. In exclusion cases for identified students with disabilities, LEARN adheres to the manifestation determination decisions of Planning and Placement Teams (PPT).
Legal References: Connecticut General Statutes
4-177-4-180. Contested cases. Notice. Record. [[CGS, 10-233(a) – 233(f)]]
10-233a-10-233e. Suspension and expulsion of students 10-233f In-School suspension of pupils
10-221o Lunch periods. Recess (as amended by P.A. 22-81).
10-221u. Boards to adopt policies addressing the use of physical activity as discipline
P.A. 22-47, An Act Concerning Children’s Mental Health Other
Honig v. Doe. (United States Supreme Court 1988) IDEA, 300.121(d); 300.519 – 300.529
Policy Adopted: September 11, 1997
Revised: June 14, 2001
Revised November 11, 2010
Revised: March 14, 2019
Revised: May 11, 2023 LEARN
Policy Number 5117 - Homework
Policy
5117
Students
HOMEWORK
The LEARN Board of Directors, acknowledging the research evidence indicating a positive correlation between homework and student achievement, supports regular homework assignments for students. Homework assignments should:
• be related to classroom instruction
• be age and developmentally appropriate
• be appropriate to the needs and ability of the child
• provide reinforcement and enrichment of classroom instruction and should not be used for disciplinary purposes;
• emphasize critical thinking, problem-solving and written expression;
• emphasize quality over quantity
• be reviewed/assessed once submitted.
Each administrator, in consultation with faculty, shall develop a statement of homework procedures consistent with this policy. Each statement of homework procedures shall be published for parents and students. Parents shall be advised of this statement of homework procedures upon first entering the school and at least annually, thereafter.
Legal Reference: C.G.S. 10-221(b)
Policy adopted: November 13, 1997
LEARN
Policy Number 5118 - Home to School Communication
Policy
5118
Students
HOME TO SCHOOL COMMUNICATION
LEARN develops and fosters school - family - community partnerships as a critical aspect in programming for students. LEARN recognizes that education is a shared responsibility throughout a student’s entire educational career. LEARN recognizes that it must do its part in developing and sustaining effective partnerships. Each member of the school - family - community partnership plays a unique and important role in contributing to success for all students. Programs shall conduct at least two parent-teacher conferences each year.
Policy adopted: June 11, 1998
Revised: September 9, 2010
LEARN
Policy Number 5119 - Homeless Children and Youth
Policy
5119
Students
HOMELESS CHILDREN AND YOUTH
Children who meet the Federal definition of “homeless” will be provided a free and appropriate public education in the same manner as all other students of the District and will not be stigmatized or segregated on the basis of status as homeless. No homeless student will be denied enrollment based on lack of proof of residency or lack of documentation of required immunization. No Board policy, administrative guideline, or practice will be interpreted or applied in such a way as to inhibit the enrollment, attendance, or school success of homeless children.
Homeless students will be provided services comparable to other students in the District in compliance with Federal and Connecticut state laws. The Superintendent/Executive Director will appoint a Liaison for Homeless Children who will perform the duties as assigned by the Superintendent/Executive Director. Additionally, the Liaison will coordinate and collaborate with the State Coordinator for the Education of Homeless Children and Youth as well as with community and school personnel responsible for the provision of education and related services to homeless children and youths.
(c.f. 5141.3- Health Assessments and Immunizations)
(c.f. 5141.4 – Prevention and reporting of Child Abuse)
Legal Reference: Connecticut General Statutes
10-253(e) School privileges for children in certain placements, non- resident children and children in temporary shelters.
17a-101 Protection of children from abuse. Reports required of certain professional persons. When child may be removed from surroundings without a court order.
17a -102 Report of danger of abuse.
17a- 103 Reports by others.
17a- 106 Cooperation in relation to prevention, identification and treatment of child abuse and neglect.
46b- 120 Definitions.
McKenney – Vento Homeless Assistance Act (PL 107-110-Sec. 1032) 42
U.S.C. §11431-11435
Policy Adopted: November 9, 2017
Revised: May 11, 2023
LEARN
Policy Number 5125 - Student Records: Confidentiality
Policy
5125
Students
STUDENT RECORDS; CONFIDENTIALITY
LEARN provides special education and regular education services to local education agencies (LEA's) in accordance with Sections 10-66a through 10-66n of the Connecticut General Statutes as may be amended from time to time. Educational records will be kept for each student and will reflect the physical, emotional, social and academic aspects of a student’s development in the educational process. LEARN complies with the state and federal regulations regarding confidentiality, access to and amendment of education records and will maintain records and provide for the filing, protection, confidentiality, classification, review, and, when appropriate, destruction of all records received and generated in connection with a student's attendance in a LEARN program.
It is the policy of the LEARN Board of Directors that staff will comply with all applicable laws and regulations regarding confidentiality and access to all students records. Procedures shall be implemented to ensure strict confidentiality of student records while providing proper parental and/or student access to records. Availability of these policies and procedures shall be made known annually to all parents/guardians of children within the district.
Legal Reference: Connecticut General Statutes
1-210 (b)(11) Access to public records. Exempt records. 7-109 Destruction of documents.
10-15b Access of parent or guardians to student's records.
10-76d-18 CT regulations Concerning Children Requiring Special Education
10-154a Professional communications between teacher or nurse & student.
10-209 Records not to be public.
10-221b Boards of education to establish written uniform policy re: treatment of recruiters.
11-8a Retention, destruction and transfer of documents.
11-8b Transfer or disposal of public records. State Library Board to adopt regulations.
46b-56 (e) Access to Records of Minors.
Policy
5125
Students
Connecticut Public Records Administration Schedule V - Disposition of Education Records (Revised 1983).
Federal Family Educational Rights and Privacy Act of 1974 (section 438 of the General Education Provisions Act, as amended, added by section 513 of P.L. 93-568, codified at 20 U.S.C.1232g).
Dept. of Educ. 34 C.F.R. Part 99 (May 9, 1980 45 FR 30802) regs. implementing FERPA enacted as part of 438 of General Educ. provisions act (20 U.S.C. 1232g)-parent and student privacy and other rights with respect to educational records, as amended 11/21/96 and Final Rule 34 CFR Part 99, December 9, 2008, December 2, 2011.
USA Patriot Act of 2001, P.L. 107-56, 115 Stat/ 272, Sec. 507, 18 U.S.C.
2332b(g)(5)(B) and 2331.
P.L. 107-110, “No Child Left Behind Act of 2001”, Sections 4155-5208, 9528.
LEARN
Adopted: November 12, 1992
Revised: March 11, 1993
Revised: November 8, 2018
Policy Number 5131 - Substance Abuse
Policy
5131
Students
SUBSTANCE ABUSE
Through the use of curriculum development, classroom activities, community support and resources, a consistent administrative and faculty effort, educational processes mandated through IDEA, and rehabilitative and disciplinary procedures, the administration and staff of LEARN, in cooperation with the student's parents/guardians, will work to educate, prevent, and intervene in the abuse of all drug, alcohol, and mood altering substances by the entire student population in accordance with state law.
As an extension of this policy, the rules, regulations, and guidelines shall be used by all LEARN personnel when responding to drug, mood altering substance, and alcohol related situations.
Policy Adopted: June 8, 1989
Policy Revised: April 12, 1990
Policy Revised: May 10, 1990
Policy Revised: September 11, 1997
LEARN
Policy Number 5133 - Dangerous Weapons in the Schools
Policy
5133
Students
DANGEROUS WEAPONS IN THE SCHOOLS
School rules have long forbidden students to bring weapons or dangerous instrument onto school property or school-sponsored activities. Weapons and dangerous instruments shall include, but not be limited to:
1. Any firearm of any description
2. Any knife or similar items that could be dangerous to others as defined by State law
3. Chemical weapons or explosive devices (e.g. mace, ammunition)
4. Any device having a sharp point (e.g. ice picks)
5. Any other dangerous instrument that is capable of inflicting injury.
It shall be a violation of this policy for any student to have in his/her possession, on school property or at school-sponsored activities, weapons or dangerous instruments as stated above.
A student having in his/her possession, or in a desk or locker, any weapon, dangerous instrument or a facsimile thereof will be subject to both school discipline and/or law enforcement intervention. In addition, use of such a weapons or dangerous instrument will result in criminal prosecution.
In the enforcement of this policy, LEARN administrators may authorize:
1. Unannounced inspections of student lockers.
2. Inspection of student automobiles driven to school and parked on school property.
3. Inspection of the contents of a student's pockets, purse, and/or bags if there is reasonable suspicion that the student is in possession of a weapon or dangerous instrument.
In all cases of possible violation of criminal statutes related to the possession and/or use of weapons, the LEARN administration and police department will work cooperatively to determine the best course of action.
Each LEARN administrator shall provide written copies of this policy to all members of the faculty and student body.
Legal Reference: Connecticut General Statutes
10-233a through 10-233g Student Discipline
53-206 Carrying and Sale of Dangerous Weapons
53a-3 Penal Code: General Provisions-Definitions
Policy Adopted: September 11, 1997
LEARN
Policy Number 5141.10 - Administering Medicines to Students
Policy
5141.10
Students
ADMINISTERING MEDICINES TO STUDENTS
Students shall be permitted to receive medication while at school in accordance with the established LEARN regulations and once the "Authorization for the Administration of Medicines by School Personnel" form is complete and on file at the school. This authorization covers all prescriptions and over the counter drugs.
Legal Reference:
Connecticut General Statutes
10-212a-1 to 10-212a-10
Inclusive
Policy adopted: March 8, 1990
Revised: October 9, 1997
Revised: January 13, 2005
Revised: October 12, 2023
LEARN
Policy Number 5141.11 - Child Abuse
Policy
5141.11
Students
CHILD ABUSE, NEGLECT, AND SEXUAL ASSAULT
Consistent with the requirements of state law, Section 17a-101i (e), it shall be the policy of LEARN that suspected cases of child abuse including neglect and sexual assault, shall be appropriately reported by those employees who are required by state law to report such suspected cases of abuse. The purpose of this policy is to protect children by providing appropriate education, intervention and evaluation.
Legal Reference: Connecticut General Statutes
10-220 20a In-service training. Professional development committees. Institutes for educators.
Cooperating teacher program, regulations (as amended by PA 11-93)
10-221 21d Criminal history records check of school personnel. Fingerprinting. Termination or dismissal (as amended by PA 11-93)
10-22ls Investigations of child abuse and neglect. Disciplinary action. (as amended by PA 16-188)
17a-28 Definitions. Confidentiality of and access to records; exceptions. Procedure for aggrieved persons. Regulations (as amended by PA 11-93)
17a-101 Protection of children from abuse. Reports required of certain professional persons. When child may be removed from surroundings without court order. (as amended by PA 96-246, PA 00-220, PA 02-106, PA 03-168, PA 09-242, PA 11-93 and PA 15-205)
17a-101a Report of abuse or neglect by mandated reports. (as amended by PA 02-106, PA 11-93 and PA 15-205)
17a-102 Report of danger of abuse. (as amended by PA 02-106)
17a-l06 Cooperation in relation to prevention, identification and treatment of child abuse/neglect.
10-151 Teacher Tenure Act
P.A. 11-93 An Act Concerning the Response of School Districts and the Departments of Education and Children and Families to Reports of Child Abuse and Neglect and the Identification of Foster Children in a School District
P.A. 14-186 An Act Concerning the Department of Children and Families and the Protection of Children.
P.A. 15-205 An Act Protecting School Children.
Policy Adopted: June 14, 1990
Revised: May 10, 2001
Revised: April 12, 2018
LEARN
Policy Number 5141.213 - Naloxone (Narcan)
Policy
5141.213
Students
NALOXONE (NARCAN)
The LEARN Board of Directors (Board) recognizes that many factors, including the use and misuse of prescription painkillers, can lead to the dependence on and addiction to opioids, and that such dependence and addiction can lead to overdose and death among the general public, including LEARN students and staff. The Board is committed to minimizing these deaths by the use of opioid overdose prevention measures.
The Board permits school nurses to administer Naloxone (also known as Narcan, among other names) to any person at school or at a school event displaying symptoms of an opioid overdose.
The Board directs the school physician/School Medical Advisor to issue a non-patient specific standing order to LEARN school nurses to administer Naloxone (Narcan) for the purpose of emergency first aid to students or staff who do not have a prior written order from a qualified medical professional. The non-patient specific order shall include a written protocol containing the elements required by the regulations of the Department of Consumer Protection.
The Executive Director or designee, consultation with the school nurse(s) and the school physician/School Medical Advisor shall establish appropriate internal procedures for the acquisition, stocking and administration of Naloxone (Narcan) and related emergency response procedures pursuant to this policy.
Legal Reference: Connecticut General Statutes
170-714a. Immunity and no violation of standard of care for prescribing, dispensing, or administering opioid antagonist.
21a -279. Penalty for illegal possession. Alternate sentences. Immunity.
P.A. 22-80, Section 7,8,9
Policy Adopted: April 12, 2022
Revised: May 11, 2023
LEARN
Policy Number 5141.8 - Face Masks/Face Coverings
Policy
4118.237
Policy
4218.237
Policy
5141.8
Personnel Certified/Noncertified
Students
FACE MASKS/ FACE COVERINGS
Health and Safety Protocols Related to the COVID-19 Pandemic
The LEARN Board of Directors (the "Board") recognizes the importance of protecting the health and safety of students, staff, and the community during the COVID-19 pandemic. The Board thus directs the Superintendent or designee to develop health and safety protocols consistent with applicable laws, rules, regulations, requirements, and current guidance.
Compliance with such health and safety protocols shall be mandatory for all individuals while on LEARN property or participating in a LEARN-sponsored activity, unless a legally recognized exemption or exception applies. Failure to comply with such health and safety protocols may lead. to disciplinary action for students and staff, in accordance with applicable laws, rules, regulations, and/or LEARN policies.
Notice of such health and safety protocols shall be provided by electronic mail, regular mail, website posting, student handbooks, employee handbooks, and/or any other appropriate methods.
Legal References:
Connecticut General Statutes § 10-221 Adapt, Advance, Achieve: Connecticut's Plan to Learn and Grow Together, Connecticut State Department of Education, as amended by Addendums 1-11 (June 29, 2020 through August 31, 2020).
Policy Adopted: November 12, 2020
Revised: September 14, 2023
LEARN
Policy Number 5142 - Youth Suicide Prevention and Intervention Policy
Policy
5142
Student
YOUTH SUICIDE PREVENTION AND INTERVENTION POLICY
The LEARN Board of Directors is concerned about the increasing prevalence of youth suicide. In response to that concern, and in accordance with state law, it shall be the policy of LEARN to establish programs and procedures regarding youth suicide prevention and intervention. The purpose of the program will be to heighten the awareness of staff and students about the risk factors associated with youth suicide, and of the community resources that are available for referral of students who may be contemplating suicide. LEARN recognizes, however, that suicide is a complex problem and that the programs established by LEARN are neither expected nor intended to develop expertise that will enable staff to make clinical assessments or provide in-depth counseling for students.
LEGAL REFERENCE: P.A. 89-168
Policy Adopted: 1989
LEARN
Policy Number 5143 - Field Trips
Policy
5143
Students
FIELD TRIPS
Field Trips and Excursions
The Board of Directors encourages the teaching staff of LEARN to use the surrounding communities as teaching resources.
The following are guidelines for planning field trips which are part of and directly related to classroom learning activities:
1. All field trips planned to occur during the school day must be approved by the Program Director.
2. Any field trips which involve overnight accommodations for students must be approved by the Executive Director. Any such approvals shall be reported to the Board of Directors prior to trips.
3. Students may be asked to pay all or part of the expenses of field trips.
4. Bus transportation may be used when arrangements can be made. Use of private vehicles is discouraged.
5. Each student on a field trip shall have written parental permission.
6. Parents or other adults may serve as chaperons.
7. Each trip should be evaluated by students, teachers, and the administration.
8. No child shall be excluded from a field trip because of inability to pay.
Policy adopted:
Policy revised: September 11, 1997
Policy revised: April 10, 2003
LEARN
Policy Number 5144 - Use of Physical Restraint/Seclusion
Policy
5144
Students
USE OF PHYSICAL RESTRAINT/SECLUSION
It is the policy of the LEARN Board of Directors that maintaining an orderly, safe environment that is conducive to learning is an appropriate expectation of all staff members within the district. To the extent that staff actions comply with all applicable statutes and Board policy governing the use of physical force, including physical restraint of students and seclusion of students, staff members will have the full support of LEARN’s Governing Board in their efforts to maintain a safe environment.
The Board recognizes that there are times when it becomes necessary for staff to use reasonable restraint or place a student in seclusion as an emergency intervention to protect a student from harming himself/herself or to protect a student from imminent harm to himself/herself or others.
Definitions
Life-threatening physical restraint means any physical restraint or hold of a person that restricts the flow of air into a person's lungs, whether by chest compression or any other means, or immobilizes or reduces the free movement of a person's arms, legs or head while the person is in the prone position.
Psychopharmacologic agent means any medication that affects the central nervous system, influencing thinking, emotion or behavior.
Physical restraint means any mechanical or personal restriction that immobilizes or reduces the free movement of a person's arms, legs or head, including, but not limited to, carrying or forcibly moving a student from one location to another. Excluded from this definition is briefly holding a person in order to calm or comfort the person; restraint involving the minimum contact necessary to safely escort a person from one area to another; medical devices including but not limited to, supports prescribed by a health care provider to achieve proper body position or balance; helmets or other protective gear used to protect a person from injuries due to a fall; or helmets, mitts and similar devices used to prevent self-injury when the device is part of a documented treatment plan or individualized education program pursuant to Connecticut's special education laws or prescribed or recommended by a medical professional and is the least restrictive means to prevent such self-injury.
School employee means a teacher, substitute teacher, school administrator, Superintendent, guidance counselor, psychologist, social worker, nurse, physician, school paraprofessional, or coach employed by the Board of Education or working in a public elementary, middle or high school; or any other individual who, in the performance of his/her duties has regular contact with students and who provides services to or on behalf of students enrolled in the district's schools, pursuant to a contract with the board of education.
Seclusion means the involuntary confinement of a student in a room, with or without staff supervision, in a manner that prevents the student from leaving.
Student means a child (A) enrolled in grades pre- kindergarten to twelve and to age 21, inclusive, in a public school under the jurisdiction of a local or regional Board of Education, (B) receiving special education and related services in an institution or facility operating under contract with a local or regional Board of Education, (C) enrolled in a program or school administered by a regional education service center, or (D) receiving special education and related services from an approved private special education program, but shall not include any child receiving educational services from Unified School District #2 or the Department of Mental Health and Addiction Services.
Exclusionary time out means a temporary, continuously monitored separation of a student from an on going activity in a non-locked setting, for the purpose of calming the student or deescalating the student’s behavior.
Conditions Pertaining to the Use of Physical Restraint and/or Seclusion
A. School employees shall not use a life-threatening physical restraint on a student.
B. If any instance of physical restraint or seclusion of a student exceeds fifteen minutes an administrator or his/her designee, or a school health or mental health personnel, or a board certified behavioral analyst, who has received training in the use of physical restraint and seclusion shall determine whether continued physical restraint or seclusion is necessary to prevent immediate or imminent injury to the student or to others. Upon a determination that such continued physical restraint or seclusion is necessary, such individual shall make a new determination every thirty minutes thereafter regarding whether such physical restraint or seclusion is necessary to prevent immediate or imminent injury to the student or to others.
C. No student shall be placed in seclusion unless:
a. The use of seclusion is as an emergency intervention to prevent immediate or imminent injury to the student or to others, provided the seclusion is not used for discipline or convenience and is not used as a substitute for a less restrictive alternative.
b. Such student is continually monitored by a school employee during the period of such student's seclusion. Any student voluntarily or involuntarily placed in seclusion or restrained shall be regularly evaluated by a school employee for indications of physical distress. The school employee conducting the evaluation shall enter each evaluation in the student's educational record. Monitor shall mean by direct observation or by observation using video monitoring within physical proximity sufficient to provide aid as may be required.
c .Any room used for seclusion must:
i. Be equipped with a window or other fixture allowing the student a clear line of sight beyond the area of seclusion;
ii. Be of a size appropriate to the chronological and developmental age, size and behavior of the student;
iii. Have a ceiling height that is comparable to the ceiling height of the other rooms in the building in which it is located;
iv. Be equipped with heating, cooling, ventilation and lighting systems that are comparable to the other rooms in the building in which it is located;
v. Be free of any object that poses a danger to the student who is being placed in the room;
vi. Conform to applicable building code requirements. If the door(s) of a room used for seclusion are to be locked, latched, or otherwise secured, a modification from the State Fire Marshall’s office shall be secured prior to the installation of a locking mechanism. If a door locking mechanism is used, shall be a device that shall be readily released by staff as soon as possible, but in no case longer than within two minutes of the onset of an emergency; and must be connected to the fire alarm system so that the locking mechanism is released automatically when a fire alarm is sounded.
An emergency includes, but is not limited to:
a. The need to provide direct and immediate medical attention to the student;
b. Fire;
c. The need to remove the student to a safe location during a building lockdown;
d. Other critical situations that may require immediate removal of the student from seclusion to a safe location
d. Seclusion shall not be used as a planned intervention in a student’s behavioral intervention plan, individualized program or Section 504 plan.
D. School employees may not use a psychopharmacologic agent on a student without that student's consent except (1) as an emergency intervention to prevent immediate or imminent injury to the student or to others,
or
(2) as an integral part of the student's established medical or behavioral support or educational plan, as developed consistent with Section 17a-543 of the Connecticut General Statutes or, if no such plan has been developed, as part of a licensed practitioner's initial orders. The use of psychopharmacologic agents, alone or in combination, may be used only in doses that are therapeutically appropriate and not as a substitute for other appropriate treatment.
E. In the event that physical restraint or seclusion is used on a student four or more times within twenty school days:
a. An administrator, one or more of such student's teachers, the parent/guardian of such student and, if any, a mental health professional shall convene for the purpose of:
i. Conducting or revising a behavioral assessment of the student;
ii. Creating or revising any applicable behavioral intervention plan; and
iii. Determining whether such student may require special education.
b. If such student is a child requiring special education or is a child being evaluated for eligibility for special education and awaiting a determination, such student's planning and placement team shall convene for the purpose of (1) conducting or revising a behavioral assessment of the student, and (2) creating or revising any applicable behavioral intervention plan, including, but not limited to, such student's individualized education plan.
F. The parent/guardian of a student who is placed in physical restraint or seclusion shall be notified not later than twenty-four hours after the student is placed in physical restraint or seclusion. A reasonable effort shall be made to provide such notification immediately after such physical restraint or seclusion is initiated.
G. School employees shall not use a physical restraint on a student or place a student in seclusion unless he/she has received training on the proper means for performing such physical restraint or seclusion.
H. Beginning July 1, 2016, the Governing Board, and each institution or facility operating under contract with the Board providing special education for children, shall:
a. Record each instance of the use of physical restraint or seclusion on a student;
b. Specify whether the use of seclusion was in accordance with an individualized education
program;
c. Specify the nature of the emergency that necessitated the use of such physical restraint or
seclusion; and
d. Include such information in an annual compilation on its use of such restraint and seclusion on students.
I. The Board and institutions or facilities operating under contract with the Board to provide special education for children, shall provide such annual compilation to the Department of Education in order to examine incidents of physical restraint and seclusion in schools.
J. Any use of physical restraint or seclusion on a student shall be documented in the student's educational record. The documentation shall include:
a. The nature of the emergency and what other steps, including attempts at verbal de-escalation, were taken to prevent the emergency from arising if there were indications that such an emergency was likely to arise; and
b. A detailed description of the nature of the restraint or seclusion, the duration of such restraint or seclusion and the effect of such restraint or seclusion on the student's established educational plan.
K. Any incident of the use of restraint or seclusion that results in physical injury to a student shall be reported to the State Board of Education.
Procedures for Exclusionary Time Out
A. Exclusionary time outs are not to be used as a form of discipline.
B. Throughout any exclusionary time out at least one school employee must either a) remain with the student, or b) be immediately available to the student such that the student and school employee are able to communicate verbally.
C. The space used for an exclusionary time out must be clean, safe, sanitary and appropriate for the purpose of calming the student or deescalating the student’s behavior.
D. The exclusionary time out must terminate as soon as possible.
E. If the student requires special education, or is being evaluated for eligibility for special education and awaiting a determination, and the interventions or strategies are unsuccessful in addressing the student’s problematic behavior, such student's planning and placement team shall convene as soon as practicable to determine alternative interventions or strategies.
Required Training and Prevention Training Plan
A. Training regarding physical restraint and seclusion of student shall be provided to the members of the crisis intervention team for each school in the district. Training may be provided to any teacher, administrator, school professional or other school employee who is designated by the school principal and/or LEARN central office administration and who has direct contact with students. Such plan shall be implemented not later than July 1, 2018. Such training shall include, but not be limited to:
a. Various types of physical restraint and seclusion;
b. The differences between life-threatening physical restraint and other varying levels of physical restraint;
c. The differences between permissible physical restraint and pain compliance techniques; and
d. Monitoring methods to prevent harm to a student who is physically restrained or in seclusion, including training in the proper means of physically restraining or secluding a student.
B. An overview, as provided by the Department of Education, of the relevant laws and regulations regarding the use of physical restraint and seclusion on students and the proper uses of physical restraint and seclusion;
C. A plan for providing training regarding the prevention of incidents requiring physical restraint or seclusion of students. Such plan shall be implemented not later than July 1, 2018
Crisis Intervention Teams
By July 1, 2016 and each school year thereafter, the Board requires each school or program in the LEARN District to identify a crisis intervention team. Such team shall consist of school professionals, paraprofessional staff members and administrators trained in the use of physical restraint and seclusion.
Such teams shall respond to any incident in which the use of physical restraint or seclusion may be necessary as an emergency intervention to prevent immediate or imminent injury to a student or to others. Each member of the crisis intervention team shall be recertified in the use of physical restraint and seclusion on an annual basis. LEARN shall maintain a list of the crisis intervention team for each school.
Dissemination of Policy
(cf. 4148/4248 - Employee Protection)
(cf. 5141.23 - Students with Special Health Care Needs)
Legal Reference: Connecticut General Statutes
10-76b State supervision of special education programs and services.
10-76d Duties and powers of boards of education to provide special education programs and services.
46a-150 Definitions. (as amended by PA 07-147 and PA 15-141)
46a-152 Physical restraint, seclusion and use of psychopharmacologic agents restricted. Monitoring and documentation required.
46a-153 Recording of use of restraint and seclusion required. Review of records by state agencies. Reviewing state agency to report serious injury or death to Office of Protection and Advocacy for Persons with Disabilities and to Office of Child Advocate. (as amended by PA 12-88)
53a-18 Use of reasonable physical force or deadly physical force generally.
53a-19 Use of physical force in defense of person.
53a-20 Use of physical force in defense of premises.
53a-21 Use of physical force in defense of property.
PA 07-147 An Act Concerning Restraints and Seclusion in Public Schools.
PA 15-141 An Act Concerning Seclusion and Restraint in Schools.
State Board of Education Regulations Sections 10-76b-5 through 10-76b-11
Adopted: January 12, 2017
Revised: March 14, 2019
LEARN
Policy Number 5145 - Section 504 of the Rehabilitation Act of 1973 and Title II of the Americans with Disabilities Act of 1990
Policy
5145
Students
SECTION 504 OF THE REHABILITATION ACT OF 1973 AND TITLE II OF THE AMERICANS WITH DISABILITIES ACT OF 1990
Section 504 of the Rehabilitation Act of 1973 (“Section 504”) prohibits discrimination against individuals with a disability in any program receiving Federal financial assistance. Similarly, Title II of the Americans with Disabilities Act of 1990 (“Title II” or “ADA”) prohibits discrimination against individuals with a disability by state and local governments. To be protected under Section 504 and the ADA (“collectively, “Section 504/ADA”), an individual must (1) have a physical or mental impairment that substantially limits one or more major life activities; (2) have a record of such an impairment; or (3) be regarded as having such an impairment.
In order to fulfill its obligation under Section 504/ADA, LEARN recognizes a responsibility to avoid discrimination in policies and practices regarding its personnel, students, parents/guardians and members of the public who participate in school sponsored programs. In this regard, LEARN prohibits discrimination against any person with a disability in any of the services, programs or activities of the school system.
A student’s local educational agency (LEA) has specific responsibilities under Section 504 to identify, evaluate and provide an educational placement for students who have a physical or mental impairment that substantially limits a major life activity. The LEA’s obligation includes providing access to a free appropriate public education (“FAPE”) for students determined to be eligible under Section 504/ADA. Under Section 504, FAPE is defined as the provision of regular or special education and related services that are designed to meet the individual educational needs of a student with a disability as adequately as the needs of students without disabilities are met, and that are provided without cost (except for fees imposed on nondisabled students/parents). LEARN is obligated to implement FAPE for enrolled, eligible students, where a LEARN school has been determined to be an appropriate placement, and will collaborate with LEAs in determining appropriate programming for eligible students.
If the parent/guardian of a student disagrees with the decisions made by the professional staff of the LEA with respect to the identification, evaluation or educational placement of his/her child, the parent/guardian has a right to request an impartial due process hearing. Any such complaints received by LEARN will be forwarded to the local educational agency.
In addition, a student or parent/guardian of a student may also file an internal grievance/complaint on any type of discrimination on the basis of disability by or within LEARN by utilizing the grievance/complaint procedures outlined in the Board’s Administrative Regulations Regarding Students and Section 504 of Rehabilitation Act of 1973 and Title II of Americans with Disabilities Act, and/or may file a complaint with the Office for Civil Rights, U.S. Department of Education (“OCR”):
Office for Civil Rights, Boston Office
U.S. Department of Education
8th Floor
5 Post Office Square
Boston, MA 02109- 3921
(617) 289-0111
Anyone who wishes to file a grievance/complaint with LEARN, or who has questions or concerns about this policy, should contact Associate Executive Director of Student Support Services, the Section 504/ADA Coordinator for LEARN, at phone number 860-400-0840 or 860-434-4800.
Legal References:
29 U.S.C. §§ 705, 794 34
C.F.R. Part 104 42
U.S.C. § 12101 et seq.
28 C.F.R. Part 35
Protecting Students with Disabilities, Frequently Asked Questions About Section 504 and
the Education of Children with Disabilities, Office for Civil Rights (March 17, 2011),
available at http://www.ed.gov/about/offices/list/ocr/504faq.html
Dear Colleague Letter, United States Department of Education, Office for Civil Rights
(January 19, 2012)
Adopted: October 12, 2017
Revised: March 14, 2019
LEARN
Policy Number 5145.511 - Sexual Abuse and Assault Awareness and Prevention
Policy
5145.511
Students
SEXUAL ABUSE AND ASSAULT AWARENESS AND PREVENTION
Sexual violence is a multi-layered oppression that occurs at the societal and individual level and is connected to and influenced by other forms of oppression, in particular, sexism, racism and heterosexism. On the societal level, it is the preponderance of attitudes, actions, social norms that perpetuate and sustain environments and behaviors that promote a cultural tolerance, acceptance, and denial of sexual assault and abuse. On an individual level, sexual violence is a wide range of sexual acts and behaviors that are unwanted, coerced, committed without consent, or forced either by physical means or through threats.
Sexual abuse is coerced or forced sexual contact or activity that may be ongoing or occurs over time, often within a trusting relationship. Most victims know their perpetrators. Perpetrators are usually older than their victims and may trick or force them into gradually engaging in the sexual behavior. The sexual behavior may not be violent and may even be pleasurable to the child, who doesn't necessarily know it is wrong. Perpetrators of ongoing sexual abuse control the child through secrecy, shame, or threats. Children cannot consent to sexual contact with adults or older youth, and sexual contact is considered abuse, regardless of whether it includes touching or not.
Sexual assault is any type of sexual contact or behavior that occurs by force or without consent of the recipient of the unwanted sexual activity. This includes sexual activity such as forced sexual intercourse, forcible sodomy, child molestation, incest, fondling, and attempted rape. It includes sexual acts against people who are unable to consent either due to age or lack of capacity. LEARN’s Sexual Abuse and Assault Awareness and Prevention Program, in compliance with P.A. 14-196, shall include:
1. For all LEARN employees who work in settings with children or who regularly come into contact with children, mandatory training, which shall be repeated at least once every three years to ensure they are fully informed on:
a. The warning signs of sexual abuse and sexual misconduct involving a child, including recognizing and reporting child sexual abuse.
b. Mandatory reporting requirements.
c. LEARN policies pertaining to sexual abuse and sexual misconduct.
d. Establishing and maintaining appropriate interaction and professional relationships with students.
e. Available resources for children affected by sexual abuse or misconduct.
f. Appropriate follow-up and care for abused students as they return to the classroom setting.
g. Engaging students, parents/guardians and school personnel in comprehensive prevention strategies and creating a climate that promotes positive peer relationships.
h. Bystander training.
2. For all LEARN students in grades kindergarten through twelve, age-appropriate educational materials regarding child sexual abuse and assault awareness and prevention that include, but are not limited to:
a. The skills to recognize:
i. Child sexual abuse and assault.
ii. Boundary violations and unwanted forms of touching and contact.
iii. Ways offenders groom or desensitize victims.
b. Strategies to promote disclosure, reduce self-blame and mobilize bystanders.
c. Actions that child victims of sexual abuse and assault may take to obtain assistance.
d. Intervention and counseling options for child victims of sexual abuse and assault.
e. Access to educational resources to enable child victims of sexual abuse and assault to succeed in school.
f. Uniform procedures for reporting instances of child sexual abuse and assault to school staff members.
The lessons should be evidence-informed, developmentally and age appropriate and informed by the required curricula standards and performance indicators contained in the Sexual Abuse and Assault Awareness and Prevention Program identified or developed, in compliance with C.G.S 17a-101q, by the Department of Children and Families, in collaboration with the Department of Education and other assisting entities.
3. Implementing a child sexual abuse curriculum to provide age-appropriate information to teach students the difference between appropriate and inappropriate conduct in situations when child sexual abuse or sexual assault could occur, and to identify actions a child may take to prevent and report sexual abuse or sexual assault. Students will be provided with:
a. Resources and referrals to handle these potentially dangerous situations.
b. Access to available counseling and educational support.
c. Knowledge, attitudes and skills for healthy relationships, modeling pro-social behavior and intervening as proactive bystanders for the prevention and intervention of abusive behavior and/or sexual assault at school.
d. Information about their rights under LEARN policy, including how to report and seek help if they have experienced or witnessed sexual abuse or sexual assault.
4. Distributing electronically to all employees, members of the Board of Directors, and parents/guardians of students, information regarding the state-wide sexual abuse and assault awareness and prevention program.
A student shall be excused from participating in the sexual abuse, assault awareness and prevention program offered within the school, in its entirety or any part thereof, upon receipt by the principal or designee of a written request from the student’s parent/guardian.
Any student excused from the sexual abuse and assault awareness and prevention program shall be provided, during the period of time in which the student would otherwise be participating in such program, an opportunity for other study or academic work. Principals or their designees are responsible for implementing this policy; reviewing the policy annually with all staff, and, if appropriate, provide recommendations and/or revisions to the policy; ensuring that all students and parents/guardians receive a summary of prohibited behaviors and a summary of this policy at the beginning of the school year.
Reporting
Students shall be encouraged to disclose abuse to a trusted adult member of the staff, including, but not limited to, teachers, administrators, nurses, coaches, and counselors. Principals/program directors shall establish and prominently publicize to students, staff, volunteers, and parents/guardians, how a report of sexual abuse and assault may be filed either in-person or anonymously and how this report will be acted upon. The victim of sexual abuse and assault or anyone who witnessed an act of sexual abuse or assault, and anyone who has reasonable suspicion that an act of sexual abuse or assault has taken place may file a report. Any written or oral reporting of an act of sexual abuse or assault shall be considered an official means of reporting such act. The principal will first take steps to increase the safety and well-being of the student experiencing sexual abuse and/or sexual assault. This might include offering individual or support group counseling for the student, or referring the student to a local victim service organization. Reporting, investigation, and recordkeeping procedures shall be followed for all acts of violence and sexual assault or abuse against children in accordance with Policy #5141.11, Child Abuse and Neglect, and its accompanying regulation.
Disciplinary Action for Failure to Follow Policy
Any employee who fails to comply with the requirements of this policy shall be subject to discipline, up to and including termination of employment.
Legal Reference: Connecticut General Statutes
17a-101q. State-wide sexual abuse and assault awareness and prevention program
P.A. 22-87 An Act Concerning the Identification and Prevention of and Response to Adult Sexual Misconduct Against Children (effective July 1, 2023)
DCF, SDE, and Connecticut Alliance to End Sexual Violence
cf. 5007 – Bullying
5141.11 - Reporting of Child Abuse and Neglect
5005 - Sexual Harassment
Policy adopted: December 9, 2021
Revised: May 11, 2023
LEARN
Policy Number 5146 - Do Not Resuscitate Orders
Policy Number 5147 - Cooperation with Policy Authorities
Policy
5147
Students
COOPERATION WITH POLICY AUTHORITIES
The Board of Education recognizes the appropriateness of cooperation with law enforcement officials in the investigation of criminal activity. The Board also recognizes its responsibility for the welfare of students while they are in attendance at school. In furtherance of these objectives, school officials shall observe the following:
1. Students are not immune from criminal prosecution by virtue of their status as students nor is the school building to be considered a sanctuary from criminal prosecution or a refuge from the proper activities of law enforcement personnel. Consequently, whenever a police officer is in "hot pursuit" of a person suspected of criminal activity based upon probable cause or when an officer has a search warrant or an arrest warrant, the officer shall be admitted to school property in the exercise of his/her official duties.
2. Under other circumstances, however, educational interests may best be served by entrusting primary responsibility for the maintenance of order to school personnel. Thus, an administrator shall have the authority, except as noted above, to limit police involvement on school property when such involvement is considered unwarranted or inappropriate in light of the educational interests and welfare of students.
3. Consistent with requirements of state law, LEARN's cooperation with law enforcement officials shall include the obligation of employees to turn over physical evidence indicating the commission of a crime to appropriate law enforcement officials or to an administrator within two (2) school days after receipt of such physical evidence.
a When such evidence is received by the administrator, it shall be then turned over to appropriate law enforcement officials within three (3) school days of the receipt by the administrator.
4. The Executive Director is directed to establish lines of communication with local law enforcement officials in order to effect the cooperation needed for the security of school facilities and the safety of students and staff.
a. A criminal act is, by its very nature, a police matter. School personnel who have knowledge of incidents of a criminal nature should report this information to administrator. The administrator shall report such information to the applicable law enforcement agencies.
b. In effecting such cooperation, however, the right of professional employees of LEARN to maintain the confidentiality of certain communications with students as set forth in Connecticut General Statutes, 10-154a shall be given recognition.
5. When a pupil is released from a LEARN program pursuant to Connecticut General Statutes, 10-233d for possession of a firearm or deadly weapon the Executive Director shall report the violation to appropriate law enforcement officials and the student's district.
Statutory references:
Connecticut General Statutes 10-154a; 10-221; 10-233d
Policy Adopted: September 11, 1997
LEARN
Policy Number 5148 - Questioning of Students by Police
Policy
5148
Students
QUESTIONING OF STUDENTS BY POLICE
The questioning of students by the police will be conducted with strict regard for the constitutional rights of the student to remain silent. These rights are given to students by the police as standing procedure. During the questioning the principal or his/her designee shall be present and shall keep a record of the proceedings.
1. Incident on School Grounds: Questioning Minor Complainant and Witnesses who are Minors
a. If a principal requests an investigation by the police of an incident which occurred on school grounds, he/she shall promptly notify the parent or guardian of the student complainant and/or witnesses that the police have been asked to take statements from their children and shall invite the parent or guardian to be present. If the parent or guardian is unable to be present, the principal or his/her designee will be present. The parent or guardian has the right to refuse permission for police questioning of a child who is a minor.
b. Questioning Suspect
When the police have identified a student(s) as a suspect and the police wish to question the student(s), the principal shall notify the parent or guardian and request that they be present during the questioning.
(1) If the investigation deals with matters of public safety which require speedy investigation, and the parent or guardian cannot be reached, or cannot be present, then the principal or his/her designee shall be present during the questioning.
(2)If the investigation deals with incidents other than those involving public safety, the questioning of the student(s) will be delayed until the parent or guardian is present.
2. Incident in the Community
Police questioning of students concerning incidents which occur in the community will normally not be done on school grounds except that in matters dealing with public safety and the community interest, the procedures in Section 1.b(1), above will be followed.
3. Arrest on School Grounds
If the police arrest a student on school grounds, the parents shall be notified by the principal. A student who has been arrested may be removed from the school grounds by the police department. The parent or guardian must be notified by the principal or the police action.
Statutory references:
Connecticut General Statues 10-154a;10-221;10-233d
Policy Adopted: September 11, 1997
LEARN
Policy Number 5149 - On-Campus Recruitment
Policy
5149
Students
ON-CAMPUS RECRUITMENT
Subject to the provisions of subdivision (11) of subsection (b) of Section 1-210 of the Connecticut General Statutes, the high schools/programs of LEARN shall provide the same directory information and on-campus recruiting opportunities to the representatives of the armed forces of the United States of America and state armed services as are offered to nonmilitary recruiters, recruiters for commercial concerns and recruiters representing institutions of higher education and other post-secondary programs.
LEARN shall provide full access for the recruitment of students by technical education and career schools, regional agricultural science and technology education centers, inter-district magnet schools, charter schools and inter-district student attendance programs, provided that such recruitment is not for the purpose of interscholastic competition.
LEARN will inform, at the middle and high school level, students and parents/guardians of the availability of (1) vocational, technical, technological and postsecondary education and training at technical education and career schools, and (2) agricultural science and technology education at regional agricultural science and technology education centers. LEARN shall provide information relating to such schools on its website.
Military recruiters or institutions of higher learning shall have access to secondary school students’ names, addresses, and telephone listings unless the parent of the student, or the student, if eighteen years of age or older, has submitted a written request to opt out of the disclosure of such information, in which case the information may not be released without the parent’s (or the student’s) prior written consent. LEARN shall notify parents of the option to make such request and shall comply with any request received.
The school administrator may make the determination of when the recruitment meetings are to take place and reserves the right to deny such meeting where the holding of such meeting will materially and substantially interfere with the proper and orderly operations of the school.
Any person or organization denied the rights accorded under this policy shall have the right to request a review of the decision by the LEARN Board of Directors by filing a written request within ten (10) days with the Executive Director.
Legal References: Connecticut General Statutes
1-210(b) (11) Access to public records. Exempt records
10-221b Boards of education to establish written uniform policy
re: treatment of recruiters
10-220d Student recruitment by regional and inter-district specialized schools and programs. Recruitment of athletes prohibited.
Federal Statutes:
P.L. 114-95, Every Child Succeeds Act (ESSA)
Policy Adopted: May 10, 2001
Revised: February 10, 2022
Revised: May 11, 2023
LEARN
Policy Number 5150 - Pledge of Allegiance
Policy Number 5151 - Use of Beeper (Paging Device)/Cellular Telephones
Policy
5151
Students
USE OF BEEPER (PAGING DEVICES)/CELLULAR TELEPHONES
Students shall not possess or use a remotely activated paging device or use a cellular mobile telephone during school hours.
The Program Administrator may grant written permission for possession and use of a paging device or use of a cellular telephone by a student if the student or his/her parent or guardian establishes to the satisfaction of the Administrator that a reasonable basis exists for the possession and use of the device.
A person who discovers a student possessing or using a paging device or using a cellular telephone without the written permission of the Program Administrator shall report the violation to a Program Administrator who shall confiscate the device and contact the parent/guardian.
Legal reference: Sec. 10-233j Connecticut Education Law
Policy Adopted: November 14, 2002
LEARN
Policy Number 5152 - Searches
Policy
5152
Students
SEARCHES
Desks and school lockers are the property of the school. The right to inspect desks and lockers assigned to students may be exercised by school officials to safeguard students, their property and school property with reasonable care for the privacy rights of students
The exercise of the right to inspect also requires protection of each student’s personal privacy and protection from coercion. An authorized school administrator may search a student’s locker or desk under two (2) conditions.
-
That the student’s desk or locker contains illegal items, which would, if present pose a serious threat to the maintenance of discipline, order, safety and health in the school. Such items would include, but not be limited to, chemicals, ammunition, weapons, drugs, and alcoholic beverages.
-
The student(s) have been informed in advance that Board policy allows desks and lockers to be inspected if the administration has reason to believe that materials injurious to the best interests of students and the school are contained therein.
Use of drug-detection dogs and metal detectors, or similar detective devices may be used only with the express authorization of the Executive Director.
District officials may seize any item which the possession of or use of is evidence of a violation of law, Board policy, administrative regulation or school rule, or is prohibited by such law, policy, regulation or rule.
A student and his/her belongings may be searched with a Director or Director’s designee’s permission if there are reasonable grounds for suspecting that the search will turn up evidence that the student has violated or is violating either the law or the rules of the school. The scope of the search must be reasonable related to the objectives of the search and not excessively intrusive in light of the age and sex of the student and the nature of the suspected infraction.
Proper standards for conducting student searches shall consist of, but not be limited to, the following procedures:
-
All student searches must be conducted in the presence of two (2) faculty members. It is recommended that one faculty member be an administrator or an administrative designee. One faculty member will properly search the student/suspect while the second faculty member will serve as a witness to the procedure.
-
Female students should be searched by female faculty members.
-
Male students should be searched by male faculty members.
The LEARN Board of Directors authorizes the search of student lockers, desks, and other school
property used by students for the presence of weapons, contraband, or the fruits of a crime if the:
-
Search is justified at its inception, and
-
Search as actually conducted is reasonable related in scope to the circumstances which justified it in the first place.
A search is justified at its inception when there are reasonable grounds for suspecting that the search will turn up evidence that the student has violated or is violating either the law or the rules of the school. A search is reasonably related in scope when the measures adopted are reasonable related to the objectives of the search and not excessively intrusive in light of the age and sex of the student and the nature of the infraction.
Whenever it is necessary for law enforcement officials to execute a search or arrest warrant on school grounds, the administration shall attempt to notify the student’s parent or guardian and refer him/her to the police. In addition, that the administration should make reasonable efforts, in cooperation with the participating law enforcement officials to ensure that student searches or arrests conducted pursuant to a warrant are conducted with as much respect for the student’s privacy as possible.
As used in this policy, the term “parent” means either the parent or guardian of a student. The term “student” or “pupil” refers to a student enrolled in a LEARN program. Students who have reached the age of legal majority may have the right to consent to a certain involvement with law enforcement officials which would normally require parental consent. However, even when dealing with a student who has reached the age of legal majority, the procedures set forth above should be followed.
LEGAL REFERENCE: Public Act 94-115
Policy Adopted: November 10, 2004
LEARN
Policy Number 5153 - Student Surveys
Policy
5153
Students
STUDENT SURVEYS
LEARN may occasionally utilize surveys to obtain student opinions or information about students. A “survey” is defined as any written request for information from a student by LEARN or its authorized agents whenever personal information or data is sought for statistical, demographic or similar reasons. The purpose of the policy is to establish the parameters of information that may be sought in student surveys.
Student surveys shall only be administrated at the discretion of the Executive Director of LEARN. No attempt will be made to identify the student survey participant or those returning the survey, unless those surveyed voluntarily choose to identify themselves.
The Executive Director may choose not to approve any survey that seeks probing personal and/or sensitive information that could result in identifying the survey participant or is unlawfully discriminatory in nature based on age, race, color, gender, disability, religion, or national origin. Generally, LEARN will not subject students to any survey designed to obtain personal information for the purpose of marketing or selling that information. Any exception to this policy must be approved in advance by the LEARN Board of Directors.
LEARN will offer all parents/guardians the opportunity to have their child/children opt out of any surveys containing questions pertaining to the student’s or the student’s parent/guardians personal beliefs or practices in sex, family life, morality or religion. To the extent that personally identifiable information of a student is contained in his/her responses to a survey, the school district will take appropriate steps to ensure that the data is protected in accordance with the Federal Family Educational Rights and Privacy Act.
Student Surveys Conducted as Part of the U.S. Department of Education Program
Surveys conducted as part of any program funded through the U.S. Department of Education must comply with privacy and notification provisions of the “No Child Left Behind Act” (20 U.S.C. 1232h). No minor student, as part of any program funded in whole or in part by the U.S. Department of Education, shall be required to submit to a survey that reveals any of the following information without the consent of the student’s parent/guardian or of the adult student:
-
political affiliations;
-
mental and psychological problems potentially embarrassing to the student or the student’s family;
-
sexual behavior or attitudes;
-
illegal, antisocial, self-incriminating, and demeaning behaviors;
-
critical appraisals of other individuals with whom respondents have close family relationships;
-
legally recognized privileged or analogous relationships, such as those of lawyers, physicians, and ministers;
-
religious practices, affiliations, or beliefs of the student’s parents/guardians; or
-
income (other than that required by law to determine eligibility for participation in a program or for receiving financial assistance under such program).
Surveys Funded by Sources Other than The U.S. Department of Education
All surveys administered by LEARN shall be subject to the following conditions:
-
parents shall have the right to inspect, upon request, any survey created by a third party before it is administered or distributed by a school to its minor students; and
-
arrangements must be made in advance to protect student privacy in the event that the survey contains any one or more of the eight items listed as numbers 1 through 8 under “Surveys Administered by the U.S. Department of Education” of this policy.
Annual Parental Notification
In compliance with federal and state statutes, LEARN must annually notify parents of the following:
-
a summary of this policy pertaining to student and parental rights pertaining to the collection of survey information;
-
any scheduled or expected dates for activities involving collection, disclosure, or use of personal information for the purposes of marketing or selling that information;
-
any scheduled or expected dates for any survey containing questions pertaining to topics listed as numbers 1 through 8 under “surveys’ Administered by the U.S. Department of Education” of this policy and
-
any non-emergency, invasive physical examination or screening scheduled in advance by the school which is not necessary to protect the immediate health and safety of the student or students (this provision is not applicable to examinations or screenings permitted or required by state law).
This parental notification must offer an opportunity to parents/guardians to opt out of any of these activities on behalf of their student(s).
Legal Reference: Federal Family Education Rights & Privacy Act of 1974 (FFERPA) Section 438 of General Education Provisions Act, as amended, codified at 20 U.S.C. 1232g and 1232h; and federal regulations found in 34 CFR Part 99.
PL 107-110, “No Child Left Behind Act of 2001”.
Policy Adopted: December 14, 2006
LEARN
Policy Number 5154 - Computer Use, E-Mail, and Internet Policy
Policy
4153
Policy
4253
Personnel- Certified/Non-certified
Policy
5154
Students
COMPUTER USE, E-MAIL, AND INTERNET POLICY
Introduction
LEARN believes in the educational value of electronic communications and recognizes their potential to support LEARN’s educational program. Resource sharing and communication for both students and teachers have increased with access to telecommunications and to the Internet. It is imperative that members of LEARN’s community conduct themselves in a responsible manner consistent with federal and state law while utilizing the Internet and any other electronic information retrieval system.
This policy applies to all users of LEARN’s computer network. This is true, regardless of where the users may be located. Violations will be taken seriously and may result in disciplinary action and civil or criminal liability. It is every user’s duty to use the computer resources responsibly, professionally, ethically and lawfully.
What are “Computer Resources”?
When used in this policy, the term computer resources refers to LEARN’s entire computer network. The term includes, but is not limited to, the computer system, file servers, application servers, communication servers, mail servers, fax servers, web servers, work stations, stand alone computers, laptops, software, data files, cell phones, smart phone’s, PDA’s, GPS devices, IPods and all internal and external computer and communications networks (for example, Internet, commercial on-line services, value-added network, e-mail systems) that may be accessed directly or indirectly from LEARN’s computer network.
Who is a User
When used in this policy, the word “user” refers to all employees, students, independent contractors, consultants, temporary workers, and other persons or entities who use or come into contact with LEARN’s computer resources.
Ownership of the Computer Resources
The computer resources are the property of LEARN. Access to the computer resources is provided solely for the purpose of carrying out the educational and operational needs of LEARN. All use of the computer resources must be supportive of LEARN’s educational objectives and must be consistent with academic expectations. Use of computer resources is a privilege that may be revoked at any time.
No Expectation of Privacy
Users should never consider electronic communication to be either private or secure. E-mail can be stored indefinitely on any number of computers. Copies of messages may be forwarded to others either electronically or on paper. In addition, e-mail sent to non-existent or incorrect user names may be delivered to persons that were never intended.
LEARN has the right, but not the duty, to monitor any and all aspects of its computer system. Users consent to allowing LEARN to access and review all materials users create, store, send or receive on the computer system or through the Internet or any other computer network.
Users understand that LEARN may use human or automated means to monitor use of the computer resources. Such monitoring may include, but is not limited to, monitoring sites visited by users on the Internet, monitoring chat groups and news groups, reviewing material downloaded or uploaded by users to the Internet, and reviewing e-mail sent and received by users.
Use of passwords to gain access to the computer system or to encode particular files or messages does not imply that users have an expectation of privacy in such access or materials. LEARN has global passwords that permit it to access all material stored on the computer system, regardless of whether that material has been encoded with a particular user’s password.
Quality and Format of Communications
Users should endeavor to make each electronic communication truthful and accurate. Individuals should use the same care in drafting e-mail and other electronic documents as they would for any other written communication. Please keep in mind that anything created or stored in the computer systems may, and likely will, be reviewed by others.
E-mail sent from or to in-house counsel or an attorney representing LEARN should include this warning header on each page:
“Attorney client privilege: do not forward without permission.”
Offensive Material
LEARN has complied with the Children’s Internet Protection Act requirements by implementing a “Technology Protection Measure,” for all users, that is, specific technology that blocks or filters Internet access. This includes the installation of a designated server and specific software that may block or filter pre-selected sites; by word; entire categories such as chat and newsgroups or by pre-selected lists of approved sites. The measures used to block or filter a site may be disabled during use by an adult to enable access to bona fide research or other lawful purpose.
The filtering system shall be in addition to all other efforts and is not considered to be a foolproof approach to preventing access to materials considered inappropriate or harmful to minors. The user is advised that misuse of the Internet as it relates to visual depictions that are obscene, child pornography, or harmful to minors, is consistent with the other components in LEARN’s Computer use, E-mail and Internet Policy.
The Internet is a worldwide network of computers that contains millions of pages of information. Users are cautioned that many of these pages include offensive, sexually explicit, and inappropriate material. In general, it is difficult to avoid at least some contact with this material while using the Internet. Even innocuous search requests may lead to sites with highly offensive content. In addition, having an e-mail address on the Internet may lead to receipt of unsolicited e-mail containing offensive content. Users accessing the Internet do so at their own risk. LEARN is not responsible for material viewed or downloaded by users from the Internet.
LEARN will monitor the online activities of minors and educate minor students about "appropriate online behavior, including interacting with other individuals on social networking websites and in chat rooms and cyber-bullying awareness and response."
Prohibited Activities
Users may not send material that is fraudulent, harassing, embarrassing, sexually explicit, profane, obscene, intimidating, defamatory, or otherwise unlawful or inappropriate. It does not matter how such material is sent, whether it is by e-mail or other form of electronic communication, such as bulletin board systems, news groups, or chat groups. Further, such material may not be displayed on or stored in LEARN’s computers. Users encountering or receiving such material should immediately report the incident to the administration.
Users must not alter the from line or other attribution-of-origin information in e-mail, messages or postings. Anonymous or pseudonymous electronic communications are forbidden. Users must identify themselves honestly, and accurately when participating in chat groups, making postings to news groups, sending e-mail, or otherwise communicating on-line.
Without prior written authorization from the administration, users may not do any of the following:
-
Copy software for use on their home computers;
-
Provide copies of software to any independent contractors or clients of LEARN or to a third person;
-
Open/tamper with or install hardware on workstations without authorization;
-
Remove software from LEARN premises;
-
Download streaming content for extended periods of time (i.e. real audio, etc.)
-
Install software on any of LEARN’s work stations or servers;
-
Download any software from the Internet or other on-line service to any of LEARN’s work stations or servers;
-
Modify, revise, transform, recast, or adapt any software; or
-
Reverse engineer, disassemble or decompile any software.
Users who become aware of any such misuse of software or violation of copyright law should immediately report the incident to the administration.
Unless expressly authorized by the administration, sending, transmitting, or otherwise disseminating proprietary data or other confidential information is strictly prohibited. Unauthorized dissemination of this information may result in civil liability.
All student use of the computer resources will be consistent with this policy. Encouraging, allowing or ignoring student use of the computer resources in a manner contrary to this policy is strictly prohibited.
Copyright
In their use of computer resources, users must comply with all software licenses; copyrights, and all other state, federal and international laws governing intellectual property and on-line activities.
The ability to read, alter, or copy a file belonging to another user does not imply permission to read, alter, or copy that file. Users may not alter or copy a file belonging to another user without first obtaining permission from the owner of the file.
Security
Users are responsible for safeguarding their passwords for access to the computer system. Individual passwords should not be printed, stored on-line, or given to others. Users are responsible for all transactions made using their passwords. No user may access the computer system with another users password or account.
Users may not use the computer system to “snoop or pry” into the affairs of other users by unnecessarily reviewing their files and e-mail. A user’s ability to connect to another computer system through the network or by a modem does not imply a right to connect to those systems or to make use of those systems unless specifically authorized by the operators of those systems.
Each user is responsible for ensuring that use of outside computers and networks, such as the Internet, does not compromise the security of the LEARN computer resources. This duty includes taking reasonable precautions to prevent intruders from accessing LEARN’s network without authorization and to prevent the introduction and spread of viruses.
Viruses
Viruses can cause substantial damage to computer systems. Each user is responsible for taking reasonable precautions to ensure he or she does not introduce viruses into LEARN’s network. To that end, all material received on magnetic or optical media and all material downloaded from the Internet or from computers or networks that do not belong to LEARN’s system must be scanned for viruses and other destructive programs. Such scanning must be performed prior to placing the material onto LEARN’s computer system. Users should understand that their home computers and laptops might contain viruses. All disks transferred from these computers to LEARN’s network must be scanned for viruses.
To ensure security and avoid the spread of viruses, users who access the Internet through a computer attached to LEARN’s network must do so through an approved Internet firewall accessing the Internet directly, by modem is strictly prohibited unless the computer you are using is not connected to LEARN’s system.
Encryption Software
Users may not install or use encryption software on any of LEARN’s computers without first obtaining written permission from the administration. Users may not use passwords or encryption keys that are unknown to the administration.
The federal government has imposed restrictions on the export of programs or files containing encryption technology. Software containing encryption technology is not to be place on the Internet or transmitted in any way outside of the United States without prior written authorization from the administration.
Approved: Interim Approval January 13, 2000
Approved: February 10, 2000
Revised: June 13, 2002
Revised: January 8, 2009
Revised: October 8, 2009
Revised: January 12, 2012
LEARN
Policy Number 5155 - Students with Special Health Care Needs
Policy
5155
Students
STUDENTS WITH SPECIAL HEALTH CARE NEEDS
Management Plan and Guidelines for Students with Food Allergies and/or Glycogen Storage Disease (Diabetes)
LEARN recognizes that food allergies and glycogen storage disease may be life threatening. The purpose of this policy is to minimize the risk of accidental exposure to life threatening food allergens and to ensure prompt and effective medical response should a child suffer an allergic reaction while at school. LEARN is also committed to appropriately managing and supporting students with glycogen storage disease. In accordance with applicable law, it is the policy of LEARN to provide all students, through necessary accommodations where required, the maximum opportunity to participate in all school programs and activities.
LEARN further recognizes the importance of collaborating with parents and appropriate medical staff in developing such practices and strongly encourages strategies to enable the student to become increasingly proactive in the care and management of his/her food allergy and/or glycogen storage disease, as developmentally appropriate. To this end, LEARN will adopt guidelines related to the management of life threatening food allergies and glycogen storage disease for students enrolled in LEARN schools.
All schools are also responsible for developing and implementing IHCPs for students with life threatening food-allergies and/or glycogen storage disease in accordance with applicable law and LEARN regulations concerning same. LEARN shall develop general guidelines for food allergy management and/or glycogen storage disease which shall include, but not be limited to, the implementation and training of a student’s Individual Health Care Plan (“IHCP”).
Legal Reference: Connecticut General Statutes
10-15b Access of parent or guardian to student’s records
10-154a Professional communications between teacher or nurse and student
10-207 Duties of medical advisors
10-212a Administrations of medications in schools
10-212a (d) Administration of medications in schools by paraprofessional
10-121c Life-threatening food allergies: Guidelines
10-220i Transportation of students carrying cartridge injectors
52-557b Good Samaritan Law. Immunity from liability for emergency medical assistance, first aid or medication by injection.
PA 05-104 An Act Concerning Food Allergies and the Prevention of Life-Threatening Incidents I Schools
PA 05-144 and 05-272 An Act Concerning the Emergency Us of Cartridge Injectors
The Regulations of Connecticut State Agencies section 10-212a through 10-212a-7
Federal Legislation
Section 504 of the Rehabilitation Act of 1973 (29 U.S.C. 794 §504; 34 C.F.R § 104 et seq.) Americans With Disabilities Act (ADA) of 1990 (42 U.S.C. § 12101 et seq.; 29 C.F.R. § 1630 et seq.)
The Family Education Rights and Privacy Act of 1974 (FERPA)
The Individual with Disabilities Education Act of 1976 9IDEA) (20 U.S.C. § 1400 et seq.) 34 C.F.R. § 300 et seq.)
FCS Instruction 783-2, Revision 2, Meal substitute for medical or other special dietary reasons.
Guidelines for Managing Life-Threatening Food Allergies in Connecticut Schools, Connecticut State Department of Education (2006).
Policy Adopted: October 8, 2009
Policy Revised: December 11, 2014
LEARN
Policy Number 5156 - Use of Automatic External Defibrillators (AEDs)
Policy
5156
Students
USE OF AUTOMATIC EXTERNAL DEFIBRILATORS (AEDs)
First Aid/Emergency Medical Care
LEARN strives to provide a safe environment for students, staff, parents and community as they learn and recreate in school facilities. In order to assist individuals who may experience cardiac arrest, LEARN will maintain an automatic external defibrillator (AED) and personnel trained in the operation of AEDs at each school, subject to available funding. The AED and school personnel trained in its operation and the use of cardiopulmonary resuscitation shall be accessible during the school’s normal operational hours, during school-sponsored athletic practices and athletic events taking place on school grounds, and during school-sponsored events not occurring during the normal operational hours of the school.
Each school shall develop an emergency action response plan that addresses the appropriate use of school personnel to respond to incidents involving an individual experiencing sudden cardiac arrest of similar life-threatening emergency while on school grounds. Each school with an athletic department or organized athletic program shall develop an emergency action response plan that addresses the appropriate use of school personnel to respond to incidents involving an individual experiencing sudden cardiac arrest or a similar life-threatening emergency while attending of participating in an athletic practice or event while on school grounds.
Training of personnel shall be in accordance with the standards set forth by the American Red Cross or the American Heart Association. Only individuals who have completed the required initial training and recurrent training as specified by state law and regulations and as advised by the District’s Medical Advisor will administer an AED.
The AED will be stored in an accessible location in the assigned schools, shall be maintained and tested in accordance with the operational guidelines of the manufacturer and monitored by the school nurse.
Students who inappropriately access and/or use an AED will be deemed to have violated the school’s conduct code and be subject to disciplinary action.
Each AED shall be registered with the local Emergency Medical Service provider and with the Connecticut Office of Emergency Medical Services. A report shall be forwarded to the local EMS provider for medical review and to LEARN’s Medical Advisor each time an AED is activated.
Teachers and other school personnel, who have fulfilled the training requirements of this policy, who provide emergency first aid involving the use of an AED shall be immune from liability if they meet the statutory requirements for immunity, which include a course in first aid that includes CPR and training in the use of AEDs provided in accordance with the standards of the American Red Cross or the American Heart Association.
Legal Reference:
Connecticut General Statutes
10-212d Availability of automatic external defibrillators in schools. Emergency action response plans for life-threatening emergencies
10-221 Boards of education to prescribe rules.
52-557b “Good Samaritan law.” Immunity from liability for emergency medical assistance, first aid or medication by injection. School personnel not required to administer or render.
[Public Law 106-505 Cardiac Arrest Survival Act Public Law 105-170 Aviator Medical Assistance Act
Public Law 107-188 The Public Health Security and Bioterrorism Response Act]
Policy adopted: December 11, 2014
Revised: March 14, 2024
LEARN
Policy Number 5157 - Assessments and Immunizations
Policy
5157
Students
ASSESSMENTS AND IMMUNIZATIONS
LEARN adheres to State laws and regulations that pertain to school immunization and health assessments. Pupils who are in violation of requirements for health assessment and/or immunizations shall be excluded from school after appropriate parental notice. The exceptions to this exclusion rule are students who meet the Federal definition of homeless.
The health assessments shall be required prior to enrollment to kindergarten, grades 7 and 10. In order for a medical assessment to be considered valid for those students entering 7th and 10th grade, the examination must be completed after the last day of grade 6 or grade 9 but prior to the first day of 7th or 10th grade. The prior enrollment requirement also applies to children registered in LEARN Schools Pre-Kindergarten (Pre-K) Program. A qualified physician/ designee, which include an advanced practice nurse (APRN) or registered nurse or physician’s assistant when licensed to do so, is to administer an appropriate health assessment within 12 months of the date of initial enrollment to be considered valid. Students transferring into a LEARN school from both out of state and in state schools systems must also meet minimum requirements for health assessment and immunization.
No record of any student’s medical assessment may be open to the public. Parents/guardians may present a medical exemption form developed by the Department of Public Health (DPH), posted on the DPH website that their medical provider believes a required vaccination is medically contraindicated for their child based on the child's medical condition. The DPH form is to be signed by a physician, physician assistant or advanced practice registered nurse.
Any child enrolled in kindergarten through twelfth grade on or before April 28, 2021, and whose parents/guardians had presented a religious exemption written request before April 28, 2021, will be permitted continued use of the exemption even if such child transfers to another school in Connecticut.
As required, the district will annually report to the Department of Public Health information required on the School Immunization Entry Survey.
Legal Reference: Connecticut General Statutes
10-204 Vaccination
10-204a Required immunizations as amended by PA 96-244.
10-204c Immunity from liability
10-205 Appointment of school medical adviser
10-206 Health assessments (as amended by June Special Session PA 01-1)
10-207 Duties of medical advisors
10-206a Free health assessments
10-208 Exemption from examination or treatment
10-208a Physical activity of student restricted; board to honor notice
10-209 School nurses
10-212 School nurses
10-214 Vision, audiometric and postural screenings. When required. Notification of parents re defects; record of results, as amended by PA 96- 229, An Act Concerning Scoliosis Screening 20
U.S.C. Section 1232h, No Child Left Behind Act
Federal Family Educational Rights and Privacy Act of 1974 (section 438 of the General Education Provisions Act, as amended, added by section 513 of P.L. 93-568, codified at 20 U.S.C. 1232g)
42 U.S.C. 1320d-1320d-8, P.L. 104-191, Health Insurance Portability and Accountability Act of 1996 (HIPAA)
Policy adopted: December 11, 2014
Revised: October 12, 2023
LEARN
Policy Number 5158 - Psychotropic Drug Use
Policy
5158
Students
PSYCHOTROPIC DRUG USE
The Board believes that the use of psychotropic drugs for students is a personal decision to be made by a student’s parents or legal guardian. School personnel shall not make any recommendations concerning the use of prescribed psychotropic drugs for any child. Psychotropic drugs are defined as prescription medications for behavioral or social-emotional concerns, such as attentional deficits, impulsivity, anxiety, depression and thought disorders and includes, but is not limited to stimulant medications and anti-depressants.
This policy is not intended to prohibit school health or mental health personnel including school nurses or nurse practitioner, the District’s Medical Advisor, school psychologists, school social workers and school counselors from recommending that a child be evaluated by an appropriate medical practitioner, nor does it prohibit school personnel from consulting with an appropriate medical practitioner with the consent of a student's parent or guardian.
LEARN shall follow procedures for identification, evaluation, placement and delivery of services to children with disabilities or suspected disabilities provided in state and federal statutes that govern special education.
The Executive Director or his/her designee shall be responsible for the implementation of this policy and for ensuring its dissemination to school personnel.
The Board recognizes that under state law the refusal of a parent or other person having control of a child to administer or consent to the administration of any psychotropic drug to such child shall not, in and of itself, constitute grounds for the Department of Children and Families (DCF) to take such child into custody or for any court of competent jurisdiction to order that such child be taken into custody by DCF, unless such refusal causes such child to be neglected or abused, as defined in section 46b-120 of the General Statutes.
Legal Reference:
Connecticut General Statutes
10-212b Policies prohibiting the recommendation of psychotropic drugs by school personnel. (as amended by PA 03-211)
46b-120. Definitions
10-76a Definitions. (as amended by PA 00-48)
10-76b State supervision of special education programs and services.
10-76d Duties and powers of boards of education to provide special education programs and
services. (as amended by PA 97-114 and PA 00-48)
10-76h Special education hearing and review procedure. Mediation of disputes. (as amended by
PA 00-48)
State Board of Education Regulations.
34 C.F.R. 3000 Assistance to States for Education for Handicapped Children.
American with Disabilities Act, 42 U.S.C. §12101 et seq.
Individuals with Disabilities Education Act, 20 U.S.C. §1400 et seq.
Rehabilitation Act of 1973, Section 504, 29 U.S.C. § 794.
Policy adopted: December 11, 2014
LEARN
Policy Number 5159 - Health Screenings
Policy
5159
Students
HEALTH SCREENINGS
The Board authorizes the Executive Director of LEARN or Nursing Supervisor or designee to work with the School Medical Advisor in an effort to develop and implement regulations regarding vision, hearing, scoliosis, and pediculosis screenings. These regulations include assertive procedures, which will allow the early detection of health problems.
Screenings
Vision, hearing and scoliosis screening shall meet state law requirements and regulation as to the definition, standards, frequency, implementation, environment, equipment, referral and personnel qualifications. The school nurse/designee is responsible for conducting these screenings and recording results in the health record.
Students failing these screenings will be referred for professional examination and parent/guardian will be notified. Screenings will be performed at any time at parent or professional request.
Legal Reference:
Connecticut General Statutes
10-204 Vaccination
10-204a Required immunizations
10-204c Immunity from liability
10-205 Appointment of school medical adviser
10-206 Health assessments (as amended by June Special Session PA 01-4 and PA01-9)
10-207 Duties of medical advisers
10-206a Free health assessments (as amended by June Special Session PA 01-1)
10-208 Exemption from examination or treatment
10-208a Physical activity of student restricted; board to honor notice
10-209 School nurses
10-212 School nurses
10-214 Vision, audiometric and postural screenings. When required.
Notification of parents re defects; record of results, as amended by PA 96- 229, An Act Concerning Scoliosis Screening.
Policy adopted: December 11, 2014
Revised: October 12, 2023
LEARN
Policy Number 5160 - Communicable/Infectious Diseases
Policy
5160
Students
COMMUNICABLE/INFECTIOUS DISEASES
The Board recognizes that all children in Connecticut have a constitutional right to a free, suitable program of educational experiences. The Board will establish reasonable health requirements as prerequisites to admission or attendance including the requirement that students undergo physical examination prior to admission.
Where it can be medically established that a student suffers from a serious infectious disease and there is a significant risk of transmission of the disease to others due to the nature of the disease or personal characteristics of the student carrier, it may be appropriate to exclude the student from the regular classroom. The determination of exclusion of any student will be made on a case by case basis with the appropriate procedural due process safeguards. Where the risk of transmission is relatively low or appropriate procedures can be adopted to reduce the risk of transmission exclusion is not warranted.
A child with an infectious disease may be considered handicapped, if the child presents such physical impairment that limits one or more major life activities. Therefore, Section 504 of the Rehabilitation Act may apply. The parent/guardian or the school administration may make a referral for determination whether the student is handicapped and entitled to protection under Section 504. LEARN Standard 504 procedures will be implemented.* The student will be educated in the least restrictive environment.
*Based upon individual circumstances, special programming from a 504 Team or a special education Planning and Placement Team may be warranted. The student will be educated in the least restrictive environment.
Legal Reference:
Connecticut General Statutes "Education for Children with Disabilities"
20 U.S.C. 1400, et seq. Section 504 of the Rehabilitation Act of 1973, 29 U.S.C. 706(7)(b)
"Americans with Disabilities Act"
The Family Educational Rights and Privacy Act of 1974, (FERPA), 20 U.S.C. 1232g, 45C.F.R. 99.
10-76(d)(15) Duties and powers of boards of education to provide special education programs and services.
10-154a Professional communications between teacher or nurse and student.
10-207 Duties of medical advisors.
10-209 Records not to be public.
10-210 Notice of disease to be given parent or guardian.
19a-221 Quarantine of certain persons. 19a-581-585 AIDS testing and medical information.
Policy adopted: December 11, 2014
LEARN
Policy Number 5161 - Student Health Services
Policy
5161
Students
STUDENT HEALTH SERVICES
LEARN recognizes the need to protect and improve the health of students in order to allow each
student to achieve their greatest educational potential. In order to do this LEARN will negotiate
and enter into an agreement for nursing services in district schools. The Board also employs the
professional services of a School Medical Advisor and appropriate professional support services.
The Director or appointee shall manage these health services. Health services shall be directed
toward detection, prevention, ongoing monitoring of health problems and to provide emergency
interventions.
Legal Reference:
Connecticut General Statutes
10-203 Sanitation.
10-204 Vaccination.
10-204a Required immunizations.
10-204c Immunity from liability
10-205 Appointment of school medical advisors. 10-206 Health assessments.
10-206a Free health assessments.
10-207 Duties of medical advisers.
10-208 Exemption from examination or treatment.
10-208a Physical activity of student restricted; boards to honor notice. 10-209 Records not to be public.
10-210 Notice of disease to be given parent or guardian.
10-212 School nurses and nurse practitioners.
10-212a Administration of medicines by school personnel.
10-213 Dental hygienists.
10-214 Vision, audiometric and postural screening: When required; notification of parents re defects; record of results. (As amended by PA 96- 229 An Act Concerning Scoliosis Screening)
10-214b Compliance report by local or regional board of education.
Policy adopted: May 14, 2015
LEARN
Policy Number 5162 - Students/Staff with HIV, ARC (AIDS Related Complex) or AIDS
Policy
4160
Policy
4260
Personnel- Certified/Non-Certified
5162
Students
STUDENTS/STAFF WITH HIV, ARC, (AIDS RELATED COMPLEX) OR AIDS
Scientific studies show that the Human Immuno-deficiency Virus (HIV), the virus which causes the acquired immunodeficiency syndrome (AIDS) or ARC (AIDS Related Complex), is transmitted through sexual intercourse with an infected individual or through exposure to contaminated blood or needles. There is no evidence to support the notion that the HIV virus can be transmitted through ordinary school or household activities, e.g. coughing, sneezing, hugging, sharing of utensils or food, or shaking hands.
The anonymity of individuals with HIV infection or AIDS is protected by law. Moreover, individuals with HIV infection or AIDS are protected from discrimination by both federal and state laws. Neither attendance at school nor employment may be denied to an individual with HIV infection of AIDS. It is the policy of the District that no student or staff member with HIV infection or AIDS may be prohibited from attending school/employment unless there is an immediate risk of injury or harm to the individual or to others.
Because the diagnosis of HIV infection or AIDS is a confidential matter between the individual student or staff member and his or her physician, LEARN may be unaware of the diagnosis. Consequently, the LEARN board has adopted a policy of “universal precautions” which protects all students and staff from contact with blood and body fluids of others. These precautions are enumerated in the Bloodborne Pathogen policy.
(cf. – 4147.1/4247.1 Bloodborne Pathogens)
Legal Reference:
Connecticut General Statutes
10-76(d)(15) Duties and powers of boards of education to provide special education programs and services
10-154a Professional communications between teacher or nurse and student
10-207 Duties of medical advisors
10-209 Records not to be public
10-210 Notice of disease to be given parent or guardian 19a-221 Quarantine of certain persons
19a-581-585 AIDS testing and medical information
Policy adopted: May 14, 2015
Policy Number 5163 - Student Safety
Policy
5163
Students
STUDENT SAFETY
Student safety shall be a priority of all school district personnel through close supervision of students in all school buildings and grounds and through special attention to:
1. Maintaining a safe school environment.
2. Observation of safe practices on the part of school personnel and students, particularly in those areas of instruction or extracurricular activities which offer special hazards.
3. Development of school programs and activities consistent with appropriate abilities and limitations of students at each age level.
4. Offering safety education to students as germane to particular subjects, such as laboratory courses in science, industrial arts, and health and physical education.
5. Providing, through the services of the school nurse, first aid care for students in case of accident or sudden illness.
6. Adequacy of emergency response procedures at each school in the district.
(cf. 5131.6 - Drugs/Alcohol and Tobacco)
(cf. 5141.4 - Child Abuse and Neglect)
(cf. 5141.5 - Suicide Prevention)
(cf. 5141.3 - Student Health Assessments and Immunizations) (cf. 5141.21 – Administering Medications)
(cf. 5141.22 - Communicable and Infectious Diseases) (cf. 6142.1 - Family Life and Sex Education)
(cf. 6114 - Emergencies and Disaster Preparedness) (cf. 6114.7 - Safe Schools)
Policy adopted: May 14, 2015
LEARN
Policy Number 5164 - Health Record
Policy
5164
Students
HEALTH RECORDS
There shall be a cumulative health record for each student enrolled in a LEARN school which will be maintained in the Nurse’s office. Health records shall be granted the highest level of confidentiality and access to these records will be granted by the school administrator or school nurse. A listing of all professionals who have access to the record will be maintained in each child’s health folder.
(cf. 6171 – Special Education Policy) (cf. 5142 – Student Safety)
Legal Reference: Connecticut General Statutes 10-209 Records not to be public.
Policy adopted: May 14, 2015
LEARN
Policy Number 5165 - Emergency Care in Schools for Students
Policy
5165
Students
EMERGENCY CARE IN SCHOOL FOR STUDENTS
The school is responsible for the immediate care given to a student whose sickness or injury occurs on the school premises during school hours or in school-sponsored and supervised activities. An emergency is defined as an occurrence which is similar to those outlined in Categories I through IV in administrative regulation #5141.2. Category V will be considered an emergency at the discretion of the adult in charge of the child at the time of the incident.
If the child’s injury requires immediate care, the parent or guardian will be called by telephone and advised of the student’s condition. This call is the building Principal’s (or their designee’s) responsibility. If parents or guardian cannot be reached and immediate medical or dental attention is indicated, the family physician/dentist or Medical Advisor cannot be reached, the student will be transported to the Lawrence and Memorial Hospital unless otherwise indicated on the student’s Emergency Information List.
Legal Reference:
Connecticut General Statutes
10-205 Appointment of school medical advisers 10-212 School nurses and nurse practitioners
52-557b “Good Samaritan Law”. Immunity from liability for emergency medical assistance, first aid or medication by injection. School personnel not required to administer or render.
Policy adopted: May 14, 2015
LEARN
Series 6000 - Instruction
- Policy Number 6115 - AIDS
- Policy Number 6116 - Instruction Materials: Provision/Selection/Care
- Policy Number 6117 - Title 1 Parent Involvement
- Policy Number 6118 - Student Nutrition and Physical Activity: Student Wellness
- Policy Number 6119 - Physical Education: Health and Fitness Curriculum
- Policy Number 6120 - Controversial Issues
- Policy Number 6121 - Virtual High School: Online Coursework
- Policy Number 6122 - Graduation Requirements
- Policy Number 6141 - Challenging Curriculum-Advanced Courses
- Policy Number 6148 - FASA Completion Program
- Policy Number 6159 - Special Education/Planning and Placement Teams
Policy Number 6115 - AIDS
Policy
6115
Instruction
AIDS
In accordance with Public Act 88-112 and Connecticut General Statues 10-19(c), LEARN shall offer planned, ongoing and systematic instruction of Acquired Immune Deficiency Syndrome (AIDS). The content of such instruction will be developmentally based and consistent with objectives that are developed for specific grade or grade equivalency levels. Such instruction will be provided consistent with the Individual Education Plan established for individual students at their yearly Planning and Placement Team meetings. LEARN permits parents or guardians to exempt their child from such instruction upon receipt of a written request from the parent or guardian.
Policy Adopted: April 12, 1990
LEARN
Policy Number 6116 - Instruction Materials: Provision/Selection/Care
Policy
6116
Instruction
INSTRUCTIONAL MATERIALS: PROVISION/SELECTION/CARE
Provision
The Board of Directors shall provide educational materials and equipment that support and enrich the curriculum and further the achievement of LEARN’s instructional goals.
Textbooks, instructional materials and equipment shall be furnished by the Board of Directors for all LEARN students. The following exceptions apply:
-
Individual project materials to be used in such subjects as technical education, family and consumer science and art courses.
-
Materials to be used for special projects not required for credit in a course.
-
Personal clothing items worn for physical education and other in-school athletic activities.
Selection
Instructional materials, including textbooks, should be updated as part of the ongoing curriculum development cycle. The following guidelines should be used in order to select the most appropriate instructional materials:
-
Instructional materials, including textbooks, should be aligned with the written curriculum. These materials are used to implement the curriculum, not to replace the curriculum.
-
The curriculum committee for a given subject area should develop criteria for selection of instructional materials and evaluate materials according to the criteria.
-
Instructional materials should provide students with activities designed to foster higher order thinking skills.
-
Instructional materials should foster a respect for cultural and ethnic diversity.
-
Teachers should have in-service training in the use of new curricular materials prior to implementation of the materials.
-
Instructional materials should be developmentally appropriate for students.
The administration will develop a process for the selection of new instructional materials that meets the above criteria. By state statute, the Board will make the final selection decision for new textbooks. Other instructional materials will be selected by the certified staff.
Selection of Reading Assignments and Other Instructional Materials
Pupil reading assignments and other instructional materials shall be selected with regard to a pupil’s maturity and capacity to understand the material.
However, no students shall be required to read material, which their parents/guardians find distasteful for any ethical or religious reason.
Care
A record shall be kept of all LEARN-owned books which are issued to students in LEARN elementary and secondary schools/programs. The record shall include the specific number of the book, the condition of the book at the time it is issued and the name of the student to whom it is issued.
Every book issued shall bear the stamp of LEARN.
Each teacher shall conduct regular book inspections. When a textbook is damaged or lost, the student responsible shall be required to pay an assessment cost of the damaged or lost book in order to replace the book.
Legal References: Connecticut General Statutes
10-15c Discrimination in public schools prohibited. School attendance by five-year-olds. (as amended by PA 80-405)
10-221 Boards of education to prescribe rules. (as amended by 81-257; 82-137 Re: sanctions that may be imposed against pupils who damage or fail to return textbooks, library materials or other educational materials)
10-228 Free textbooks, supplies, materials and equipment
10-229 Change of textbooks
President’s council, district 25 v. Community School Board No. 25 (457 F 2d. 289 (1972), cert. denied Nov. 1972
Minarcini v Strongsville city School District, (541 F.2d. 577 (6th Cir. 1976))
Academic Freedom Policy (adopted by Connecticut State board of Education 9/9/81).
Policy Adopted: May 10, 2001
LEARN
Policy Number 6117 - Title 1 Parent Involvement
Policy
6117
Instruction
TITLE I PARENT INVOLVEMENT
The LEARN Board of Directors endorses the parent involvement goals of Title I and encourages the regular participation by parents of Title I eligible children. The education of children is viewed as a cooperative effort among the parents, school and community. In this policy, the “parent” also includes guardian and other family members involved in supervising the child’s schooling.
Pursuant to federal law, LEARN will develop jointly with and distribute to parents of children participating in the Title I program a written parent involvement policy.
At the required annual meeting of LEARN staff and Title I parents, parents will have opportunities to participate in the design, development, operation and evaluations of the program for the next school year. Parents will also have the opportunity to bring comments, if they are satisfied or dissatisfied with the school’s Title I program, to the executive level. The Title I “School Parent Compact”, outlining the manner in which parents, school staff and students share the responsibility for improved student academic achievement in meeting state standards, will be jointly developed. The “School-Parent Compact” will:
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Describe the school’s responsibility to provide high-quality curriculum and instruction in a supportive and effective learning environment enabling children in the Title I program to meet the state’s academic achievement standards;
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Indicate the ways in which each parent will be responsible for supporting his and/or her child’s learning, such as monitoring attendance, homework completion, monitoring television watching, volunteering in the classroom, and participating, as appropriate, in decisions related to the child’s education and positive use of extra-curricular time; and
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Address the importance of parent-teacher communication with, at a minimum, parent-teacher conferences, reports to parents, and reasonable access to staff.
In addition to the required annual meeting, at least one additional meeting at each school will be held for parents of children participating in the Title I program. School meetings will be scheduled at various times of the day and/or evenings to provide optimum parent participation. The meeting objective is to provide parents with:
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Information about programs provided under Title I;
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A description and explanation of the curriculum in use, the forms of academic assessment used to measure student progress, and the proficiency level students are expected to meet;
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Opportunities to formulate suggestions and to participate, as appropriate, in decisions relating to the education of their children.
Title I funding, if sufficient, may be used to facilitate parent attendance at meetings by providing on-site childcare.
The parents of children identified to participate in Title I programs will receive an explanation of the reasons supporting each child’s selection for the program, a set of objectives to be addressed and a description of the services provided. Opportunities will be provided for the parents to meet with the classroom and Title I teachers to discuss their child’s progress. Parents will also receive guidance as to how they can assist in the education of their child at home.
Legal Reference: Improving America’s Schools Act, P.L. No. 103-382, Sec 1112 Local Education Agency Plans.
Improving America’s Schools Act (IASA), P.L. 103-382
PL 107-110, “No Child Left Behind Act of 2001,” Title I – Improving the Academic Achievement of the Disadvantaged, Sec. 1118
Policy: Draft November 13, 2003
Adopted: December 12, 2003
LEARN
Policy Number 6118 - Student Nutrition and Physical Activity: Student Wellness
Policy
6118
Instruction
STUDENT NUTRITION AND PHYSICAL ACTIVITY: STUDENT WELLNESS
The LEARN Board of Directors believes that LEARN programs should make a significant contribution to the general well-being of each student, promoting healthy schools by supporting wellness, good nutrition and regular physical activity as part of the total learning environment.
Children who eat well-balanced meals and are physically healthy are more likely to learn in the classroom. The link between good nutrition and good education is clearly demonstrated by better attendance, higher test scores, and fewer behavioral problems in school.
To promote the health and well-being of all students, LEARN shall adhere to the following
components of a coordinated approach to achieving student wellness:
Goals for Nutrition Education and Promotion
The goals for addressing nutrition education and promotion include the following:
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Schools will support and promote good nutrition for students consistent with applicable federal and state requirements and guidelines.
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Schools will foster the positive relationship between good nutrition, physical activity, and the capacity of students to develop and learn.
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Nutrition education will be part of LEARN's comprehensive school health education curriculum and will be integrated into other classroom content areas, as appropriate.
Goals for Physical Activity and Other School-based Activities to Support Wellness
The goals for addressing physical activity and other school-based activities include the following:
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Schools will support and promote an active lifestyle for students.
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Physical education will be taught in all grades and shall include a standards-based, developmentally planned and sequential curriculum that fosters the development of movement skills, enhances health-related fitness, increases students' knowledge, offers direct opportunities to learn how to work cooperatively in a group setting, and encourages healthy habits and attitudes for a healthy lifestyle.
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Unless otherwise exempted, all students will be required to engage in LEARN's physical education program.
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School employees shall not deny a student's participation in the entire time devoted to physical exercise in the regular school day as a form of discipline or punishment, nor should they cancel it for instructional make up time. Further, any student in kindergarten through grade twelve shall not be required to engage in physical activity as a form of discipline in the regular school day.
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Staff are encouraged to consider physical activities/movement breaks throughout the school day, especially shortened days in which recess is not held.
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Outdoor recess should be encouraged whenever possible, even during minor inclement weather episodes.
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Continue to follow state guidelines for recess requirements at the elementary level.
Nutrition Guidelines for Foods Available in Schools
Students will be offered and schools will promote nutritious food choices consistent with the current Dietary Guidelines for Americans and My Plate, published jointly by the U.S. Department of Health and Human Services and the Department of Agriculture, and guidelines promulgated by the Connecticut Department of Education in addition to federal and state statutes. In addition, in order to promote student health and reduce childhood obesity, the Executive Director or designee shall establish such administrative procedures to control food and beverage sales that compete with LEARN's nonprofit food service in compliance with the Child Nutrition Act. LEARN shall prohibit the sale of foods of minimal nutritional value as defined by the U.S. Department of Agriculture and will ensure that all foods sold to students separately from school meals meet the Connecticut Nutrition Standards. All beverages sold or served to students on school premises will be healthy choices that meet the requirements of state statute.
All sources of food sales to students at school must comply with the Connecticut Nutrition Standards including, but not limited to, cafeteria a la carte sales, vending machines, school stores and fundraisers. LEARN shall ensure that all beverages sold to students comply with the requirements of state statute. LEARN shall ensure compliance with allowable time frames for the sale of competitive foods as specified by state law.
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A comprehensive nutrition program consistent with federal and state requirements will be provided.
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Any celebrations held during school hours which may include food must provide food options which are consistent with Healthy Foods Certification standards. (please refer to Connecticut Nutrition Standards).
-
See CSDE website for a list of healthy food guidelines and options Summary of CT Nutrition Standards
-
The LEARN Board of Education discourages the use of food as reinforcement.
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Exceptions for curriculum-based events will be made.
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The LEARN Board of Education encourages food-free celebrations in school.
Reimbursable School Meals
Reimbursable school meals served shall meet, at a minimum, the nutrition requirements and regulations for the National School Lunch Program and/or School Breakfast Program.
Marketing
Any foods and beverages marketed or promoted to students on the school campus during the school day will meet or exceed the USDA "Smart Snacks in School" nutrition standards. Food and beverage marketing is defined as advertising and other promotions in schools. Food and beverage marketing often includes oral, written, or graphic statements made for the purpose of promoting the sale of a food or beverage product made by the producer, manufacturer, seller or any other entity with a commercial interest in the product. As the District/School Nutrition Services/Athletic Department/PTA/PTO reviews existing contracts and considers new contracts, equipment and product purchasing (and replacement) decisions should reflect the applicable marketing guidelines established by the District wellness policy.
Monitoring
The Executive Director or designee shall provide periodic implementation data and/or reports to the Board concerning this policy's implementation sufficient to allow the Board to monitor and adjust the policy.
The District, as required, will retain records and documents pertaining to the wellness policy which shall include the written school wellness policy, documentation demonstrating compliance with community involvement requirements, documentation of the triennial assessment of the wellness policy and documentation to demonstrate compliance with the annual public notification requirement.
Nutrition Health and Wellness Council
The Wellness Leadership Committee will be established by the Executive Director (or designee) to set goals for and oversee school health nutrition and wellness policies and programs, including development, implementation and periodic review and update of this district-level wellness policy.
The Wellness Leadership Committee will seek opportunities and initiatives to encourage wellness activity among students, staff, families, and the community.
The Committee will review nutrition education, physical activity, and school-based activities that promote student and staff wellness.
The members of the committee shall include, but not be limited to, school administrators, the food service director, food service staff, teacher (physical and health education and classroom) other staff, parents/guardians, students, health care professionals and interested community members.
Program Evaluation
The Board designates the Executive Director (or designee) with the operational responsibility for ensuring that each school meets the requirements of LEARN’s wellness policy. In addition, the principal of each school, or his/her designee, shall be responsible for the implementation and evaluation of the effectiveness of this wellness policy.
At the school level, the building principal or his/her designee will ensure: that the board policy and regulations are implemented as written; that nutrition education is consistent with LEARN’s educational goals and standards and is provided throughout the students’ school years as part of the health/wellness curriculum; that teachers received adequate professional development to teach nutrition education; and that to the extent possible, families and community organizations are involved in nutrition education.
The School Wellness Policy shall be made available annually, at a minimum, to students and families by means of student handbooks and the LEARN’s Wellness Leadership Committee website LEARN Wellness Leadership Committee. This availability shall include the policy, including any updates to and about the wellness policy and the Triennial Assessment, including progress toward meeting the goals of this policy. In addition, the annual notification shall include contact information for the leader(s) of the wellness policy team; and information on how individuals and the public can get involved.
(cf. 3542 - Food Service)
(cf. 3542.33 - Food Sales Other Than National School Lunch Program)
(cf. 3542.34 - Nutrition Program)
(cf. 3542.45 - Vending Machines)
(cf. 6142.6 - Physical Education)
(cf. 6142.61 - Physical Activity)
(cf. 6142.62 - Recess/Unstructured Time)
(cf. 6142.10 - Health Education)
Legal Reference: Connecticut General Statutes.
10-16b Prescribed courses of study.
10-215 Lunches, breakfasts and the feeding programs for public school children and employees.
10-221 Boards of education to prescribe rules, policies and procedures. 10-215a Non-public school participation in feeding programs.
10-215b Duties of state board of education re: feeding programs. 10-216 Payment of expenses.
10-215e Nutrition standards for food that is not part of lunch or breakfast program. 10-215f Certification that food meets nutrition standards.
10-221o Lunch periods. Recess.
10-221p Boards to make available for purchase nutritious, low-fat foods.
10-221q Sale of beverages.
Regulations of Connecticut State Agencies.
10-215b-1 Competitive foods.
10-215b-23 Income from the sale of food items.
National School Lunch Program and School Breakfast Program;
Competitive Food Services. (7 CFR Parts 210.11 and 220.12).
The Child Nutrition and WIC Reauthorization Act of 2004, Public Law 108-265
Nutrition Standards in the National School Lunch and School Breakfast Programs, 7 CFR Parts 210 & 220.
Healthy, Hunger-Free Kids Act of 2010, P.L. 111-296, 42 U.S.C. 1751
Child Nutrition Act of 1966 (as amended by P.L. 108-269, July 2, 2004).
School Breakfast Program, 7 C.F.R. Part 220 (2006)
Adopted: May 11, 2006
Revised: April 14, 2011
Revised: October 8, 2015
Revised: December 13, 2018
Revised: June 13, 2019
LEARN
Policy Number 6119 - Physical Education: Health and Fitness Curriculum
Policy
6119
Instruction
PHYSICAL EDUCATION: HEALTH AND FITNESS CURRICULUM
The Executive Director or [his/her designee] shall adopt and implement a comprehensive health and fitness curriculum consistent with the curriculum frameworks of the Connecticut Department of Education. The curriculum of LEARN programs will provide opportunities for developmentally appropriate instruction for grades PreK-12.
All students in grades PreK through eight shall complete an average of one hundred and twenty (120) instructional minutes per week of physical education and/or physical activity. This includes instruction and practice in basic movement and fine motor skills, progressive physical fitness, and wellness activities through age-appropriate activities. All high school students are required to complete one-half course credit of health and physical education annually. LEARN Programs shall strive to offer a variety of health and fitness classes at the high school level in order to encourage the lifelong pursuit of healthy lifestyles.
Suitable adapted physical education classes shall be included in the Individual Education Plans for students with chronic health problems, other disabling conditions, or other special needs which preclude such student’s participation in regular physical education instruction or activities.
Students at the elementary level should have the opportunity to participate in daily recess and physical activity. LEARN programs shall provide daily recess period(s) for elementary school students featuring time for structured and unstructured but supervised active play. LEARN programs shall also provide co-curricular physical activity programs, including intramural and interscholastic athletic programs, within available resources.
[No school employee shall prevent a student from participating in the entire time devoted to physical exercise and/or physical activity nor require any student to engage in physical exercise in the regular school day as a form of discipline during the school day.]
Unless an emergency situation requiring immediate exclusion exists, no student shall be excluded or restricted from participating in the entire time devoted to physical exercise in the regular school day as a form of discipline or punishment, except:
1) when the student poses a danger to the health or safety of other students or staff; or
2) during the shortest period devoted to physical exercise if there are two or more such periods in the school day and the student is still able to participate in at least twenty minutes of physical exercise during the regular school day, and only once during the school week.
Such discipline or punishment may be imposed before and/or during the period of physical exercise, and appropriate interventions to redirect the student’s behavior shall bb used during the time of exclusion or restriction.
No student shall be excluded or restricted from participating in the entire time devoted to physical exercise in the regular school day as a form of discipline or punishment for not completing work on time or for academic performance.
Legal Reference: Connecticut General Statutes.
10-16b Prescribed courses of study.
10-221 Boards of Education to prescribe rules, policies and procedures.
10-221o Lunch periods. Recess. Undirected play (as amended by P.A. 22-81 An Act Expanding Preschool and Mental and Behavioral Services for Children).
Connecticut State Board of Education Regulations
Federal Statutes and Regulations.
Adopted: May 11, 2006
Revised: February 10, 2011
Revised: April 10, 2014
Revised: March 9, 2023
LEARN
Policy Number 6120 - Controversial Issues
Policy
6120
Instruction
CONTROVERSIAL ISSUES
Controversial issues are those subjects about which there are significant differences of opinion based on differing values people bring to an issue; as a basic educational competency, students should develop abilities to deal with controversial issues.
Controversy is inherent in the democratic way of life, and study and discussion of controversial issues is essential to citizenship education in a free society. Students can become better informed individuals through examining evidence, facts, and differing viewpoints; by exercising freedom of thought and moral choice; and through making responsible decisions. Perpetuation of the fundamental principles of American society requires alternative viewpoints and to reach honest judgments according to individual abilities.
Teachers shall help students identify and evaluate relevant information, learn the techniques of critical analysis, and make independent judgments. They must reinforce students rights to present and support personal conclusions and those who have opposing points of view. Teachers should also develop student interest in objective re-examination of long-standing issues, and of newly significant issues, and promote vigorous exchanges of ideas. Although teachers have the right to express personal viewpoints and opinions, they do not have the right to indoctrinate students with their personal views.
Legal Reference: Connecticut General Statute 31-51q re: protection of employees’ Constitutional rights. Academic Freedom Policy (adopted by Connecticut State Board of Education, 9/9/81)
Policy adopted: 6/14/07
LEARN
Policy Number 6121 - Virtual High School: Online Coursework
Policy
6121
Instruction
VIRTUAL HIGH SCHOOL: ONLINE COURSEWORK
LEARN believes that education provided through virtual/online courses can be an effective alternative means of instruction for students and can increase flexibility and accessibility in the delivery of instruction.
Virtual or remote learning is hereby defined as instruction by means of one or more software platforms as part of a remote learning model. Remote learning can enhance, supplement or enrich the existing curriculum and can provide an alternative means of instruction.
All remote learning programming must:
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articulate clear educational goals;
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clearly organize course offerings in a way that stakeholders can easily navigate;
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integrate quality instructional materials to enable and enrich student learning;
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regularly evaluate technology that supports the learning goals and enhances the learning experience;
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contain content that aligns with appropriate learning standards and includes provisions for both intervention and accelerated learning opportunities;
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provide opportunities for student-to-student and student-to-teacher interactions that support active learning;
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provide a variety of activities that include options for in-depth learning through authentic problem-solving and experience;
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integrate research-based Universal Design for Learning (UDL);
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comply with the State Department of Education Standards for Remote Learning; and
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not consist of simultaneous instruction by a teacher to students in person in the classroom and to students engaged in remote learning.
Credit from a virtual/online course may be earned under the following circumstances: a course is not currently offered at a LEARN school or is unavailable due to scheduling conflict; as part of a student’s alternative education program or Individualized Education Program (IEP); or under any other specific circumstances as approved by the school administration.
LEARN students may earn course credit upon successful completion of remote coursework if they obtain approval from the school administration prior to taking the course; adhere to all LEARN codes of conduct and rules of behavior; and spend not less than one-half of the school day engaged in (i) virtual classes; (ii) virtual meetings; (iii) activities on time-logged electronic systems; and (iv) the completion and submission of assignments. These credits would be in addition to those earned by way of standard classroom-based instruction. In order to earn credits in meeting the requirements for high school graduation through the successful completion of on-line coursework, LEARN, in compliance with C.G.S. 10-221a [(17)] shall ensure, at a minimum, that (a) the workload required by the on-line course is equivalent to that of a similar course taught in a traditional LEARN classroom setting, (b) the content is rigorous and aligned with curriculum guidelines approved by the State Board of Education, where appropriate, (c) the course engages students and has interactive components, which may include, but are not limited to, required interactions between students and their teachers, participation in on-line demonstrations, discussion boards, or virtual labs, (d) the program of instruction for such on-line coursework is planned, ongoing and systematic, and (e) the courses are (1) taught by teachers who are certified in the state or another state and have received training on teaching in an on-line environment, or (2) offered by institutions of higher education that are accredited by the Department of High Education or regionally accredited; or (3) counted toward meeting the high school graduation requirement upon the successful completion of any applicable examination series permitting student in grades 9 through 12 to substitute achievement of a passing score on a series of examinations approved by the State Board of Education for meeting credit requirements for graduation.
Legal Reference: Connecticut General Statutes
10-4w, as amended by Public Act 22-80, An Act Concerning Childhood Mental and Physical Health Services in School
10-221 Boards of education to prescribe rules, policies, and procedures.
P.A. 21-46, An Act Concerning Social Equity and the Health, Safety and Education of Children
Policy Adopted: February 9, 2012
Revised: April 20, 2023
LEARN
Policy Number 6122 - Graduation Requirements
Policy
6122
Instruction
GRADUATION REQUIREMENTS
Graduation from our public schools requires (1) that students have satisfactorily completed the prescribed courses of study for the several grade levels in accordance with their respective abilities to achieve, (2) that they have satisfactorily passed any examinations and/or standards of proficiency established by the faculty and approved by the Board of Directors, and (3) that they have met the graduation requirements established by the Board of Directors and State of Connecticut.
Legal Reference: Connecticut General Statutes
10-14n Statewide mastery examination. Conditions for reexamination Limitation on use of test results.
10-16(1) Graduation exercises (as amended by PA 96-108, An Act
Concerning Student Use of Telecommunication Devised and the Establishment of Graduation Dates)
10-221a High school graduation requirements
Adopted: May 10, 2012
Revised: December 13, 2018
LEARN
Policy Number 6141 - Challenging Curriculum-Advanced Courses
Policy
6141
Instruction
CHALLENGING CURRICULUM – ADVANCED COURSES
LEARN schools are theme-aligned, college and career preparatory, and inclusive learning environments. Through high-quality instruction, a challenging curriculum, professional learning with staff, family and community engagement, and the development of student-centered success plans, schools will support students’ academic and career goals and provide equitable access to advanced coursework.
Academic rigor and the opportunity to accelerate learning are powerful motivators for students to meet intellectual challenges and excel in the academic environment. LEARN supports advanced courses and programs that promote academic acceleration and encourages students to pursue rigorous, challenging academic coursework such as, but not limited to, honors classes, dual enrollment, dual credit, advanced placement classes, International Baccalaureate courses, and the Cambridge International Program.
In order to encourage student participation, LEARN will communicate information about advanced courses or programs to students and parents; offer district-wide counseling to students about the benefits of advanced level courses and programs; and annually evaluate the progress toward increasing students' readiness and participation for advanced courses or programs. Additionally, LEARN will:
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Provide a course sequence and foundation-building in earlier grades, making later advanced coursework a viable option.
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Create multiple access points to advanced courses and programs, allowing students to access them at various points of their high-school experience.
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Use only enrollment access criteria that are educationally necessary.
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Use multiple methods by which a student may satisfy eligibility criteria for enrollment, including but not limited to:
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Recommendations from teachers, administrators, school counselors, or other school personnel;
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Criteria that are not exclusively based on a student's prior academic performance;
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Evidence-based indicators of how a student will perform in an advanced course or program;
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GPA improvement over time;
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Scoring near benchmark on local assessments;
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Student interests and persistence.
-
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Offer a robust set of student supports, including tutoring, access to technology, and support from school counselors, that help all students succeed in advanced courses or programs.
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Publish and disseminate materials that encourage all students to participate in advanced courses and programs, making these materials available in multiple languages.
Student Success Plans
Beginning in grade six, each student will have a student success plan which will include the student's career and academic choices in grades six to twelve, inclusive. Such plan will be reviewed and updates as necessary, but at least annually, and must:
• provide evidence of career exploration in each grade, including, but not limited to, careers and academic choices in manufacturing, computer science, science, technology, engineering and mathematics;
• be created in collaboration with the student and the parent/guardian of such student and with the advice and recommendations of school personnel;
• to the extent it does not conflict with the career choices of the student or parent/guardian, include an academic plan consistent with this policy. Such plan shall be designed to enroll the student in one or more advanced course or programs and allow the student to earn college credit or result in career readiness; align with the courses or programs offered by LEARN; and align with the high school graduation requirements.
Evaluation
LEARN will review annually data on student participation in advanced courses or programs. Such data will be used during the planning process for course and program offerings in the upcoming school year.
Legal Reference: Connecticut General Statutes
10-221a High school graduation requirements. Student support and remedial services. Student success plans.
10-221r Advanced placement course program. Guidelines.
P.A. 21-199 An Act Concerning Various Revisions and Additions to the Statutes relating to Education and Workforce Development
Policy adopted: April 20, 2023
LEARN
Policy Number 6148 - FASA Completion Program
Policy
6148
Instruction
FAFSA COMPLETION PROGRAM
LEARN recognizes that college is an important pathway to attaining necessary skills for work and for lifelong learning for many students. Research has indicated that students who complete the Free Application for Federal Student Aid (FAFSA) are more likely to attend college with financial aid.
Many students who are eligible to attend college fail to complete the FAFSA each year, potentially losing funds that could help support their postsecondary education. The goal of this policy is to improve the FAFSA completion rates for students in grade 12. This goal aims to strengthen LEARN efforts to improve postsecondary enrollment and student outcomes and to make it easier for students to pursue postsecondary education.
LEARN believes that the goal of increased FAFSA completion rates can be attained by using the following (non-exhaustive) strategies/considerations:
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Designing FAFSA completion systems, tools and events, focusing on students who might otherwise not complete an application, such as students who are low-income, English learners, experiencing homelessness, in foster care, or new arrivals to the community.
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Establishing and maintaining strong partnerships with as many stakeholders as possible, with multiple organizations to assist. These will include local postsecondary institutions, as well as parents and the community. Building trusting relationships will ensure that students and their families feel comfortable completing the financial aid forms.
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Providing individualized contact between students and staff, such as one-on-one meetings, telephone calls, and text message reminders; and using existing programs and forums, such as advisor periods, college and career planning assemblies, to provide assistance.
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Making the FAFSA completion process a component of graduation (providing a parental opt-out so the student is not denied a diploma).
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Incorporating financial aid training into the existing curriculum. Raising awareness about FAFSA early, prior to senior year, and emphasizing that financial aid is available for technical, two, and four-year schools.
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Collecting and monitoring appropriate data to identify which students are not completing applications and target extra support to them. Building a school or program-based FAFSA team to monthly review data and discuss and implement strategies to reach students.
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Providing a network of resources to support the school/program staff, including counselors and teachers.
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Providing sufficient and easily accessible resources on district/school or program websites. Creating a FAFSA student/parent portal pertaining to FAFSA.
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Offering school-day and evening support for students and their parents/guardians.
The Executive Director or designee shall develop plans to pilot and initiate strategies to increase yearly student FAFSA completion rates.
LEARN will publish and make available on its website the annual FAFSA student completion rate for the graduating class of each high school within the district.
LEARN may accept gifts, grants, and donations, including in-kind donations, to implement this policy.
Legal Reference: Connecticut General Statutes
P.A. 21-199 An Act Concerning Various Revisions and Additions to the Statutes Relating to Education and Workforce Development
Policy Adopted: April 20, 2023
LEARN
Policy Number 6159 - Special Education/Planning and Placement Teams
Policy
6159
Instruction
SPECIAL EDUCATION / PLANNING AND PLACEMENT TEAMS
LEARN adheres to all State and Federal laws and regulations relating to special education and Section 504 programs and services.
For students attending LEARN-supported schools and requiring special education services the sending school district must hold the Planning and Placement Team (PPT) meetings, and
must invite representatives from the LEARN-supported school to participate.
For students who attend LEARN-supported schools on a full-time basis, such schools shall be responsible for ensuring that the students receive the services mandated by their Individualized Education Programs (IEPs) or Section 504 Plans, whether such services are provided by the LEARN-supported school or by the sending school district.
Sending school districts must pay LEARN’s magnet schools for students requiring special education or having a Section 504 Plan, as provided in Section 10-264l(h) of the Connecticut General Statutes.
LEARN magnet schools are responsible for providing early intervention services potentially leading to a referral for special education evaluation.
Legal Reference: Connecticut General Statutes
10-76a et seq.
Federal Statutes
20 U.S.C. §§1412- 1413
Policy adopted: February 10, 2022
LEARN
Series 9000 - Bylaws of the Board
- Policy Number 9000 - Constitution
- Policy Number 9200 - Election of Officers
- Policy Number 9270 - Personnel - Certified/Non-Certified Nepotism Employment of Relatives
- Policy Number 9311 - Formulation, Adoption, Amendment of Policies
- Policy Number 9312 - Formulation, Adoption, Amendment of Administrative Regulations
- Policy Number 9313 - National School Board Association Conference
- Policy Number 9314 - Public Participation at Board Meetings
- Policy Number 9314.1 - Remote Meetings
- Policy Number 9315 - Filling a Vacancy of an Officer of the Board
- Policy Number 9316 - Executive Director Extended Absence
- Policy Number 9317 - Conflict of Interest
Policy Number 9000 - Constitution
Article O
Constitution
MEMBERSHIP AGREEMENT AND CONSTITUTION
Under 10-66 Connecticut
LEARN Regional Educational Service Center
AGREEMENT entered into as of the tenth day of November of 1994 by and between the undersigned Boards of Education, each of which is hereunto duly authorized,
WITNESSETH THAT
WHEREAS, the undersigned Boards of Education are required under the General Statutes of the State of Connecticut to provide services, programs, and activities for the education of child within their respective towns or districts, and
WHEREAS, said Board of Education desire to establish a cooperative arrangement for the performance of such duties as may be more efficiently or effectively carried out on a regional basis, as authorized by Section 10-66 of the General Statutes of the State of Connecticut, as amended, and
WHEREAS, Project LEARN, as Interdistrict Committee organized under 10-158 is a presently existing voluntary association of member Boards of Education engaged in activities similar in nature to those contemplated by said cooperative arrangement under 10-66 and is willing to perform said activities for the mutual benefit of the undersigned Boards of Education, and
WHEREAS, the said Boards of Education desire to qualify Project LEARN as a Regional Educational Service Center pursuant to section 10-66 of the General Statutes of the State of Connecticut, as amended,
NOW THEREFORE, in consideration of the mutual undertaking and agreements hereinafter set forth, it is agreed that,
ARTICLE I – PURPOSE AND MEMBERSHIP
1. The undersigned Boards of Education hereby designate and appoint Project LEARN (henceforth known as LEARN) as a Regional Educational Service Center for the purpose of supervising and providing cooperative educational programs and services. LEARN shall also consider problems, opportunities and program affecting education and shall assist its participating schools to improve the quality of education.
2. LEARN, a Regional Education Service Center, shall be public educational authority under the laws of the State of Connecticut. To fulfill said purpose, LEARN Regional Educational Service Center, shall have the following powers:
a. To apply for, receive directly and expand on behalf of the member Boards of Education, which hereby designate LEARN, Regional Educational Service Center, their agent for said purposes, any Federal or State grants including direct state reimbursement as provided in the Connecticut General Statutes, which may be allocated to school districts for specified programs, the supervision of which has been delegated to LEARN, Regional Educational Service Center.
b. To receive and disburse funds appropriated to the use of LEARN, Regional Educational Service Center, by the member Boards of Education, the state, or the United States or given to LEARN, Regional Educational Service Center by individuals or private corporations.
c. To buy, sell, lease, exchange, or accept by gift or bequest real or personal property.
d. To employ personnel and to retain the services of accountants, attorneys, appraisers, and other consultants.
e. To enter into contracts.
f. (i) To issue bonds, noted or other obligations (collectively, the “Bonds”) and pledge any or all of LEARN’s real or personal property, grants, receipts, service fees or any other revenue or property of LEARN to pay for the debt service requirements of such Bonds, to pay for other funding requirements of the Bonds, and to pay for agreements providing or entered into in connection with their issuance, and to secure the payment thereof.
(ii) To establish, fund and maintain reserves, sinking or other funds pledged to the payment of such Bonds, agreements providing or entered into in connection with their issuance, the operation and maintenance of the facility finances, or such other purpose determined to be advantageous or convenient to enhance the marketability of the Bonds.
(iii) (a) A working capital line of credit which is intended to meet working capital shortfalls and is not intended as a long-term borrowing shall be authorized by the approval of a majority of those voting at a Board meeting.
(b) Bonds which do not meet the requirements of “(a)” above shall be authorized at a Board meeting at which at least 50% of the Board representatives (or alternates) are present and a majority thereof vote for approval of the Bond authorization.
(iv) The resolution authorizing the issuance of the Bonds may delegate to any one or more LEARN officials or officers the authority to determine the specific revenue or property to pledge to secure the Bonds, the terms of indentures of trust or other agreements entered into in connection with their issuance, the interest rate or discount or manner of determination thereof, their amortization, to determine all other terms, details and particulars pertaining to the issuance, sale, security for payment thereof and all other matters, whether or not enumerated herein, which is necessary, convenient or desirable to secure the Bonds or enhance their marketability, and to enter into and sign contracts on behalf of LEARN in respect thereof.
(v) No resolution authorizing the issuance of Bonds shall be adopted except upon notice of a meeting mailed to each representative (or alternates) not less than five (5) days prior to the Board meeting at which the resolution is to be enacted, provided that representatives (or alternates) who were not provided notice in accordance herewith may sign a waiver of notice. If all representatives (or alternates) who were not provided notice execute such waiver, the foregoing notice provisions shall not apply and the Bonds may be authorized and issued without such five day notice.
(vi) The provisions of this section 2(f) shall be effective immediately upon adoption. Any Bonds, authorized, issued, or agreements entered into, in accordance with the procedure of this section 2(f) and after its adoption, shall be valid and binding obligations of LEARN enforceable against it in accordance with the terms of such Bonds and agreements notwithstanding that such proceedings were initiated or adopted prior to its adoption.
g. To provide additional cooperative educational services to any or all member Boards of Education or other Education or other educational institutions, including parochial schools, independent schools and colleges, and universities, upon such terms and conditions as may be approved by the Board of Directors.
h. To exercise any power or authority, and to engage in any act or activity, authorized by law, including, but not limited to, the Connecticut General Statutes and Connecticut Public and Special Acts, as the same are amended from time to time.
3. The members of the association shall be the undersigned Boards of Education, together with such other parties as may be from time to time admitted to membership as hereinafter set forth.
4. In order that LEARN, Regional Educational Service Center, may apply for, receive and administer grants from the State of Federal governments for the benefit of the member Boards of Education, it is specifically agreed that each undersigned member Board of Education will be responsible to the State government for the use of State or Federal funds for those services and programs in which it participates, and will be responsible for return to the State Treasurer of any unused balances of funds where legally required, or funds found owing to the State as the result of a proper and accepted audit involving such member board.
5. No part of the warnings of LEARN may inure to the benefit of any private person or entity.
ARTICLE II – GOVERNING BODY – MEETINGS
The affairs of LEARN, Regional Educational Service Center, shall be governed by a Board of Directors (hereinafter the “Board”):
1. The Board shall consist of one representative appointed by each member Board of Education from its membership. The Board shall be the policy-making body; approve all programs and services; establish a tuition and fee structure for all programs and services, and adopt the annual budget. An alternate Board of Education member shall be named to attend LEARN Board meetings in the absence of the regular Board of Education representative.
2. The term of office of each Board member shall be one year, commencing on July 1. Each member Board of Education shall designate in writing, on or before June 1 of each year its representative for the ensuing term. Any member Board of Education may remove its representative's term by giving written notice to the Secretary of the appointment of a new representative. Board members shall be eligible for reappointment for additional terms.
3. In the event of a vacancy on the Board, whether by reason of resignation, death, disability or any other cause, the member Board of Education whose position is thus vacant shall promptly appoint a replacement to serve for the remainder of the current term.
4. In the month of May in each year, the Board may appoint two members, as needed, to the Board to serve for a one-year term commencing on the following July 1 in an advisory capacity and without any voting rights. Said two additional members shall be representatives of: (1) non-public schools and (2) colleges and universities, that are at said time either using the programs and services or otherwise cooperating with the programs of LEARN, Regional Educational Service Center.
5. The Board shall hold ten (10) regular meetings a year, September through June at 9 a.m. Monthly meeting dates and locations shall be established at the regular December meeting for the ensuing year, January 1 through December 31. Special meetings may be held upon the call of the Chairperson or at the written request of three members of the Board. The Chairperson and/or Secretary shall give at least three days written notice of the time, place, and purpose of each Special Meeting. At any special meeting, action may be taken upon only those special matters specified in the call of the meeting. At any meeting of the Board, the members present shall constitute a quorum and the conduct of the meetings shall be governed by the rules of parliamentary procedure as presented in Robert's Rules of Order.
ARTICLE III – OFFICERS AND COMMITTEES
The following officers on the Board shall be elected at the regular June meeting to take office at the first regular meeting in September for a term of one year until the following regular September meeting:
1. A Chairperson, who shall preside over all regular and special meetings of the Boards, and who shall call special meetings at his/her own direction or upon petition as set forth above.
2. A Vice-Chairperson, who shall preside in the absence of the Chairperson.
3. A Secretary who shall approve all Board of Director’s minutes.
4. A Fiscal Officer who shall have the authority to co-sign checks and financial documents as necessary.
5. The Board may elect or appoint from time to time such committees as it may deem necessary or appropriate
Policy Number 9200 - Election of Officers
Policy
9200
Bylaws of the Board
ELECTION OF OFFICERS
A nominating committee of three Board members shall be established in April to submit a slate of officers for the following year. The officers as established in the Constitution are: Chairperson, Vice-Chairperson, Secretary, and Fiscal Officer. The slate shall be presented to the Board of Directors in May at the regularly scheduled Board meeting. Nominations may also be accepted from the floor.
The officers shall be elected at the June meeting to take office at the first regular meeting in September.
Cross Reference: Filling a vacancy of an officer of the Board – Policy #9315 – Bylaws of the Board.
Policy adopted: January 11, 1990
Revised: October 8, 1992
Revised: April 10, 2003
LEARN
Policy Number 9270 - Personnel - Certified/Non-Certified Nepotism Employment of Relatives
Policy
9270
Bylaws of the Board
Policy
4156
Policy
4256
Personnel- Certified/Non-certified
PERSONNEL--CERTIFIED/NON-CERTIFIED NEPOTISM EMPLOYMENT OF RELATIVES
No person may be employed if that employment creates a conflict of interest to LEARN as a result of their relationship to a member of the Board of Directors or other employees of LEARN.
The following rules shall govern conflict of interest in the employment of staff:
1. No spouse, child, dependent or significant other of a Board of Directors member shall be appointed to a full-time position in this organization.
2. Persons otherwise related to a Board of Directors member may be employed following full disclosure of the relationship in a public meeting. Persons previously employed by LEARN prior to the election of the Board of Directors member directly related to them may continue employment with LEARN.
3. A spouse, child , dependent or significant other of a Board of Directors member may be employed for a limited term (six months or less) or less than half-time on a competitive basis among persons who are eligible.
4. Persons related in any way to a member of the staff shall not be appointed to a position that is in a line relationship involving supervision and evaluation of the position. Members of the same family not subject to this conflict may be employed in the same department or location if approved in writing by the Executive Director.
It is the intent of these rules to avoid any situation where a conflict of interest can arise either on the part of the member of the Board of Directors or a member of the administrative staff.
Policy adopted: December 12, 1990
Revised: January 8, 2004
LEARN
Policy Number 9311 - Formulation, Adoption, Amendment of Policies
Policy
9311
Bylaws of the Board
FORMULATION, ADOPTION, AMENDMENT OF POLICIES
Formulation of Board Policy
The development of sound educational policies is one of the primary duties of the Board of Directors. Policies serve to promote democratic and responsive school governance and constitute a major method by which the Board exercises its leadership. Policies are guides for discretionary administrative action by the Executive Director and his/her staff.
Anyone may propose a new policy or policy change--members of the community, the staff, students, Executive Director or Board members. Although the Board encourages and welcomes community, staff and student involvement, only the Board may establish policy. Proposed new policies and policy changes shall be forwarded to the Executive Director for presentation to the Board. The LEARN Executive Committee shall function as the Board’s policy committee.
The Executive Director is encouraged to submit written recommendations for new policies and for revision of existing policies as necessary for the effective operation of LEARN.
Approved policies shall be made part of the official Policy Manual maintained by the Executive Director.
Policy manuals and copies of new and changed policies shall be distributed to all members of the Board of Directors and administrators of LEARN, and shall be made available to the staff, students, and general public.
Adoption and/or Amendment of Board of Director Policies
The procedure that the Board shall follow in the adoption of a new policy or the amendment of existing policy shall be as follows:
1. Draft policies shall be developed by the Executive Committee. If approved by the Executive Committee, the policy statement or revised policy statement shall be forwarded to the Board for approval.
2. The Board shall take action on the proposed policy at the next regularly scheduled meeting as long as notice and text of the proposed policy have been provided to each Board member prior to the meeting. Minor amendments to the proposed policy statement may be considered at the meeting. Should the proposed policy statement be rejected, or require extensive amendments, a revised policy statement shall be presented at the next regularly scheduled meeting. Policy statements that are approved by the Board shall go into effect immediately unless otherwise noted.
The formal adoption of policies and/or amendments of policies shall be recorded in the minutes of the Board meeting. Only those written statements so adopted and recorded shall be regarded as official Board of Director’s policies.
Policy adopted: January 11, 1990
LEARN
Policy Number 9312 - Formulation, Adoption, Amendment of Administrative Regulations
Policy
9312
Bylaws of the Board
FORMULATION, ADOPTION, AMENDMENT OF ADMINISTRATIVE REGULATIONS
The Executive Director will develop administrative regulations consistent with Board Policy as needed to carry out the wishes of the Board of Directors as expressed in policy. The Executive Director will provide copies of such administrative regulations to all board members as well as to other persons having policy manuals.
Policy adopted: January 11, 1990
LEARN
Policy Number 9313 - National School Board Association Conference
Policy
9313
Bylaws of the Board
NATIONAL SCHOOL BOARD ASSOCIATION CONFERENCE
The National School Board Association Conference and regional school board conferences provide significant educational opportunities for Board members and the Executive Director. The Executive Director and up to two LEARN Executive Committee members will be eligible to attend the National School Board Association convention each year. If no member of the Executive Committee wishes to attend, the Executive Committee may select LEARN Board members as representatives.
Policy Adopted: March 8, 1990
LEARN
Policy Number 9314 - Public Participation at Board Meetings
Policy
9314
Bylaws of the Board
PUBLIC PARTICIPATION AT BOARD MEETINGS
1. All regular and special meetings of the Board of Directors shall be open to the public.
2. Any citizen may appear before the Board to express his/her opinion concerning LEARN programs. The Board agenda has a section early in the meeting reserved for comments and questions from persons attending the meeting. Persons wishing to address the Board at that time must give their name and address. Comments should be limited to five minutes. The Board will listen to remarks but will not discuss or take action. The public is advised that any discussion of a specific Board employee, such as a teacher or administrator, will not be allowed.
3. Board meetings are meetings held in public and are not open hearings.
Legal Reference: Connecticut General Statutes
1-21 Meetings of government agencies to be public. Recording of votes.
Schedule and agenda of meetings to be filed. Notice of special meetings.
Executive sessions.
Policy Adopted: October 12,2000
LEARN
Policy Number 9314.1 - Remote Meetings
Policy
9315
Bylaws of the Board
FILLING A VACANCY OF AN OFFICER OF THE BOARD
The LEARN Board of Directors shall implement the following procedures in the event of a mid-term vacancy of an officer of the board:
In the event of a vacancy in the position of chairperson, the vice-chairperson shall act as the chairperson of the board until the next regular election of officers.
In the event of a vacancy in the position of vice-chairperson, no action shall be taken.
In the event of a vacancy of both a chairperson and vice-chairperson, the secretary shall act as chairperson until the next regular election of officers.
In the event of a vacancy in the position of either secretary or fiscal officer, a new election for this office from among the board membership shall be immediately held at the first opportunity at a public meeting of the board.
Policy Adopted: March 13, 2003
LEARN
Policy Number 9315 - Filling a Vacancy of an Officer of the Board
Policy
9315
Bylaws of the Board
FILLING A VACANCY OF AN OFFICER OF THE BOARD
The LEARN Board of Directors shall implement the following procedures in the event of a mid-term vacancy of an officer of the board:
In the event of a vacancy in the position of chairperson, the vice-chairperson shall act as the chairperson of the board until the next regular election of officers.
In the event of a vacancy in the position of vice-chairperson, no action shall be taken.
In the event of a vacancy of both a chairperson and vice-chairperson, the secretary shall act as chairperson until the next regular election of officers.
In the event of a vacancy in the position of either secretary or fiscal officer, a new election for this office from among the board membership shall be immediately held at the first opportunity at a public meeting of the board.
Policy Adopted: March 13, 2003
LEARN
Policy Number 9316 - Executive Director Extended Absence
Policy
2501
Administration
Policy
9316
Bylaws of the Board
EXECUTIVE DIRECTOR EXTENDED ABSENCE
The Executive Director shall appoint a designee to continue the daily operations of LEARN in the case of an extended absence of the Executive Director. The designee shall notify the LEARN Board Chair as soon as possible of the Executive Director’s absence.
A past or current Executive Director from a Regional Educational Service Center and/or a LEARN superintendent who is a member of the Executive Committee would serve as back up to the designee on a short term basis if necessary. The LEARN attorney would also be utilized as needed.
Policy Adopted: January 13, 2005
LEARN
Policy Number 9317 - Conflict of Interest
Policy
4158/4258
Personnel-Certified/Noncertified
Policy
9317
Bylaws of the Board
CONFLICT OF INTEREST
No employee, or member of the Board of Directors of LEARN shall engage in any transaction, or shall have a financial interest or other personal interest which is incompatible with the proper discharge of official duties, or would tend to impair official duties. No employee or member of the Board of Directors shall grant any special consideration, treatment, favor, or advantage, to any person.
Specific conflicts of interest are hereby set forth, but are not limited to, the following, for the guidance of all employees and Board members.
a. Incompatible Employment
No employee or member of the Board of Directors shall engage in or accept private employment or render services for private interests when such employment or service is incompatible with the proper discharge of official duties, or would tend to impair the independence of judgment or action in the performance of official duties.
b. Use of Facilities
No employee or member of the Board of Directors shall request or permit the use of LEARN owned vehicles, equipment, facilities, materials, or property for personal convenience or profit, except when such are available to the public generally or are provided by LEARN policy for the use of such individual in the interest of LEARN.
c. Gifts and Favors
No employee or member of the Board of Directors or his/her immediate family shall accept a gift, favor, loan or promise, which might tend to influence the performance or non-performance of official duties.
d. Disclosure of Confidential Information
No employee or member of the Board of Directors shall, without proper authorization and as defined by statute, disclose confidential information concerning the property, government, or affairs of LEARN, nor shall such information be used to advance the financial or private interest of the Board member, employee or others.
e. Failure to Comply
Any employee or Board member who violates this policy will be subject to disciplinary action, up to and including discharge.
Disclosure of Interest
Any employee or member of the Board of Directors having a financial interest or other personal
Bylaws of the Board
interest in any transaction with LEARN or in any action to be taken by LEARN, shall first divulge and disclose such interest in writing to the Board, and shall further refrain from using the office to exert influence or vote on such transaction or action. Any member of the Board of Directors shall excuse himself/herself from deliberations, discussions and voting on any matter in which such Board member has an interest.
“Interest” will mean any pecuniary or material benefit accruing to a Board member, or employee, their relatives or close associate resulting from a contractual relationship with LEARN.
Policy Adopted: November 8, 2007
LEARN